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Senior Executive Assistant

Oceanside, California, United States
January 14, 2018

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PHONE 949-***-****


Highly organized, detail-oriented Senior Executive Assistant with over 15 years of experience providing thorough and skillful administrative support to C-level Executives. Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals. Independent and self-motivated with profound ability to work under stress in a face paced result oriented environment. Able to grow positive relationships with clients and colleagues at all organizational levels.


Stone Brewing January 2017 - December 2017

Senior Executive Assistant Escondido, CA

Manage the office of the President/Co-founder and anticipate all needs of the Executive as well as support for other C-level executives as needed. Interim support for Vice President of Marketing and his team.

Manage complex calendar(s) and arrange meetings that include multiple time zones and video conferencing technology.

Organizes group meetings and events, both on site and off site. Is responsible for setting up the meetings and coordinating all aspects of the meeting/events.

Delivers outstanding high volume international and domestic travel support under dynamic project scheduling conditions, cutting costs, providing effective communication and supporting duty of care.

Develop and/or facilitate meeting agendas for regular department staff meetings, including coordination of presentation materials and guest attendees.

Effectively prepare and review expense reports to ensure department monthly financials are accurate.

Handles highly confidential information and documents with discretion and confidentiality.

Initiate and manage projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress and problem solving. Physical Rehabilitation Network March 2014 - December2016 Executive Assistant Carlsbad, CA

Provided administrative assistance to the CEO, CFO, COO and other executive staff as needed.

Managed multiple calendars, travel arrangements, onsite/offsite meeting coordination, expense reports and preparation of executive level presentations.

Interacted with Board of Directors, including management communications, meeting planning and facilitation, and preparation of Board materials.

Obtained, assembled, and analyzed information and data from a wide variety of sources in order to prepare reports, agendas and correspondence. Ensures accuracy of outgoing material.

Recognized and effectively handled highly confidential, propriety information on a routine basis.

Effectively interfaced with employees from other departments; senior executives inside and outside the company. Liaison between corporate office and over 100 physical therapy clinics throughout the US. The Camden Group September 2008 – May 2013

Administrative Assistant El Segundo, CA

Provided administrative support to nine executives including Senior VP’s, VP’s, and Managers.

Assisted in preparing, formatting, editing, and proofreading letters, RFP’s, reports, presentations, and spreadsheets.

Scheduled meetings, planned events, coordinated travel, and maintained complex calendars.

Managed conference rooms including set up and shut down of video, audio, and web conferencing.

Prepared and maintained highly confidential records and files. Composed daily agendas and correspondence.

Negotiated terms and pricing agreements with vendors, caterers, and other providers. Responsible for ordering and maintaining office supplies, office machines and services for all five offices across the US. MANDY C. SMITH

PHONE 949-***-****

Watson Wyatt Worldwide December 2006 – September 2008 Executive Administrative Assistant Irvine, CA

Assisted up to eight executives with daily administrative duties.

Prepared, formatted, edited, and proofread letters, proposals, presentations, and spreadsheets.

Restructured the system of proofreading reports and correspondence.

Maintained calendars, scheduled meetings, and coordinated travel.

Updated client databases, prepared expense reports, and timesheets.

Provided general administrative support, including answering phones, filing, faxing, and document production.

Contributed to effective teamwork and completed special projects as needed. Innovative Financial Services March 2006 – October 2006 Loan Processor Anaheim Hills, CA

First Western Funding, LLC February 2004-February 2006 Senior Loan Funder Santa Ana, CA September 2002- January 2004

Executive Assistant Irvine, CA

Assisted Vice President and several other C-level executives at a fast-paced Mortgage Company.

Created correspondence, expense reports, screened calls, filing, faxing, mail processing, and general administrative duties.

Scheduled and organized business trips, managed time and schedule, planned and coordinated personal and business events.

Managed candidate and new hire on-boarding including program and cognitive evaluations, preparation and administration of paperwork package.


San Diego State University 1993-1996

Training Courses Completed:

SkillPath: “Managing Multiple Projects, Objectives and Deadlines” Fred Pryor: “The Exceptional Assistant” and “The Conference for Administrative Assistants” Stephen R. Covey: “The 7 Habits of Highly Successful People” Advanced Session of Emergenetics & Problem Solving Executive Leadership Support Forum – 2017 San Diego CERTIFICATION & SKILLS

Notary Public, State of California

High level of Proficiency in Microsoft Office, Word, Excel, PowerPoint, Access, Publisher, Outlook, Adobe Illustrator, QuickBooks, SharePoint, Concur, WebEx

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