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Administrative Assistant Manager

Location:
Los Angeles, California, United States
Salary:
50,000
Posted:
October 23, 2018

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Resume:

Andy Juarez Page * Resume

ANDY JUAREZ

**** ****** ****** *****: 323-***-****

Huntington Park, CA 90255 Email Address: ac7g64@r.postjobfree.com OBJECTIVE

Seeking a full-time position as a professional administrative assistant. In which, my 15 years of professional experience, training, and my bachelor’s degree in business administration may be fully applied. Therefore, I am seeking employment affording opportunities for professional challenges with upward mobility. Employment History

Los Angeles County Department of Public Health

Secretary II 08/16 – Present

Manage time keeping functions:

o Timesheet Corrections

o Proxy timesheets

o Monitoring timesheet submittals and approvals

o Requesting change in Pay Locations

Processing travel request:

o Acquiring travel information

o Creating and submitting travel request documents for approval o Booking travel arrangements through Concur Solutions o Creating and submitting Expense Claims upon traveler’s return o Monitoring timely reimbursement of traveler’s expenses

Coordinating, scheduling, and managing calendars for various directors: o Scheduling meetings and managing calendars through the usage of Microsoft Outlook o Creating Doodle Polls to gauge availability of participants in meetings o Creating, editing, and dispersing calendar invites to various participants in meetings through Microsoft Outlook

o Sharing availability of directors through Microsoft Outlook

Maintaining internal logs:

o Incoming Employee Log

o Livescan Log

o Parking Access Cards and Parking Validations Log o Employee Travel Log

o Internal Correspondence Log

o Monthly Internal Division Rosters

o Seating Charts

Scheduling live scans for incoming candidates, processing incoming employees' files and documents: o Contacting candidates to get gauge interest in vacancy o Coordinating with Human Resources Department to schedule livescan Andy Juarez Page 2 Resume

o Creating and sending livescan confirmation through Microsoft Outlook o Conducting incoming employee’s orientation

o Acquiring needed signatures from employee’s supervisor o Organizing and filing completed employee’s file

Overseeing creation and completion of employee performance evaluations: o Creating and dispersing reminders to supervisors about pending performance evaluations o Assisting in creation of annual and probationary performance evaluations o Organizing, reviewing, and submitting completed performance evaluations

Placing Online Requisition requests:

o Acquiring vendor quotes

o Constructing sole source correspondence.

o Submitting Online Requisitions

o Tracking orders through the Online Requisition System

Collecting and analyzing data to minimize overspending by department on: o Volunteer(s) usage

o Office supplies usage

o Parking validation usage

o County issued cellphone usage

Ergonomic Coordinator:

o Requesting ergonomic evaluation for employee

o Conducting ergonomic evaluation

o Adjusting office equipment to ergonomic guidelines o Suggesting and ordering Ergonomic Equipment

o Adjusting ergonomic equipment to employee’s specifications Los Angeles County Office of the Assessor

Intermediate Clerk

05/08 – 08/16

Oversaw document reproduction desk:

o Assisted taxpayers in locating requested information (ownership title, plot map, or building descriptions) o Creating reproduction request for located information o Charging and collecting payment for reproduction of information o Checking quality of final reproduction

o Delivering documents to clients through postal service or scheduled pick up

Assist taxpayers (walk-in or via telephone) with inquiries regarding: o Aid in understanding property tax bills and responsibilities o Assist in understanding various property tax relief programs available through the state of California o Provide proper applications and information to apply for various tax relief programs o Receiving and reviewing information to ensure efficient processing of applications o Aid in locating information through the Assessor’s bluebook or information system o Guiding taxpayers towards the proper agency or individual to help in their situation Andy Juarez Page 3 Resume

ADDITIONAL LANGUAGE

Fluent Spanish speaker, reader, and writer.

ADDITIONAL QUALIFICATIONS & SKILLS

Proficient in Microsoft Word, Excel, Access, PowerPoint, and Visio (versions 97 to 2010).

Creative, resourceful and flexible.

Able to adapt to changing priorities, while maintaining a positive attitude and strong work ethic.

High level of organizational & analytical skills with the ability to work proficiently in high stress situations to succeed in achieving goals independently, as a leader, and as a team member.

Proficient Concur Solutions user.

EDUCATION

California State University - Los Angeles, CA. 2015 – 2018 Business Administration with emphasis in marketing management and minor in economics. GPA: 3.5 Community College – Glendale CA. 2010-2014

Associates Degree in Business Administration. GPA: 3.9 REFERENCES

Dr. Tony Kuo, M.D., MPHS; Division Chief

ac7g64@r.postjobfree.com

213-***-****

Deyanira Abasta; Administrative Services Manager I (Current Supervisor) ac7g64@r.postjobfree.com

213-***-****

Rachel Tyree; Director of Communications and Community Relations ac7g64@r.postjobfree.com

213-***-****

Andrea Welsing; Director of Injury Violence and Prevention Program ac7g64@r.postjobfree.com

213-***-****

Dr. Jose Garcia, ED. D., MPA; Director of Contracts and Grants ac7g64@r.postjobfree.com

213-***-****



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