Administrative Assistant Human Resources
Resume:
Kym Donachie
***.********@*********.***
PROFESSIONAL EXPERIENCE
Silver Hill Energy Partners, Dallas, Texas
Executive Assistant April 2012 – June 2015
Provided support to President of an oil and gas production company, including travel arrangements, appointment scheduling, document preparation and filing of company papers, upkeep of files and data, sorting mail and other correspondence. Provided personal assistance to CEO and family
Responsible for company payroll through ADP Payroll Services for preparation and distribution of bi-monthly payroll. Prepared and sent payroll reports to Controller when requested for audit, insurance and tax purposes. Recorded and maintained attendance records for employees.
Office Administration included acting as Human Resources administrator for 16 employees. This included maintenance of employee medical benefits and changes, new hires and termination paperwork and orientation, and maintaining employee personnel files.
Responsible for maintenance and updates of all contracts with outside vendors including IT, telephone and copier services. Knowledge and experience with all office equipment.
Assisted Controller in preparation and coding of monthly accounts payables and deposits.
Texas Center for Reproductive Health, Dallas, Texas
Administrative Assistant November 2010-April 2012
Provided front office support for an endocrinology practice and reproductive health facility. Scheduled patient appointments, pharmacy representative lunches, staff meetings
Responsible for accounts receivables and payables, deposits, preparing financial batches for end of day business transactions. Prepared patient paperwork for upcoming appointments, including billing and scheduled procedures.
Prepared time clock reports and sent electronically to Time Trax for payroll purposes. Recorded and maintained company attendance records. Direct contact with Time Trax for maintenance issues.
The Planet, Dallas, Texas
Executive Assistant November 2007-March 2009
Provided administrative support to Vice President of IT department, and to direct reports (10 IT directors/managers). Responsible for travel arrangements, expense report processing, departmental reporting and meeting coordination.
Connected Facilities Department with Dallas-based employees (150 total) regarding requests for work orders, office supplies, space assignments and changes. Responsible for coordinating offers with numerous vending suppliers for Dallas office.
Coordinated with Human Resources on new hires and terminations including the security badging system, space assignment, and maintenance of employee database.
Provided planning and management services for all Dallas-based company events.
Hunt Properties, Inc., Dallas, Texas
Executive Assistant 2003-2007
Provided full executive administrative support to the CEO and four member real estate team including correspondence, answering phones, appointment scheduling, travel arrangements, expense report maintenance.
Assisted Lease Administrator with updating property and broker information for company records.
Performed company-wide procurement and purchasing duties for office supplies and equipment.
Provided personal assistance to CEO and his family, including correspondence, travel arrangements, social and business calendar, maintenance of insurance and medical records and personal financial accounts.
Southwest Airlines Co., Dallas, Texas
Administrative Assistant 2001-2003
Organized monthly inter-departmental meetings and national bi-annual meetings.
Provided administrative support to the Director of Safety, Security and Environmental department, as well as the 11 member team.
Administrative responsibilities included travel arrangements, expense account maintenance, invoice coding for accounting department, team correspondence and activity scheduling for team.
Assisted with OSHA compliance recording. Arranged event planning and special events for the department.
EDUCATION
Dallas County Community Colleges (59 hours completed)
PROFESSIONAL CREDENTIALS
Notary Public – State of Texas
Microsoft Office Suite – Outlook, Word, Excel, Power Point; Quickbooks
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