Quanita Hubbard

Houston, TX

Skills

•SAP

•Microsoft Office

•Word

•Excel

•PowerPoint

•Outlook

•SAP

•SharePoint

•Lotus Notes

•Outlook

•Windows 365

•Import/Export

•Shipping and receiving

•Office Coordination

•Event Coordination

•Logistics

Experience

Dixie Cullen Interests Apr 2022 – Nov 2022

Account/Admin Coordinator

•Promote products, solutions, and services to the commercial and industrial accounts within territory. Communicate with customers and leads to identify and understand their product or service needs; identifies and suggests products and services to meet those needs.

•Prepared and received outgoing/incoming exports and shipments.

•Confirmed and maintained records on shipments, exports, and inventory.

•Maintain communication with existing and previous customers, alerting them of new products, services, and enhancements that may be of interest.

•Engage dormant customers by way of personal visits, video conferences, emails, text messages, and telephone calls.

•Work with manufacturing partners via telephone calls, emails, text messages, webinars, seminars, and on-site visits.

•Work closely with the inside sales team and support personnel to develop strategies and share knowledge regarding customers, products, and sales techniques

•Perform site walkdowns in industrial and commercial environments.

•Perform tasks independently, while managing multiple responsibilities

Tyson Food Plant, Houston TX Apr 2020 - Nov 2020

In-Office Coordinator

•Managed files, record systems, office supplies and inventory

•Determined best shipping methods, procedures, routes, and freight rates.

•Created and maintained liaison with external agencies and suppliers/vendors.

•Create and implement safety plans while ensuring that they are being followed daily.

•Typed word processes, and proofread a wide variety of reports, letters, memoranda, correspondence, and statistical charts; typed from rough draft, verbal instruction, or transcribing machine; independently composes correspondence and reports related to assigned area of responsibility.

•Educate employees on safety standards and expectations as well as safe machinery operation.

•Provide recommendations for improving safety in the workplace.

•Investigate accidents that occur onsite and identify possible causes of the accident.

•Maintain documentation of the company's safety procedures, accidents and related events

•Act as a liaison between management and external safety agencies, such as fire and insurance personnel

Industrial Valco Jul 2017 – Sep 2018 Shipping/Receiving Assistant

•Prepared and received outgoing/incoming exports and shipments.

•Confirmed and maintained records on shipments, exports, and inventory.

•Compared identifying information on counts, weights, and volume to BOL.

•Prepare BOL for shipments.

•Recorded MTR’s and tracked missing MTR’s.

•Determined best shipping methods, procedures, routes, and freight rates.

•Examined incoming shipments to ensure shipments met specifications.

•Document control

•Updated material location in EDMS.

•Update purchase orders daily

•Invoice/Update vendor directs.

Mitsui O.S.K.Lines Houston, TX

Office Coordinator July 2015-August 2015

•Provided high-level administrative support for marketing, Tanker Division

•Managed files, record systems, office supplies and inventory

•Created and maintained liaison with external agencies and suppliers/vendors.

•Presented a professional, welcoming first contact to all clients, funders, vendors, board members, staff, media, etc. – by phone, in person, and email.

•Responsibility for development & implementation of efficient office systems

•Provided support for Finance; monitor staff credit card purchases and documentation, reconcile monthly VISA/MC bill (Concur)

•Provided support for teams: staff travel arrangements and expense tracking, program, and stipend supplies, etc.

•Worked with the VP of Administration to refine and administer office policies and procedures.

•Typed, word processes, and proofreads a wide variety of reports, letters, memoranda, correspondence, and statistical charts; types from rough draft, verbal instruction, or transcribing machine; independently composes correspondence and reports related to assigned area of responsibility.

•Performed miscellaneous job-related duties as assigned.

FMC Technologies/FTO Services, Houston TX Aug 2014 – Nov 2014

HSE Administrator

•Assisted in maintaining the ongoing development, implementation, and effectiveness of the company HSE Program

•Ongoing maintenance of the HSE tracking databases and Contractor Management Systems (e.g., ISN, PICS, PEC, Incident Tracking, CBT)

•Ongoing maintenance and updates to the HSE Computer Based Training System

•Participated in incident investigation reviews and data collection.

•Assisted with site inspections, hazard assessments, meetings, and incident investigations at the Houston facility.

•Promoted safe work practices and injury prevention activities.

•HSE Data entry

•Performed administrative duties such as typing memos, taking meeting minutes, faxing, photocopying and distributing aforementioned to appropriate individuals.

•Maintained statistical safety data and trending up to date.

•Researched safety topics and/or training opportunities as directed by Corporate HSE Manager

•Prepared HSE bid package questionnaires for review by Corporate HSE Manager (RFQ’s)

•Working knowledge of regulatory requirements, HSE databases, and Contractor HSE Management Systems

•Working knowledge of HSE Management programs and principles

•Assisted QHSE Director on a daily basis with administrative functions, such as setting up meetings with various individuals, departments and/or third party companies

•Created monthly company safety data reports; monthly and quarterly safety statistics

•Admin support as required to HSE department.

Chevron Houston, TX

Executive Assistant (Contract) – Nsiko- Major Capitol Project November 2013-August 2014

• Provided administrative, staff, and project management support to the Project Manager

• Coordinated all calendar and schedule management for the PM on a daily, weekly, monthly, and annual time horizon

• Filed and retrieved corporate documents, records, and reports while maintaining assigned project files and correspondence

• Communicated effectively with PM on a daily basis to discuss and triage urgent issues, and to resolve meeting conflicts and scheduling challenges

• Proactively prepared all support materials for PM daily schedule 24 hours in advance, and looks ahead to prepare for meetings on a rolling 1-2 week basis

• Answered telephones using sound judgment in screening and responding to inquiries, prioritizing calls that need immediate attention, and triaging/resolving as appropriate

• 3+ years of experience in SharePoint Administration, designing and implementing solutions, customizations, testing and content management, updating web parts and granting permissions

• Coordinated all local, regional, and national travel arrangements for the PM’s office, business expense reimbursement, ARIBA management for PM cost centers as requested and supply ordering

• Updated and kept current computer and paper filing system to ensure quick and easy access

• Conserved executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications

• Served as the “front desk” for the institution, and maintains an extremely high level of professionalism and customer service in all interactions

• Scheduled, prepared, and coordinated conference calls and meetings while ensuring the required technical equipment for presentations with the necessary food and beverage arrangements

• Performed other related duties and responsibilities as required/requested

Chevron Bellaire, TX

Administrative Assistant (Contract) November 2011 – September 2013

• Provided services to a team or teams within Infrastructure Assets as well as assist with IA activities at the assigned facility

• Provided administrative support which may include planning coordination, organizing meeting logistics, preparing agendas, coordinating conference calls/bridges/town halls, overseeing preparing of presentations, and other event materials.

• Set up meetings using Outlook, resolving conflicts and reserving conference rooms

• Meeting logistics and catering for teams

• Coordinated calendars, scheduled meetings, room reservations, hospitality arrangements, coordination of meeting agendas and minutes

• Maintained filing systems (manual and electronic), including SharePoint document libraries and meeting/work spaces

• Assisted in the preparation of documents, presentations, and spreadsheets

• Assisted with on-boarding and off-boarding processes

• Independently completed miscellaneous assigned projects by gathering, organizing, and summarizing information and preparing reports from general instructions

• Purchased supplies through Ariba, reconciled statements and filed according to guidelines

• Researched ways to reduce costs to the company, such as evaluating costs of purchasing from various suppliers to arrive at the best deal

• Prepared or edited purchase orders from various departments

• Placed orders with suppliers or vendors and ensuring that documentation is in order

• Inspected PO’s to verify if they are in order and as per agreed terms

• Interacted with suppliers in case of delay in delivery of supplies, receipt of damaged or incorrect quantity of goods

• SAP Time writing

• Experience with SharePoint templates (site templates, list templates, master page customization) and solid knowledge of SharePoint capabilities (SharePoint Server 2010, SharePoint Designer 2010, InfoPath, Forms Services, Excel Services, Performance Point Services, etc.)

ExxonMobil Global Services Houston, TX

Administrative Assistant - Contract Oct 2010 – Nov 2011

• Verified, managed, and processed invoices from contracted vendors daily through Pcard purchases

• Scheduled and coordinated meetings, appointments and events for supervisor, such as catering through Zip Thru

• Composed and distributed inter-departmental memorandums (email, documentary and voice) ensuring timely delivery and receipt of important information while maintaining confidentially

• Reconciled monthly expense reports through Ariba and Espeedbuy

• Organized BHRC shared drive folder, while filing documents in system and maintaining list of active contracts and service agreements

• Assisted Supervisor by managing calendar and emails; organize and arrange access badges, office space/equipment, phone/email access, and orientation for new employees and visitors

Memorial Hermann Hospital Houston, TX

Unit Coordinator 2007 - 2010

• Pleasant phone etiquette.

• Basic computer skills; direct clerical support for all unit staff

• Ability to perform clerical duties using a personal computer or CRT typing 50 wpm with knowledge of filing, forms completion, and record-keeping demonstrated working knowledge of medical terminology

• Performed duties with accountability, competency, innovation, collaboration, compassion and respect to create the best possible outcomes with exceptional customer experiences

HealthSouth Diagnostic Center Houston, TX

Patient Account Representative/Receptionist 2005 - 2007

• Monitored patient information; admit/register patients

• Answered incoming phone calls

• Faxed, copied, and typed documents

• Medical terminology; verified insurance

Education

College Coursework, San Jacinto College, Houston, TX

High School Diploma, North Shore Senior High School, Houston, TX

Computer Skills

Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook), SAP, SharePoint, Lotus Notes, Outlook, Windows 365

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