Administrative Assistant / Receptionist

JANET SLAWIK

Unit B, ***** – * Street SW, Calgary, AB T2W 1Z5

************@*****.***

https://www.linkedin.com/in/janet-slawik-4ba144112

Cell: 403-***-****

SUMMARY OF QUALIFICATIONS

Assistant well-known for being hands-on and having boundless energy to fulfill various tasks. Detailed, quick-paced and a team player. Pursuing a new role where hard work and dedication will be highly valued

Strong administrative background with extensive experience in oil and gas, legal and actuarial firms

Highly organized and proactive in the creation, maintenance and streamlining of the efficient flow of information, documents and correspondence

Intuitive in recognizing priorities and possess the foresight to anticipate follow-up requirements to successfully and efficiently complete the task at hand

Flexible and possess the ability to adapt quickly to new environments and enjoy the challenge of learning new software and office practices

PROFESSIONAL EXPERIENCE

Randstad 2019 –

Administrative Assistant/Receptionist

Office of the Provost University of Calgary

Executive Receptionist

Answering phones

Directing Guests

Visitor log in / out

Maintenance of front desk & area

Boardroom clean up and set up

AIM Law Group 2017 to 2018

Assistant

Greeted guests in a pleasant and friendly manner

Responded to client questions and requests in a prompt and efficient manner and resolving all requests while prioritizing client satisfaction

Distributed incoming mail throughout the office

Prepare monthly Annual Returns requiring cover letters, resolutions and update Annual Return spreadsheets

Create invoices in PCLaw, format, scan and forward to client

Prepare retainer letters and forward to new clients

Maintain electronic filing system in opening of new files and matters

Other duties include supporting lawyer and legal assistants as required, scanning Minute Books, scan files for off-site storage, attend weekly team meetings and update meeting notes

Diversified Staffing 2016 to 2017

Administrative Assistant

Pason Systems Corporation

Assisted paralegal in reformatting and revising agreements

Main role was to input new files, create new folders, scan executed agreements and correspondence into Sharepoint

Proactive in reorganizing file cabinets and compare to Sharepoint files.

Cuming& Gillespie

Scan emails and legal documents using ScanSnap and enter documentation into client directories through Primafact

Provided receptionist coverage as required

TransCanada 2011 – 2015

Associate (Legal/Senior Administrative Assistant)

Worked directly with four lawyers in the preparation of legal documents - correspondence, agreements, reports, memorandums and presentations

Responsible for reformatting and revising documents, determining authorized signatories and forward to lawyers and clients for execution

Entered details such as time entry and expense reports

Maintained electronic filing system in opening and closing of files for off-site storage

Organized precedents on SharePoint and other internal software as required

Coordinated appointments and meetings involving air flights, hotel and vehicle bookings, book meeting rooms internally and externally, preparing agendas, prepare and distribute documents and binders

Highly regarded as the "go to" person for Word training and troubleshooting within the legal department

General office duties were to maintain Outlook calendars, organize conference calls, ordering office supplies, catering and other duties as required

Attend team meetings and training seminars

Heenan Blaikie LLP 2002 – 2011

Legal/Senior Administrative Assistant

Worked directly with lawyers in the Energy/Oil & Gas practice in formatting and editing of legal documentation which included various agreements, correspondence, presentations and create Closing Books

Generate invoices and enter data for time sheets and expense reports

Organize appointments and meetings, travel arrangements, distribute documents and closing binders for meetings

Organize seminars and conferences including booking rooms, refreshments/catering and coordinating with IT

Update and maintain filing system including preparation of files for off-site storage

Other general office duties and receptionist relief as required and assist legal assistants

EDUCATION

Columbia College -Diploma, Administrative Assistant

Career College - Diploma, Legal Assistant

Hollingshead-Westervelt College – Diploma, Executive Assistant

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