Accounts Payable Lead - Finance & Tax Expert (VAT/GST/TDS)

Balaji AV

Address: Uttarahalli, near to Kumaraswamy layout Bengaluru, - 560061

Mobile: 855-***-**** Email:******.****@*****.***

LinkedIn profile: linkedin.com/in/balaji-av-68915723

Oracle India Private Limited. Finance lead (Team Lead) Accounts Payables

April -2016 to till date.

Accounts Payable Lead varies accounts payables reports preparing Vendor Reconciliation Analysis/ Supplier & Employee expenses payments verification.

Snapshot: Experienced Accounts Payable Team Lead with 16.6+ years of experience in managing end-to-end AP processes, statutory compliance, reconciliation, and process improvement. Adept at leading a team of 19 members, ensuring timely and accurate Invoice processing, vendor payments, Smooth month end close activity, handling financial controls, and driving operational efficiency. Strong expertise in ERP systems, TDS, GST compliance, and stakeholder management to optimize financial processes and achieve business objectives.

Currently spearheading responsibilities as a finance lead (team lead) Oracle India Private Limited, Bangalore, India – April 2016 to till date.

Leadership and Team Management

Supervise and mentor the accounts payable team, providing guidance on day-to-day tasks.

Leading and mentoring a team of AP professionals, ensuring high levels of performance, motivation, and productivity.

Conducting interviews and manage resource replacements, ensuring that team capabilities align with business requirements.

Developing training materials and initiatives for new hires, providing them with the necessary tools to succeed in the P2P process.

Handling APAC and EMEA

Assign responsibilities and ensure workloads are balanced among team members.

Conduct regular team meetings to share updates, resolve issues, and encourage collaboration.

Train and onboard new team members, ensuring they understand policies and processes.

Oversee the end-to-end AP process, including invoice processing, payment approvals, and reconciliations.

Handle escalated issues related to invoices, payments, or system errors.

Act as the primary point of contact between the AP team and other departments, such as procurement, finance, and treasury.

Collaborate with vendors to resolve disputes and address payment delays or discrepancies.

Ensure effective communication with stakeholders about payment schedules, exceptions, and priorities.

Accounts Payable Responsibility with team handling.

Oracle India Pvt Ltd.

Handled daily A/P processes, supervised AP assistants, managed vendor/supplier relations and oversaw the timely, accurate processing of invoices, expenses report, and credit memos & payments transaction.

Research financial anomalies and make corrections as necessary.

Lead a team of 18 Accounts Payable professionals, ensuring smooth workflow, training, and process adherence.

Oversee intercompany AP transactions, ensuring timely settlement and accurate reconciliation across multiple entities.

Automate and streamline month-end closing activities, reducing manual effort, and improving efficiency.

Assisted in month-end close activities, ensuring timely completion of AP reconciliations.

Managed intercompany balances and reconciliations, ensuring accurate reporting and settlement.

Conducted bank and intercompany reconciliations, identifying, and resolving mismatches proactively.

Provides consistent high-quality service, complying with Service Level Agreements (SLA’s) and Key Performance Indicators (KPI’s), escalating to Director as appropriate.

Ensure that the team adheres to process and controls regarding Payment Processing

Ensure that scheduled payment runs are executed timely.

Ensure that the team provides timely reconciliation of the CM Open items to ensure month end targets are met.

Review the payment activity of new bank accounts to ensure Electronic Banking is implemented when necessary.

Oracle accounts including vendor’s invoice processing, payment details for vendors, payment breakups and calculation of TDS (tax deducted at source).

Review AMER and EMEA tax calculation i.e. Sales Tax, Vat and other tax and validation invoice and payments.

Dealing client requirement query’s though email and calls to proving resolution on time.

Dealing US country supplier queries and payment details providing on time.

Resolving vendor and expenses query through E-mail, Phone and at the desk.

Allocating work to the team daily and at the end of the day cross checking the work balance, error count and educating team members to reduce the error count and improving the process.

Duplicate invoice check and One Time Vendor invoice posting.

NOTABLE ACCOMPLISHMENTS

Y.A.R (You Are Recognized) Awards: Received recognition for achieving a high percentage of SLA (Service Level Agreement) parameters, demonstrating excellent performance in meeting service delivery expectations.

Recognition for Prioritizing Critical Cases: Acknowledged for effectively assigning and managing prioritized and critical cases, ensuring timely resolution and minimizing potential disruptions to operations.

Spot Award for Managing Foreign Vendor Payments: Awarded the Spot award for efficiently managing foreign vendor payments, ensuring accuracy, timeliness, and compliance with international payment protocols.

Gold Star Award for Managing Escalations & Vendor Reconciliations: Honored with the prestigious Gold Star Award for successfully managing escalations and resolving vendor reconciliation issues, improving vendor relations and maintaining seamless payment processing.

Senior assistant Synopsis

Expertise in adopting new technologies and introducing the same to the congenial team, with focus on accounts and finance of organizations.

Deft in piloting invoice verification, intercompany vendor reconciliation, reconciling open invoices, analysis of invoice ageing reports, process documentation and invoice processing aspects.

Adept in reconciliation of payments and outstanding invoice reconciliation on weekly, monthly basis and resolving outstanding invoices.

Characterized as an intelligent, dedicated, and punctual individual. Possessing superior interaction with good presentation skills, and capability to implement new technologies.

Professional Experience

Accenture Services Private Limited, Bangalore

Senior finance Assistant Accounts Payable: 23- May -2011 to 11-Apr-2016

Company Profile:

Accenture Services private limited, as leading BPO process, consulting, F&S and IT services with Client. We take care of cost and service expenses including accounts booking.

Accounts Payable Responsibility R2R with real Easte experience:

1. Invoice Management and Verification

Handling vendor invoices for property maintenance, utilities, construction, landscaping, security, and legal fees.

Matching invoices with purchase orders (POs) and contracts – often related to real estate development or facility services.

Ensuring correct coding of invoices to appropriate property or project cost centers.

2. Lease and Rent Payments

Managing recurring lease payments (rent for offices, commercial spaces, etc.).

Processing Common Area Maintenance charges, property taxes, and other occupancy-related costs.

Ensuring accurate payments as per lease agreements and escalation clauses.

3. Vendor and Contractor Management

Coordinating with general contractors, subcontractors, real estate agents, and service providers.

Ensuring compliance with contract terms, liens releases, and W-9/TDS documentation before payment.

Maintaining approved vendor list and tracking vendor insurance certificates.

4. Project-Based Accounting

Coding AP invoices to specific real estate projects or development phases.

Working with project managers to validate progress billings and milestone payments (e.g., construction progress).

Using ERP systems like Yardi, MRI, SAP, Oracle, or JD Edwards – often tailored for real estate portfolios.

Understanding of TDS/GST/VAT, real estate compliance, and RERA (in India).

Ensuring timely month-end closing, reconciliation, and reporting aligned to real estate standards.

Tracking and coding capital expenditures (building purchase, renovations) separately from operational expenses

Processing the invoice like purchase order invoices, non-Purchase order invoice and credit notes.

Actively participated in Process Stabilization due to new system migration.

Lengthwise quality check on weekly & monthly basis.

Rental tracker: PAN India Accenture office rental tracker with rental agreements.

Budgeting: Preparing budget for Rent/Revenue share and Expenditure tracking every month before month end books close.

GL Analysis: Ensure to do GL balance tracker before finalizing TB.

Accenture – Morgan Stanley Clint – AP process – 2013 Nov to April- 2016

U.S. GAAP Knowledge

IFRS Knowledge

US client query’ resolving though email.

US and EMEA Tax related query’s handling

Know the client's payment preferences and timelines.

Be aware of the specific invoice formats, coding requirements, and documentation standards required by the client.

Regularly review the client's unique policies for payment processing.

Ensure all payments are processed on or before due dates to maintain a strong client relationship.

Monitor aging reports to avoid overdue accounts or penalties.

Use automated reminders or tools to avoid missing deadlines.

Respond promptly to client queries related to payments or invoices.

Share payment confirmation details with clients as soon as payments are made.

Maintain clear, professional communication channels for escalations or clarifications.

Key Accomplishments:

Received “Star Performer of the Month” Award around 3 times for possessing high quality along with the other responsibilities from 2014, 15,16 18 & 21

Received “Note of Appreciation” award for highest contribution in productivity for the year 2016.

Key contributor for clearing the outstanding count for the financial year 2014, 15 & 2016.

Always received numerous appreciations from manager and higher levels for process dedication, analyzing skills, managing the team well all the time and quick responder.

Excellent analytical, critical thinking skills and ability to handle several tasks & demands simultaneously.

ITC Foods Accounts executive (WORKING with third party though outsourcing consulting & solutions private limited, Bangalore

Accounts Payable: Aug 2008 to May2011.

Company Profile:

ITC foods division, we take care of invoice processing, vendor outstand clearing on daily basis and creating purchase orders.

JOB SUMMARY:

Vendor invoices processing and end to end account payable processing in SAP.

Key Responsibilities:

Creating vendor code as per agreement.

Receiving, verification & processing of invoices.

Calculation of TDS.

Advance payment to vendors & reconciliation for the same.

Making payment to vendors through cheques, pay-orders & E-transfer.

Generating purchase.

PO & NO PO invoices processing.

Resolving queries regarding vendor invoices and employee reimbursement through e-mail and phone.

Application Used: Fusion Could, Oracle R11 &R12, SAP (ECC6.0), Ariba & SMAART.

Academic Credentials

PG – M.COM Commerce CV Raman open University 2013

Bachelor of Commerce Bangalore University 2008

Technical Expertise

Application Packages: MS Office, Express, Windows 95 / 98 / 2000, 2013, 2014,2016 Internet Explorer

Accounting Packages: Oracle R12, Fusion Could, SMAART ERP &, SAP ECC 6.0.

Good Knowledge in ERP Packages: Oracle R12, Fusion SAP, Ariba

Personal Dossier

Date of Birth : 22-09-1986

Languages Known : English, Kannada, Hindi, Telugu

Marital Status : Married

Location Preference : Bangalore

Date - Balaji AV

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