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Administrative Officer / PA

Location:
Midrand, Gauteng, South Africa
Posted:
September 25, 2020

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Resume:

* * * * *

THELMA KUDZAI

NYAMHINGURA

CONTACT

Midrand, Johannesburg 2197

078-***-****

adgeus@r.postjobfree.com

PERSONAL INFORMATION

Date of Birth: 1 October 1983

Marital Status: Single

Gender: Female

Driver’s License: Code 8 (Own Transport)

Languages: English

Notice period: Available Immediately

SKILLS

Computer Literacy:

MS Office, Ms Word, Ms Excel, Ms

PowerPoint, MS Projects

Formulas and Functions Assessment

Data Analysis Assessment

PivotTables and PivotCharts Assessment

Pastel

QuickBooks

CRM

Internet & Outlook

Trello

BaseCamp

PROFILE

I am a focused Project Administrator with experience in project management and process improvement. I can remain calm and poised even in high-pressure situations. I can maximize all available resources to the fullest to avoid excesses and wastages in terms of work force, time, capital and materials. I can carry out my duties effectively. My objective is to become an effective Office Administrator in the business environment and develop in these fields through continued professional trainings and programs.

EXPERIENCE

March 2019 to June 2020

ADMINISTRATOR & SALES DIRECTOR PA

AFFINITY HEALTH (PTY) LTD

Assist primarily the Sales Manager with organizational, financial and administration on a daily basis.

Be friendly and personable while managing communications and queries

(requiring interaction with both internal and external clients / colleagues and assistants, as well as consultants, members,co-workers and general public).

Prioritise and manage multiple projects simultaneously and follow through on issues in a timely manner.

Lead short-term projects and initiatives as requested by the Sales Manager.

Respect the need for confidentiality and sensitivity of information.

Have a proven ability to exercise good judgment in recognizing the scope of authority.

Assist the Sales Manager with all other related assigned tasks.

Assist other role players as delegated by the Sales Manager.

Manage office staff reporting to Sales Manager in terms of scheduling, quality of reporting, invoices for signature.

Managing Diary, making appointment and general admin duties

Responsible for creating content and managing brand accounts on various social media platforms

Planning and executing marketing campaigns to meet goals and needs of the company

Develop, implement and manage all social media strategies

Manage and oversee social media content

Measure the success of every social media campaigns

Stay up to date with latest social media best practices and technologies

2 P a g e

Professional Skills:

Clear and concise written and oral

communication skills

Diplomatic

Client oriented and good clear speaking

voice with articulation.

Good organizing, scheduling and planning

skills.

Ability to work in a team or individually

Flexible and proactive

Highly Motivated with a strong desire to

learn new skills

Cross-functional team management

Staff training

Excellent writing interpersonal and

analytical skills

Calm under pressure

Complex problem solving

Wide knowledge of project management

principles

Familiarity with financial analysis process

Ability to prepare project plan, budget and

schedules

Ability to oversee change requirements

Personal Skills

Team player / Honest

Dependable / Accuracy

Adaptability / Approachable

Analysing information / problems

Attention to detail / Brainstorming

Confidentiality / Accurate, reliable

Detail-oriented / Self-motivated

Responsible

EDUCATION

1999

SENIOR CERTIFICATE

HIGH SCHOOL

2012

DIPLOMA IN BUSINESS

ADMINISTRATION &MANAGEMENT

DAMELIN COLLEGE, BRAAMFONTEIN

Principles of Management, Financial

Accounting 1, English for Business Language,

Economics, Sales & Marketing, Executive

Secretary & Personal Assistant

August 2016 - 2019

PROJECTS ADMINISTRATOR

IMQS SOFTWARE

Ensure that projects are run in compliance

Provide guidance to project teams

Maintain and integrating project plans

Track & report overall progress

Administering the project budget

Establish and maintain the project documentation library.

Plan & schedule resources for a group of projects

Monitor resource utilisation

CRM & Trello project updating

Perform quality reviews

Travel and flight arrangements

Assist tendering processes and documentation

Search any opportunities related to our business over the internet, newspaper adverts, organisation intranets etc.

Undertake background research, document search and data collection for any bids/info relevant to the Company’s business or a specific tender

Create the other standard electronic folders (CVs, Qualifications, Reference letters, affiliation and/or accredited certificates etc.)

Set up a bid kick off session for every opportunity identified in order for it to be qualified by the technical team

Prepare the outside labels and file dividers

Prepare the bid plan

Address database registrations when required

Monitor and maintain stock levels of the marketing material (company profile etc.)

Arrange delivery with couriers/SAE/Account Managers

Monitor and maintain stock levels of bid stationery

Print and complete the files

Work with the product owner

January 2012 – July 2016

PROJECTS ADMINISTRATOR

GCS WATER & ENVIRONMENT

Management of support functions covering planning, tracking, reporting, quality management and internal and external communication

Production of consolidated reports for the Project Board, including milestone summary, key issues, risks, benefits, summary of costs incurred

Providing guidance to project teams

Organised travel arrangements and related accommodation for management and project staff and any other project related arrangements that are required

Assisted with the compilation of client invoices, including tracking of all disbursements for the relevant projects

Maintained relevant project cost trackers with timesheet information

Coordinated processes associated with preparations and organising of workshops (invitations, venues and other related logistics).

Tendering, pre- and post-proposal development

Created PowerPoint presentations

3 P a g e

current studies, final year

BACHELOR OF ARTS IN COMMUNITY

DEVELOPMENT

UNISA

REFERENCES

Dheshnee Naidoo EOH(IMQS Software) -

083-***-**** -Senior Bid Manager

Karen King (GCS Pty Ltd) - 074-***-**** -

Project Manager

Nelson Lephoko – Affinity Health –

071-***-**** – Admin Manager

Knowledge Nkala – IMQS Software – 084

479 5957

Compiled staff CVs, company profiles and other documentation

Organised travel arrangements and related accommodation for management and project staff

Followed up on outstanding invoices with finance and report back to project managers

Assisted with the compilation of client invoices, including tracking of all disbursements for the relevant projects, ensuring monthly submission of invoices from all contractors

Project cost tracking maintenance with timesheet information and invoice details in order to track performance for each project

Setup new project templates, project codes and information, including ensuring that contracts are signed and filed

Assisted with Water Group equipment and booking thereof

Managed Unit members Diaries & the In/Out Board

Personal Assistant to Water Resources and Hydrology Managers

Project Coordination

Assisted Tendering processes and documentation

Project closure reports completion with the PM saving

Stakeholder Management / Satisfaction

Assisted PM with the preparation of presentations and any research of relevant documentation

Reason for leaving: Career development

December 2010- December 2012

PROJECTS ADMINISTRATOR

ISO-Q CONSULTING

Responsible to Project Manager

Provided administrative support to Project Manager and Consultants

Administered consultants’ programmes and schedules

Compiled consolidated reports from consultants

Invoiced Eskom on Pastel

Attended site briefings

ISO14001 and OSHAS18001 system requirements and support.

Arranged SHE Meeting, take and distribute minutes and maintain updated minutes on file

Maintained the local SHE SharePoint intranet site

Ensured Health Safety and Environment management systems and procedures followed

Compilation, revision & preparation of SHE presentations

Responsible for maintaining time & attendance, safety checklists, first aid

Consolidated monthly man hours from contractors/consultants.

Maintained and kept updated the legal appointments of Contractors on file.

Typing of documents, Procedures, Standards & COP’s.

Monthly recons and statements

Handled petty cash

Invoiced clients, credit notes

Received and compiling timesheets for the project staff

Prepared for project meetings and taking minutes

Maintained registers of any issues to consultants

Liaised with the HRM on consultants welfare issue 4 P a g e

Administered project training programme in liaison with client and ISO-Q training department i.e. Ensuring that:) dates and venues are arranged

Organised meetings of the project consultants and other meetings

Assisted with the production of monthly, quarterly and annual reports

Assisted with enquiries from training delegates are dealt with. E) Training packs for each program are sent)

Made sure training database is maintained

Prepared Scheduled and Ad-Hoc Reports Timesheets and payroll admin

Secured RFP’s

Obtained timesheets

Scheduled key meetings and committees

Prepared project plans and other documents with the guidance from the Project Manager

Supported the project team by arranging supporting logistics

Completion of tasks according to deadlines

Drafted standard agreements and documents

Reason for leaving: Retrenched

August 2007 - 2010

ADMINISTRATOR

DE WET ENVIRONMENTALISTS

Handled cash (Payments) including petty cash

Daily cashing up at end of day

Created Sales orders, Invoices and Delivery notes

Data Capturing of information daily

Entries of daily production sheets from the warehouse

Captured daily sales rep call sheets to customers

Captured payments on the system (Pastel and QuickBooks)

Followed up of late payments from customers

Made sure that all customers are seen once a week by their prospective area managers

Ensured that all customer statements are sent out every month-end

Checked staff register every day and compiling weekly wages for warehouse staff

Filing, Faxing, Emailing and typing of all office documentation Reason for leaving: Better opportunity



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