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Manager Office

Location:
Rawdat Al Khail, Qatar
Salary:
7000
Posted:
January 12, 2020

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Resume:

Page *

Name: Maria Luisa S. Lampa Year of Birth: 1983

Contact No. +974-**-***-***

E-mail ada92d@r.postjobfree.com

Present Position: Document Controller

Nationality: Filipino

Profession: Banking and Finance

Specialization: Administration/Documentation

Qualifications:

• Bachelor of Science in Business Administration

Major in Banking and Finance. (Diploma)

• 14 yrs. experience in Office Administration

/Documentation

• Have knowledge of Document Management.

• Exceptional level of computer literacy in Windows – MS Word, MS Excel, MS PowerPoint, MS

Outlook,, Photoshop, ACONEX, Pardocs

• Dedicated, Hardworking individual w/ the inter

communication

• Energetic, positive and self-motivated.

• Ability to adapt quickly to challenges to changing environment

• Able to use initiative and adopt a proactive

approach.

• Outstanding communication skills in Written and

spoken English

• Fast Learner

• 9 years working in U.A.E

• 5 years and 5 months working in Qatar (G.C.C)

Visa Status

Available for Immediate Employment with (NOC)

Transferable Visa

Profile

Maria Luisa is a Document Controller who has 14 years’ experience in documentation. Now based with Parsons Limited, Prior to joining Parsons she was working in Atkins LLC., Thermo LLC and Obayashi Corporation in Dubai as Document Controller cum Administrator.

Since transferring to Parsons in Doha, Maria Luisa has been responsible for All Incoming and Outgoing documents under Contract Package 46 and Special System the new project of NDIA which is the Hamad International Airport (HIA) site office based and now currently working with Doha Rail Project. Selected Experience

Parsons Limited from June 21, 2014 –Up to date (Based in Doha) Document Controller / Asst. Admin (Doha, Qatar Rail Project) Infrastructure / Trackworks / Rolling Stocks/ Depot Maintenance / Health & Safety / Environmental & Sustainability/ Permitting

• Responsible for receiving, logging and distributing all technical documents on a day-to-day basis and for assisting in coordination and monitoring of administrative activities to facilitate and expedite applicable work flows

• Dispatch, receipt, record, distribute and fill of documents using data automation hardware and software at all project locations

• Develop written document control procedures and ensure system efficiency Page 2

• Maintain an accurate filing system for all project related records

• Expedite the review, signature approval, and release of supplier and internally produced documents

• Ensure all project documents and technical documents are logged efficiently

• Periodically provide reports (Log Reports, Status Reports, etc…) to the Document Control Manager

• Review assigned action items and inform relevant project staff if any items are to be transferred to another person.

• Responsible for strict adherence to document control procedures

• Ensure an effective system exists ensuring records are identified, stored, protected, retrieved, retained and actioned, as well as being readily identifiable and retrievable

• Performs other responsibilities associated with this position as may be appropriate Document Controller / Asst. Admin (Doha, Qatar Hamad International Airport Project) - Site Office Based

• Responsible for receiving, logging and distributing all technical documents on a day-to-day basis and for assisting in coordination and monitoring of administrative activities to facilitate and expedite applicable work flows.

• Responsible for quality assurance for all incoming documents whether electronic or hard copy.

• Responsible for strict adherence to document control procedures.

• Maintains an accurate filing system for all project related records.

• Expedites the review, signature approval, and release of supplier and internally produced documents.

• Responsible for accurate distribution of documents (drawings and specification).

• Ensures all project documents and technical documents are logged efficiently.

• Periodically provides report (Log Reports, Status Report) to the Document Control Manager.

• Reviews Assigned action items and informs document control manager when any items are to be transferred to another person.

ANTONIO CITTERIO PATRICIA VIEL & PARTNERS –NEW DOHA INTERNATIONAL AIRPORT(NDIA) From OCTOBER 10, 2013 –FEBRUARY 2014

Gen. Admin Officer cum Sr. Document Controller

• Responsible in all incoming and outgoing Documents (Letters, Drawing Transmittal) ACONEX

• Responsible in uploading new revised drawing in ACONEX

• Updating and Monitoring Design Drawings, Sketch Drawing per lounges.

• Making Registry in all incoming and outgoing documents

• Coordinating for new upcoming Workflow and distribution of works according to disciplines.

• Working to NDIA for new Documents.

• Other duties as requested from time to time

WS Atkins & Partners Overseas from April 27, 2008-February 6, 2013 (Based in Dubai Office) Document Controller

• Assisting with the processing of Bid.

• Responsible for incoming mail, faxes and filing

• Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager

• Maintaining all files within the Filing Department

• Opening new files in accordance with PQP for each new Project

• Chasing up each individual for return of files

• Keeping all files in a tidy condition

• Collecting faxes regularly, sending for distribution to the individuals concerned, photocopying fax if it is marked for someone’s urgent attention and sending them a copy at the same time as the Project Manager

• Ensure that all filing is up-to-date and in accordance with ISO quality checks

• Preparing Letters as requested from time to time

• Assist other Document Controller in performing their duties as may be required

• Responsible in distribution of Documents, Drawings to sites

• General Queries such as IT Support, Mail/Letters from Bank

• Updating Supervision Bid’s

• Other duties as requested from time to time

Obayashi Corporation from April 1, 2007- April 1, 2008-Dubai Rail Metro Project (Document Controller)

• Responsible in all incoming and outgoing Documents (Letters, Drawing Transmittal) ACONEX

• Responsible in uploading new revised drawing in ACONEX

• Updating and Monitoring Design Drawings, Sketch Drawing per level

• Preparing Letters and Transmittals issued for Approval by the Director to be send to the Engineers

• Preparing Method Statement to be signed by the signatory Page 3

• Preparing other Documents as may be requested

• Assisting in photocopying and changing cartridges

• Making Requisition Request needed on site and office supplies such as computers and other office facilities

• Preparing receiving copy

• Follow-up all materials order to the supplier

• Receiving Material supplies from the supplier

• Assist other Document Controller in performing their duties as may be required

• Assist the Manager when required

• Making Registry in all incoming and outgoing documents

• Preparing Labels for filling

• Updating the bulletin board such as the DURL News

• Circulating DURL News

• Filling

THERMO L.L.C August 1, 2005- March 3, 2007- AX324 Dubai International Airport Phase II Terminal 3 & Carpark (Document Controller)

QAQC Department

• Control & Registers reference nos. for Material Inspection Request, Inspection Request in a different level

• Assists in QA/QC activities

• Preparation of MIR, IR, NCR to be forwarded to Document Controller for Outgoing

• Safekeeping & Monitoring of Method Statement Submittals

• Preparation of Internal Memorandum for Non-Conformance Report

• Prepare other Documents as may be requested

• Preparation of Daily, Weekly and monthly report for MIR and IR

• Consolidates Weekly Reports and collates them to TCP- Weekly Progress Report

• Assists Engineer in doing report for MIR,IR Method Statement and Material Submittals

• Assists other document controllers in performing their duties as may be required from time to time

• Counter checking activities and suggesting corrective actions or alternative when necessary

• Assist in outgoing transmittals (Fax operation, Photocopying)

• Scouts for possible improvements in QAQC activities

• Preparation of summary report for IR & MIR

• Assisting in Photocopying and highlighting all Drawings

• Coordinating to the QA/QC manager if any problem regarding to the Status of IR and MIR

• Attending Weekly meeting in behalf of QA/QC document controller

• Receiving and Releasing IR, MIR, NCR, SCR, and other documents

• Control Register Reference no. for Site clarification request

• Responsible for all Documents to be signed by signatory

• Updating status of IR,MIR,SCR,NCR

• Receiving plastering and screeding clearance coming from the Site Inspector

• Site Inspection together with QA/QC team responsible with the check list

• Filling

Material Document Controller

• Responsible for the preparation of Material Requisition given by the engineers needed on site

• Producing Material Reconciliation report

• Follow-up all issued Material orders to the supplier

• Assist Construction Manager when required

• Preparing Monthly Material Reports

• Filing

Manpower Head

• Responsible to the Attendance

• Making a report (List of Manpower Headcount)

• Preparing a report for Overtime

• Preparing Duty Joining and Resuming letter coming from Head Office

• Monitoring

• Updating List of Manpower in Site

• Updating Organization Chart

• Payroll and Manpower administrator

• Filing

Page 4

Employment History

2014 - Present Hamad International Airport / Doha Metro RAIL - (Parsons Limited, Doha Qatar) 2013 - 2014 Hamad International Airport - (Antonio Citterio, Doha Qatar) 2008 - 2013 Office Based - (WS Atkins & Partners Overseas, Dubai) 2007 - 2008 Project: Dubai Rail Metro - (Obayashi Corporation, Dubai) 2005 - 2007 Project: Terminal 3 Airport - (Thermo LLC, Dubai )



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