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Executive Secretary Calamba

Jeddah, Makkah, Saudi Arabia
July 19, 2021

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Ulysses Valdez Tagulao

Musdalifa St, Makkah, Saudi Arabia


Executive Secretary Profile

Executive Secretary with over 12 years of experience in office management & administrative support and 8 years’ experience in Logistics/Warehouse Operations. Provide the highest level of support to the VP, & LOB Directors/Mangers in a various organization & department (Field Sales & Operations, Aftermarket, Engineered System Group, Product Management, & Finance

& Administration & Supply Chain, Purchasing, WHS/Materials. Areas of Key Emphasis

• Administrative Support

• Operations & Supply Management

• Multi-Department Administration

• Sales & Expense Reporting

• Document Management

• Reports & Presentation Preparation

• IT Troubleshooting

• Coordinating Conference Call

• Time Management/Multi-Tasking

• Invoice Processing & Billing

• Calendar Management

• Meetings Scheduling

• Event & Travel Coordination

• Comm. & Correspondence

• Invoice/Expenses & Payment Mgmt.

• Problem Solving & Research

• Warehouse/Logistics Operations

• Inventory Management

• Materials Control & Mgmt. System


Coordinated all department functions for team of employees. Increased office organization by developing more efficient filing system and customer database protocols. Successfully planned and executed corporate meetings, lunches and special events for groups of 50+ employee. Professional Experience

Executive Secretary & Sales Administrator 2018 Present Office of the Director of ESG Product Management & ESG Sales & Operations Al Salem YORK - Johnson Controls Inc. - Head Quarters, Jeddah, Saudi Arabia. Responsibilities – (ESG-Product Management)

Provide the highest level of support to the Product Management Director. Oversee the company operations. Responsible for the numerous administrative functions, including the management of all correspondence, and developing productivity reports. Manage calendar/multiple schedules and maintain communication across teams. Responsibilities – (ESG-Sales & Operations)

Provide administrative support for the sales executives. Responsible for the preparations of sales reports, correspondence, and relevant documentation. Distributed information as directed. Handling Sales Order activities, prepare and follow up approval of Deviation, e-PASO, RTO & SRF, booking & follow up Job no. & releasing order through CSD. Requesting finance approvals for delivery & follow up with credit control for booking payments till sales order number issued and dispatch to the customer.

Executive Secretary to the Vice President 2011-2018 - Field Sales & Operations Al Salem YORK, JV (Johnson Controls Inc) - Head Quarters, Jeddah, Saudi Arabia Administrator 2008-2011 - Office of the Director of Aftermarket, Services Al Salem YORK Service – (Johnson Controls Inc.) - Head Quarters, Jeddah, Saudi Arabia Provides secretarial and administrative support to the VP-FS&O /Director of Aftermarket and in particular to the Vice-President; performing a variety of administrative, research, coordinating and logistical services in support of the operation of the Team.

• Oversee the company operations and responsible for the numerous administrative functions, including the management of all correspondence, and developing productivity reports. Assist to the Executive Leadership with a variety of office projects and processes. Managing calendar, schedule meeting appointments & constructing agendas. Handling confidential information and maintaining confidentiality of sensitive information.

• Organized weekly & monthly meetings preparing agendas and minutes, and follow up actions agreed. Prepared and consolidate weekly and monthly reports and circulated to the management.

Executive Secretary & EDP Controller 2006-2008 – Office of the Director of Finance & Administration Zaid Al-Hussein Group - Riyadh, Saudi Arabia Provide administrative support to Finance & Administration Dept. In charge in managing Electronic Data Processing & Document Control. Responsible for the Stock Control and Sales Control System. Auditing data transaction movement in Oracle System in all Showroom and Warehouses. Prepare daily & monthly sales analysis & sales commission report for all branches. Preparing quotations, sales order and purchase orders. Responsible for creating new items/barcode and cost calculation in the system local & International suppliers. Conducting Inventory audit in all branches and warehouses, and prepared inventory evaluation report, Inventory Analysis & reconciliation. Organizing documents in order and good filing system. Prepared Account Receivables & Account Payables (HYPER PANDA, TAMIMI, & CARREFOUR), Credit Invoices, Bayan Invoices & Statement of Account.

Warehouse Officer - Logistics 2000-2006

Psi Technologies Inc. - Carmel ray 2 Industrial Park, Calamba City, Philippines Responsible in warehousing operation, materials planning, create PR/PO, receiving, issuances, inventory control and analysis and material management system. In-charge in auditing transaction in SAP System, delivery receipt & issuances/withdrawals of materials and all incoming shipment delivered by broker or local transfer from other company. Conducting Month-end /Year-end Inventory, Prepared evaluation reports, inventory analysis reports & reconciliation, material management in SAP System.

Materials Controller - Logistics 1998 -2000

Read-Rite Philippines - Carmel ray 1 Industrial Park, Canlubang, Calamba City, Philippines Responsible for the Stock Receipt & Stock Issuance and Controlling & Monitoring of Direct and Indirect materials, Spare parts control and maintaining systematic files and record of the department. Direct moves and post all physical movement of materials in and out of Material Control area and prepare materials to be issued to support production schedule. Responsible for data transaction in WORKSTREAM System & Conduct Inventory audit actual stock vs. system. Prepared inventory analysis reports and inventory reconciliation and necessary reports for the section / department. Administered all incoming and outgoing supplies. Monitored and inspected all materials for confirmation. Reviewed parts of all materials and checked for any damages parts of shipped items. Hands on experience in controlling materials. Supervise efficient working of all processes according to standard concepts. Prepared records of received items and prepared status reports.

Educational Background

Bachelor Degree

Field of Study : BS Computer Science

Major : System Analyst

Institute/University : STI College- System Technology Institute, Laguna, Philippines Graduation Date : Apr 2000

Associate Degree

Field of Study : Associate Degree of Computer Science Major : Programming

Institute/University : STI College- System Technology Institute, Laguna, Philippines Graduation Date : Apr 1996-1998

Secondary School

Field of Study : High School

Major : Filipino, English, Science.

Institute/University : Bayambang National High School, Philippines Personal Information

Name : Aladdin

Age : 43 years

Date of Birth : 22 May 1978

Nationality : Filipino

Gender : Male

Marital Status : Married

Religion : Islam

Permanent Residence : Calamba City, Philippines

Technical Skills

With good knowledge in Salesforce (SFDC), MS Office, MS Outlook, Lotus Notes, Oracle & SAP System, ERP and Data Base Management

Inventory & material management/Analysis and Warehousing Operations. Seminars / Training Attended

The following online training courses has successfully completed with certificate of completion:

In recognition of successfully completing Cyber Security on June 02, 2018

Successfully Completed on May 21, 2018 with Diploma - Value First: Our Code of Ethics

Certificate of Achievement, Award Date on May 21, 2018 - Applying the Ethics Code: Doing Business with Integrity.

Cyber Security & Ethics Policy Training - Johnson Controls -Soft Skills Training on-line completed with Certification 2019.

Safe Start Training - Johnson Controls Saudi Arabia –Successfully completed training modules with Certification - Jeddah Hear Quarters (ASYM), April 4-7 2010 Basic Life Support

(Cardio-Pulmonary Resuscitation for Adult Lay Rescuer) Psi Technologies Laguna, Carmel ray 2 Calamba City April 14, 2004

First Aid Training (Industrial)

Psi Technologies Laguna, Carmel ray 2 Calamba City April 12-13, 2004


Will provide as requested.

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