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Employee Relations Office Assistant

Location:
New Jersey
Posted:
April 29, 2020

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Resume:

Yasmin Seddki

Address: ***, *** ******, **********, *** Jersey

Mob : 973-***-****

862-***-****

E-mail : adc0im@r.postjobfree.com

Summary:

Bilingual HR administrator with extensive experience as a senior administrator and customer service in a manufacturing environment.

Handling customers calls from Spain, Dubai and Egypt using Spanish, English and Arabic to support the requested service.

Responsible for procurement and monitoring of office supplies, always maintaining good relationships with vendors and contractors to ensure best services, prices and quality

Design, implement and maintain a database to control invoices flow.

Handled logistic aspects (travel arrangement, hotels reservation, airline tickets, meet and assist) for all expatriates as required.

Skills:

Proficient in use of Microsoft office(Excel, PowerPoint)

Excellent Knowledge of internet

Fluency in Spanish

Excellent command of both written and spoken English

Fair command of French

Native Arabic speaker

Education

Bachelor in Spanish Language, Ain-shams University. 2000-2004.

Certification and courses

Certification of HR Generalist

HR Training Center GA

Certification of Executive Secretarial Studies

The American University in Cairo May 2008-May 2009.

Advanced Professional Secretary”

The American Chamber, December 2009.

Microsoft Office course

New Horizons Training Center, December 2008.

Colloquial Spanish course- Spanish Cultural Center”

Cervantes - Level: superior"8"- Spanish Cultural Center” Cervantes"2000- 2004.

Experiences:

Cibovita Inc.

HR Manager (Bilingual) Dec 17 – Present

Responsibilities:

Implements personnel policies and procedures; prepares and maintains employee handbook and policy/procedure manual.

Develops department goals, objectives, and systems.

Develops recruiting process for each open position, interview and screen candidates, conduct New Hire Orientation program including Safety Training, Company Introductions and Facility Tour.

Follow up with new hires and managers/supervisors to ensure successful completion of the on-boarding process.

Prepares evaluation reports, decisions, and results of department in relation to established goals.

Implements and monitor new employee on-boarding process that includes a general orientation.

Prepares and fill the Disability forms and responding to unemployment claims and other inquiries.

Runs the weekly and Semi-Monthly Payroll using Paychex and ADP.

Maintains employee files and audit personnel records and files, ensuring legal compliance

Addresses and resolve employee relations issues by providing counseling, guidance and coaching.

Prepares exit paperwork and conducts exit interviews

Collects and Verify Timecard Information and Provides payroll processing. Partners with accounting and payroll to maintain the payroll database.

Advansys Technology ESC

Senior Administrator and HR Specialist Mar 14 – May 16

Responsibilities:

Mentored and supervising the travelling and logistics for the engineers mobilizing to the Company’s site in USA and different European Countries.

Managed getting the Schengen visas and the US for engineers mobilizing to the different cites of the Company.

Managed and handling all traveling issues like Medical Coverages for the Company’s employees and engineers during their travelling period.

Managed and dealing with all issues and upcoming problems related to the employees’ during their travelling period and assuring the flow of their work role during their travelling time.

Solved problems between the company’s client and the working engineers, during their business mission.

Responsible of newly hired people orientation.

Responsible for preparing employees contracts and keeping them updated (according to ant changes in the employee’s grade).

Responsible for adding newly hired employees to the social insurance office.

Responsible for issuing and renewing Work Permits for expats working at the company

Tracked the employees’ weekly Time sheets.

Maintained employees’ reports for their attendance, absence, Over time and data record.

Made sure that the company’s policy and procedures applied correctly to the daily work routine.

Gleeds Construction Consultancy S.A.E.(Industrial and Manufacturing) Apr 12 – Mar 14

General Administrator

Responsibilities

Created and Manage Written Communications such as e-mails, Memos & letters.

Handled Expatriates housing and housing maintenance.

Handled and supervising day to day administration functions and ensuring that all functions are properly executed.

Handled logistic aspects (travel arrangement, hotels reservation, airline tickets, meet and assist) for all expatriates as required.

Handled meeting and event arrangement.

Responsible for procurement and monitoring of office supplies, always maintaining good relationships with vendors and contractors to ensure best services, prices and quality

Handled the overall management of the company drivers and messengers.

Handled the renovations to all branches and the Head Office.

Handled insurance matters i.e. company assets and car insurance.

Responsible of newly hired people orientation.

Responsible for preparing employees contracts and keeping them updated (according to ant changes in the employee’s grade).

Tracked the employees’ weekly Time sheets.

Maintained employees’ reports for their attendance, absence, over time and data record.

Made sure that Gleed’s policy and procedures applied correctly to the daily work routine.

CEPSA Spanish Petroleum Company

Finance Manager Office Assistant Nov 07 – Apr 12

Responsibilities:

Organized and maintain official correspondence and relationships with EGPC; preparation of documents, documents delivery and reception, filing, necessary approvals.

Used EPICOR system, organize and implement all financial documentation.

Used EPICOR system, organize, input and maintain checks movements.

Design, implement and maintain a database to control invoices flow.

Plan and organize conferences, seminars and meetings as needed.

Manage all secretarial tasks; telephone calls; handling emails; Memos; letters; and reports.

Keep track of Contractors contact information.

Maridive Fugro

Executive Secretary Sep 06 – Apr 07

Responsibilities

Handle organization HR activities:

keeping employee’s information.

Handle Hotel reservations; air tickets; meet and assist.

Manage and prepare employees contracts and agreements.

Prepare new employees Job descriptions and objectives.

Conduct training programs for employees.

Orient new employees at the organization.

Prepare employees personal and medical expenses claims.

Xceed Cairo, Egypt

Customer Service Representative Jul 04 – Dec 05

(Microsoft activation call center for Spain, Egypt and Dubai)

Responsibilities

Handling customers calls from Spain, Dubai and Egypt using Spanish, English and Arabic to support the requested service.

Handling Customers complains and direct them to appropriate departments.

Activating Microsoft products "Windows, Office, etc.

Experience

Freelance Translator /Trainer/ Instructor

Soft skills instructor providing “communication skills” courses and “Executive secretarial skills” using learner-led methodology.

New Horizons Training Center

Working as English and Spanish freelance translator for translation offices.

English and Spanish narrator for media companies.

Teaching Arabic as a second language for foreigner



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