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Administrative Assistant Manager

Los Angeles, CA
October 23, 2018

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Andy Juarez Page * Resume


**** ****** ****** *****: 323-***-****

Huntington Park, CA 90255 Email Address: OBJECTIVE

Seeking a full-time position as a professional administrative assistant. In which, my 15 years of professional experience, training, and my bachelor’s degree in business administration may be fully applied. Therefore, I am seeking employment affording opportunities for professional challenges with upward mobility. Employment History

Los Angeles County Department of Public Health

Secretary II 08/16 – Present

Manage time keeping functions:

o Timesheet Corrections

o Proxy timesheets

o Monitoring timesheet submittals and approvals

o Requesting change in Pay Locations

Processing travel request:

o Acquiring travel information

o Creating and submitting travel request documents for approval o Booking travel arrangements through Concur Solutions o Creating and submitting Expense Claims upon traveler’s return o Monitoring timely reimbursement of traveler’s expenses

Coordinating, scheduling, and managing calendars for various directors: o Scheduling meetings and managing calendars through the usage of Microsoft Outlook o Creating Doodle Polls to gauge availability of participants in meetings o Creating, editing, and dispersing calendar invites to various participants in meetings through Microsoft Outlook

o Sharing availability of directors through Microsoft Outlook

Maintaining internal logs:

o Incoming Employee Log

o Livescan Log

o Parking Access Cards and Parking Validations Log o Employee Travel Log

o Internal Correspondence Log

o Monthly Internal Division Rosters

o Seating Charts

Scheduling live scans for incoming candidates, processing incoming employees' files and documents: o Contacting candidates to get gauge interest in vacancy o Coordinating with Human Resources Department to schedule livescan Andy Juarez Page 2 Resume

o Creating and sending livescan confirmation through Microsoft Outlook o Conducting incoming employee’s orientation

o Acquiring needed signatures from employee’s supervisor o Organizing and filing completed employee’s file

Overseeing creation and completion of employee performance evaluations: o Creating and dispersing reminders to supervisors about pending performance evaluations o Assisting in creation of annual and probationary performance evaluations o Organizing, reviewing, and submitting completed performance evaluations

Placing Online Requisition requests:

o Acquiring vendor quotes

o Constructing sole source correspondence.

o Submitting Online Requisitions

o Tracking orders through the Online Requisition System

Collecting and analyzing data to minimize overspending by department on: o Volunteer(s) usage

o Office supplies usage

o Parking validation usage

o County issued cellphone usage

Ergonomic Coordinator:

o Requesting ergonomic evaluation for employee

o Conducting ergonomic evaluation

o Adjusting office equipment to ergonomic guidelines o Suggesting and ordering Ergonomic Equipment

o Adjusting ergonomic equipment to employee’s specifications Los Angeles County Office of the Assessor

Intermediate Clerk

05/08 – 08/16

Oversaw document reproduction desk:

o Assisted taxpayers in locating requested information (ownership title, plot map, or building descriptions) o Creating reproduction request for located information o Charging and collecting payment for reproduction of information o Checking quality of final reproduction

o Delivering documents to clients through postal service or scheduled pick up

Assist taxpayers (walk-in or via telephone) with inquiries regarding: o Aid in understanding property tax bills and responsibilities o Assist in understanding various property tax relief programs available through the state of California o Provide proper applications and information to apply for various tax relief programs o Receiving and reviewing information to ensure efficient processing of applications o Aid in locating information through the Assessor’s bluebook or information system o Guiding taxpayers towards the proper agency or individual to help in their situation Andy Juarez Page 3 Resume


Fluent Spanish speaker, reader, and writer.


Proficient in Microsoft Word, Excel, Access, PowerPoint, and Visio (versions 97 to 2010).

Creative, resourceful and flexible.

Able to adapt to changing priorities, while maintaining a positive attitude and strong work ethic.

High level of organizational & analytical skills with the ability to work proficiently in high stress situations to succeed in achieving goals independently, as a leader, and as a team member.

Proficient Concur Solutions user.


California State University - Los Angeles, CA. 2015 – 2018 Business Administration with emphasis in marketing management and minor in economics. GPA: 3.5 Community College – Glendale CA. 2010-2014

Associates Degree in Business Administration. GPA: 3.9 REFERENCES

Dr. Tony Kuo, M.D., MPHS; Division Chief


Deyanira Abasta; Administrative Services Manager I (Current Supervisor)


Rachel Tyree; Director of Communications and Community Relations


Andrea Welsing; Director of Injury Violence and Prevention Program


Dr. Jose Garcia, ED. D., MPA; Director of Contracts and Grants


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