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Hr Officer

Centurion, Gauteng, South Africa
May 18, 2019

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Curriculum Vitae


Personal Particulars

Surname Ntombela

Name Sebenzile Jennifer

Nationality South African

ID Number 780**********

Language English, IsiZulu, Xhosa, Afrikaans, Sotho

Residential address Unit 44 Graceland Estates

Cnr Sarel Hatting & Heidelberg





Contact Numbers 084-***-****

Secondary Education


Mahlabathini High School

Highest grade passed

Grade 12


Afrikaans; English; Mathematics; Biology; Home Economics; IsiZulu



Tertiary Education


Mangosuthu University of Technology


National Diploma in Human Resources Management


Personnel Management; Business Management; Industrial Relations; Training Management; Financial Accounting; Labour Law.


1995 to 1997

Courses Completed

Internal Course-Zimco Group: Management Development Programme 2002

Computer Literacy

Windows; MS Word; MS Excel; MS PowerPoint; Lotus Notes

Softline VIP Module 1 (Payroll Processing)

Integrity Payroll System(HR Module)

Name of Employer

KPMM Construction, Roads & Earthworks

Position held

HR Officer


01 July 2015 till present

Duties and responsibilities

1.Maintain and update B-BBEE portfolio of evidence, Skills development and Procurement

-Collecting Supplier compliance documentations

-Compiling Skills development documentation

2.Industrial Relations

-Collecting statements from relevant parties

-Formulating charge

-Arrange for suspension and disciplinary enquiry notifications where necessary

-Chairing disciplinary and grievance enquiries

-Keeping and disciplinary schedule

3.Attending to Workman’s Compensation Claims

-Collecting relevant report with the sites, including: progress reports, resumption reports

-Collecting relevant pay data regarding employees who are injured on duty

-Submission of reports to FEMA / WCA

4.Staff Movement

-Arranging for entry and exit Medicals

-Maintaining Medicals Database

-Attending to Medical report cases (where follow-ups need to be made)


●Advertising and Shortlisting candidates

●Arrange for Interviews and conducting background checks

●Making recommendations and appointments

●Letters of appointment

●Conducting inductions


●Notifying employees of the termination

●Conducting consultation meeting

●Advising payroll department of the termination

●Requesting and submitting relevant termination documentation

5.Skills development

-Conducting Skills audit

-Compiling WSP

-Sourcing and liaison with accredited service providers

-Arranging and confirming venues and checks facilitator requirements and delegates needs are attended to prior to commencement of training.

-Keeping track of compliance certificates of Operators and drivers

-Updating Skills matrix

-Sourcing and indenturing apprentice

-Sourcing learnership candidates and administer registration process

6.Compiling compliance reports

-Employment Equity Report

-SETA Annual Training Report and Workplace Skills Plan

7.Participate in Transformation committee

-Serves as liaison between transformation committee and Management

-Assisting with Job profiling and Descriptions, job evaluation and Qualification verification

-Assist managers in identifying training needs and sourcing relevant training intervention

-Processing/ updating Human Resources Information System records from approved applications

-Coordinate employee assistance (Bursary) programmes

8.Co-ordinates administrative requirements associated with the Human Resources functionality

-Preparing contracts of employment for fixed term contracts

-Collecting employee data for the new recruits

-Termination of services

-Arrange for payment of dismissed employees

-Liaison with employees about HR matters relating to the organisation operation and code of good practice

-Provide employees with information about benefits policies: Medical aid and Provident Fund

- Liaise with medical aid and pension fund administrators to provide an efficient and effective service to both the associates and the employer

Name of Employer

Melco Conveyor Equipment

Position held

HR Admin/Time and Attendance

Reason for Leaving



09 Sept 2013 to 30 June 2015

Duties and responsibilities:


-Register and de-register personnel on the biometric system to manage access control to the Plant.

-Issue access cards

-Compile and distribute overtime and short time report to Management

-Provide information to and liaise with the Payroll administrator to ensure staff are paid correctly and on time.

-Accurate and timeous time and attendance flow to Payroll

-Data managed and processed on timekeeping system

-Escalate issues of concern to the HR Manager or appropriate senior manager

2.HR duties

-Distribution of notices / memo’s Administration

-Prepare, as required, management reports on employee-related data to assist with the management and development of staff.

-Provide general administration support to the HR department as required including filing, telephone answering, scanning, photocopying and e-mails.

-Acting as translator in enquiries

-Queries resolved ensuring employee satisfaction

-All employee queries responded to timeously and satisfactorily

-Ensuring that Staff Requisition is completed and signed before new employees are employed.

-Confirming temporary labour required per shift

-Verify that a justifiable reason exists for the employment of temporary labour as per S198 of the LRA

-Issue a Limited Duration Contract (LDC) per temporary employee utilized

-Administer appointment and termination processes including all documentation and on-boarding processes

- Administrate any changes to terms and conditions of employment by completing the appropriate documentation, gaining approval and updating the VIP Sage payroll system accordingly.


-Ensuring that Staff Requisition is completed and signed before new employees are employed.

-Confirming temporary labour required per shift

-Verify that a justifiable reason exists for the employment of temporary labour as per S198 of the LRA

-Issue a Limited Duration Contract (LDC) per temporary employee utilized

-Administer appointment and termination processes including all documentation and on-boarding processes

-Administrate any changes to terms and conditions of employment by completing the appropriate documentation, gaining approval and updating the VIP Sage payroll system


-Induction files for new employees prepared

-Induction carried out for new and/or contract employees

-Employee liaison

Current position

Training Administrator

Name of Employer

Aberdare Cables

Reason for Leaving

Contract position


October 2012 to August 2013

Duties and responsibilities:

1.Handling Full training Administration function

2.Dealing with the SETA (Apprentice registration, training and trade test application; SETA reports)

3.Keeping training record

4.Administer bursary and study assistance

5.Updating BBEEE input report

6.Administering Performance Management

7.Attend to Employee Probation Report

Current position

HR Assistant/Officer

Name of Employer

Parker Hannifin Africa

Reason for Leaving

Contract Expired


September 2011 till August 2012

Job function/purpose:

Responsible for providing HR administration support service to HR department. Also providing assistance in the recruitment and hiring process, i.e. full employee life cycle from recruitment, induction to exit. Also involved in the day-to-day running of the HR Office.


1.HR Administration

-Provide clerical and administrative support to human resources

-Compare and distribute routine written correspondence from Human resources

-Collect, sort, distribute incoming correspondence, including resumes

-Organise and maintain electronic and paper files

-Maintain administrative forms and manuals

-Process employee engagements and terminations as required

-Prepare and maintain related benefits records and reports

-Process vendor reports and invoices

-Administer paid time off, short term disability and leave absence programs

-Developing reports for HR Manager on staff sick leave, absences, holiday leave

-Interpreting and clarifying the company’s HR policies and Practices

-Maintenance of HR records and systems

-Keeping track of any employee anniversaries and awards as they due

-Handled employees time off requests and grievances Conduct appropriate audit to ensure data integrity

-Prepare and maintain standard and ad hoc reports and queries

-Updated and maintained staff bulletin boards

-Filed electrical and hard copy documents

-Monitored HR department general expenditure

-Administering Performance Management

-Minute taking

-Handling Medical aid queries, new joiners and terminations

-Handling WCA claims and submission General HR Administration

-Employment Equity Report

-HR Policy and Procedure developments

-Counselling and advising employees on attendance and development matters

-Receiving resignations

-Conduction Exit interviews


-Collate and Processing payroll information in accurate and timely manner

-Process payroll and maintain payroll information as required

-Prepare and maintain related payroll records and reports

-Document workflow & work procedures

-Reconciliation of Medical Aid deductions

-Processing and Expediting Third Party Payments

-Compile and submit Employment Equity Reports

-Conduct appropriate audit to ensure data integrity

-MIBFA online submissions

-Provident/Pension Fund joiners and terminations, claims and withdrawals

-Administering Leave and Monitoring Absenteeism per department

-Update Letter of Good Standing


-Developing procedures, policies and standards for recruitment

-Ensuring that the department complies with all recruitment policies, Laws and Regulations

-Drafting Job Profiles

-Writing a professional job advert

-Acting as a first point of contact for anyone enquiring of the vacancy

-Dealing and Liaison with recruitment agencies

-Liaison with candidates, employers and related third parties

-Short-listing applicants

-Scheduling and conducting interviews

-Carrying out background and reference checks on prospective employees

-Writing up contracts, including terms and conditions

-Handling all confidential information in a professional manner

-Putting together new employees starter pack

-Induction and orientation of new employees

-Maintaining all HR paperwork to ensure compliance with relevant legislation

-Setting-up, monitoring and then tracking employee probation period and reports

4.Industrial Relations

-Act as HR representative in Grievance and Disciplinary enquiries

-Ensure that the procedure is followed by all parties.

-Conducting training on Company’s Disciplinary and Grievance Procedure

-Prepare documentation for CCMA and Bargaining council

-Attending to Mediation cases

-Attending to employee grievance

Name of Employer

Fibrepipe SA (formerly known as Amitech SA)

Position held

Technical Training Officer

Reason for Leaving

Growth – to pursue career in HR general


04 November 2007 to 31 August 2011

Duties and responsibilities:


-Recruitment and selection for production staff with Production Superintendents

-Drafting Job Profiles and writing a professional job advert

-Ensuring that the department complies with all recruitment policies, Laws and Regulations

-Arranged pre-employment medical examination

-Resolving typical and common hiring problems

-Drafting employment Offers/Contracts

-Assist new candidate in settling in new position

-Identifying training needs for new employee and communicating to the line manager

-Creating employee on the Payroll system

2.Training and Development

-Administer Performance Management

-Liaise with Line Management on continuous basis to determine performance gaps from performance evaluations

-Filed electrical and hard copy documents

-Designing, development and updating internal training programs

-Training administration

-Generate monthly progress reports

-Expedite payments of external training providers

-Liaison with MerSETA with regards to reporting (Workplace Skills Plan and Annual Training Report)

-Applying for SETA Grants

-Introducing Learnership Program related to the industry

-Advise employees on career path and job requirements

-Liaise training requirements with department managers

-Presenting internal Training Programmes

-Liaison with accredited training providers

-Report on Skills development and training progress on monthly basis

3.Employment Equity

-Chairing Employment Equity Meetings

-Compiling Employment Equity Report (EEA2 and EEA4) and reporting online


-Support project manager with preparation of documents, and follow-up on timelines and deliverables

-Attend to project meetings and prepare meeting minutes and action items

-Participate on cross functional teams


Zimco Group(Aluminium and Plastics Divisions)


Manufacturing and production

Position held

Training Officer

Reason/s for seeking alternative employment



April 2000 to July 2007

Duties and responsibilities

A.HR Administration

1.Compiling Skills Matrix and communicate it to line Managers

2.Act as HR representative in Disciplinary enquiry

3.Capture HR and Training activities on VIP HR Screen

4.Liaise with Management on continuous basis to determine performance gaps


1.Conducting Internal Training

2.Training Administration

3.Report on Skills development and training progress

4.Serves as SETA’s contact person (Apprentices training and Trade Tests)

5.Compiling the merSETA Training reports and Workplace Skills Plan

6.Liaison with SETA (MERSETA) with regards to registering indentured apprentices

C.HR Administration

1.Handling medical aid queries and claim queries

2.Assist members in registration and deletion of dependants on Medical aid

3.Assist HR Manager with coordinating Provident Fund presentations

4.Member of Employment Equity and Skills Development Committee

5.Assist HR Manager with compilation of the Employment Equity Reports

6.Assist HR Manager with drafting of Employment Contracts

7.Collating documents for CCMA and Bargaining Council


1. Name

Mr. Louis Zwane

Training Manager (Aberdare Cables)

Mobile No.


2. Name

Mr. Gert Loots

Group Training Manager (Aberdare Cables)

Mobile No.


3. Name

Mr. Daniel Magagula

HR Manager (Dutton Plastics Engineering)

Mobile No.


2. Name

Mr. Joshua Ngcobo

HR Manager(Zimco Aluminium)

Tel No.

(011-***-****/ 083-***-****

3. Name

Mr. Arthur Swart

Loss Control Manager (Zimco Aluminium)

Tel No.


4. Name

Mrs Christelle Esterhyse

HR Manager (Melco Conveyor Equipment)

Mobile No.


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