Records & Document Management
Resume:
Robert Reynolds
Hackensack, New Jersey
OBJECTIVE
Corporate Records Manager/Consultant with full responsibility for company wide financial, legal, corporate and insurance records management programs. Involved in all aspects of records management, including establishing automated and Imaging records systems, supervision of staff and functions including hiring, staff performance, and termination, supervision of on-site and off-site records storage, development of records management standard operation policies and procedures manuals, cost allocation and budgeting, automation and conversions, records retention and destruction, facilities and equipment management, staff orientation, micrographic, records retention schedules, and establishment of records protection programs.
PROFESSIONAL EXPERIENCE
New York University Compliance Department (Trak Legal) 6/2009
Project Records Retention Manager
Working with NYU Compliance Department to complete final records retention schedules for review by the various business unit waiting approval, reviewed their E-Discovery objective’s and policies and procedures, made recommendation going forward towards the proper system that would complete the process that would be needed to Standardize their program.
Related Management (Swiss Post Solutions) 05/2007-06/2009
Project Records Manager
Responsible for implementing a full corporate wide records and document management program. Created records retention schedules for all business units which have been approved. Manage all E-discovery efforts and legal hold projects going forward. Direct report CIO. Processed creation for document scanning system that will be utilized to automate and standardize all the company’s real estate project documents into Share-Point, blue prints, drawings, contract /agreements in all paper and electronic format going forward.
XL Capital Assurance 07/2005- 05/2007
Records Manager
Responsible for managing the on-going development and maintenance of all paper, online information for the company, focusing on the hard copy and online technical metadata and documents in electronic format (primarily PDF). Primary mission is to advance the continued migration towards a more automated and standardized aggregation and distribution of metadata and documents through all existing and future channels, While making sure that all of these procedures are in compliance with all three rating agency’s Standard & Poor’s, Fitch, Moody’s also the SEC and Sarbanes-Oxley and all federal agencies.
Johnson & Johnson Co. (Cordis, Miami) 11/2004-2/2005
Records Management Consultant
Worked with management to bring the company in compliance with the FDA and Sarbanes-Oxley by revising their retention schedules and developing a complete records management program corporate wide. Recommended records management software Kofax, Filenet, which will help with the continued process going forward to stay within the guidelines set forth by the FDA and Sarbanes-Oxley
Financial Guaranty Insurance Co. (Adecco) 5/2003 –7/2004
Records Manager
Evaluated records program made changes to document scanning software, (Filenet) worked with IT dept to upgrade bar-code applications and document types (names of documents) for all public finance deals, structured finance and Litigation files to be scanned in to the Panagon software for faster retrieval for end users. Developed records management program corporate wide, worked with legal dept to revise records retention program. Replaced off-site storage vendor which will give company faster access to all of the documents being stored off-site thru our records management software system.
Naremco Services Inc. 10/2002 – 5/2003
Records Management Consultant
Revised retention schedules and guideline procedures for the McGraw-Hill Corporation. While establishing full records protection for the organization and all of the companies within the McGraw-Hill Company.
Financial Security Assurance, Inc. 1/1997- 6/2002
Legal Records Manager
Organized filing system, implemented software system and created user-friendly environment. Developed procedures to include departmental and user guidelines. Staffed clerk opening and replaced off-site storage vendor. Creation of image queues in Versatile Software for all litigation files received on CDs for prompt retrieval from records center with the capacity to scan documents into client files. Transferred 4,000 boxes to off-site vendor for accurate account of firm’s boxed documents.
Contracted Legal Records Employment for the following Companies 7/1992 – 12/1996
Solow Realty Management Company, Heller Information Services, International Nickel Company,
Labat- Anderson Inc, Newman & Harrington LLC
PROFESSIONAL AFFILIATIONS
Association of Records Management Administrators (ARMA)
Education: NY Paralegal Institute – Paralegal Certificate
COMPUTER SKILLS: Documentum, Legal Key, Versatile, Filenet, Kofax, Panagon, SharePoint,
E-Copy, Accutrac, Docushare FileSurf, Elite / Humming Bird – Open Text, E-discovery
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