Administrative Assistant On-Call

CASSIE ZACHER

Wauwatosa, WI · 414-***-****

************@*****.*** · LinkedIn Profile · Twitter/Blog/Portfolio

Quality-focused administrative professional committed to approaching administrative/recruiting/staffing tasks with tenacity and attention to detail. I am a self-driven, action-orientated administrative assistant. I am excellent with organization and time management. I take great pride in my capability to interact with the public through both verbal and written correspondence, as well as greeting customers whenever they enter and exit the facilities. I am strong enough to successfully complete my tasks independently, but also humble enough to work well as a team.

EXPERIENCE

OCTOBER 2019 – DECEMBER 2023

LEAD STAFF SCHEDULING COORDINATOR/ACCOUNT MANAGER, FAST PACE MEDICAL STAFFING

Staffed/Placed nursing personnel at area hospitals, Long-Term Care facilities. and/or Assisted Living Facilities

• Daily clients contact to obtain scheduling needs

• Notifies clients and staff of scheduling changes

• Full-cycle Recruitment

• Orientation

• Completes all new hire paperwork

• Creates offer letters and other important and highly confidential documents

• Working with applicants from initial application or resume through the complete hiring process

• Credentialing

• Scheduling staff to their preferred facilities

• Confirming shifts with clients and employees

• On-call and on-call reports

• Account Management

• Reconciliation of Timecards

• Order office supplies

• Other duties as assigned

OCTOBER 2018 – SEPTEMBER 2019

STAFFING COORDINATOR/RECRUITER, FirstMed Staffing

Staffed/Placed nursing personnel at area hospitals and/or Long-Term Care facilities

Daily clients contact to obtain scheduling needs

Notifies clients and staff of scheduling changes

Full-cycle Recruitment

Working with applicants from initial application or resume through the complete hiring process

Credentialing

Scheduling staff to their preferred facilities

Confirming shifts with clients and employees

On-call and on-call reports

Account Management

Reconciliation of timecards

JANUARY 2016 – JANUARY 2018

ADMINISTRATIVE ASSISTANT, armor correctional health services (Milwaukee county jail)

Under limited supervision, provides operational coordination, administrative support and project management. Manages the day-to-day administrative and secretarial support activities of the office and supervises support staff as appropriate.

• Oversees and administers the day-to-day activities of the office to include purchase requisitions, time and attendance and personnel records; develops policies and procedures, and systems which ensure productive and efficient office operation.

• Provides administrative assistance and support to the professional manager in problem solving, management and development and execution of stated department goals and objectives.

• Payroll- Time card verification/editing, adding Vacation, PTO, off site, bereavement hours, etc.

• Prepares routine letters and reports some of which may be of a highly sensitive and confidential nature.

• Serves as a primary point of direct administrative contact and liaison with other offices, individuals and external organizations and agencies on a range of specified issues; organizes and facilitates meetings and meeting preparation as required.

• Provides direct staff support to the professional manager to include greeting and assisting visitors, handling telephone calls and inquiries, scheduling and maintaining calendar and appointments, screening, analyzing and preparing responses to incoming correspondence, handling day-to-day public relations and problem solving and provision of transcription and word processing support.

• Assists in the coordination, supervision and completion of special projects as appropriate.

• Respond to requests from Security Staff as well as Armor Staff in accordance with Armor and Facility Guidelines.

• Schedules Interviews, contacts applicant’s professional references, and creates offer letters

• Manages Employees personal files, ensures new hires documentation is complete.

• Ensures all new employees have all computer logins, Corer logins, lockers etc.

• Employee relations- helps employees with benefit questions

• Perform additional duties as assigned.

OCTOBER 2011 – JANUARY 2016

OFFICE ASSISTANT, Badger process services

• Public Notary

• Verify affidavits

• Filing, copying, and faxing

• Mail Prep

• Skip tracing/background checks

• Return address requests

EDUCATION

06/2008

HIGH SCHOOL DIPLOMA, Wauwatsosa East

SOUTHERN NEW HAMPSHIRE UNIVERSITY – BUSINESS ADMINSTRATION

SKILLS

• Organizational Skills

• Filing

• Typing

• Customer Service

• Invoices

• Time Management

• Scheduling

• Recruiting

• MS Office

• Data Archiving

• Human Resources

Contact this candidate