Resume

Sign in

HR and Amin Assistant

Location:
Kuwait
Posted:
January 07, 2018

Contact this candidate

MARY ANN B. OCENAR

Farwaniya Kuwait

Contact No.+695-****-****

Email Add: ac3xxk@r.postjobfree.com

OBJECTIVE:

To work in a challenging work environment for a progressive organization that can benefit from my strong administrative skills.

PROFESSIONAL EXPERIENCE:

AL HOUDA HOTELS & TOURISM CO. (KSSC) Nov. 2016 – Present

HR SECRETARY

Responsible for assisting human resources manager (schedule meetings, daily emails monitoring, report papers needed and documents for signatures under him).

Responsible for greeting guests and instructing them in general terms about the job application process.

Answer general questions about the company or organization.

Responsible for working with an HR manager to set up appointments between company managers and job applicants. In some cases, this may involve arranging for transportation and lodging for job applicants.

Take copious notes of meetings and then draft reports that include information from the discussions. Edit and proofread documents that include human resources-related information.

Creates job descriptions and posts them on email or in other places where they will be noticed.

Responsible for working with the HR manager in seeing that all new employees receive an orientation

Works as a liaison between employees and an HR manager

Helping employees find general answers to their questions. This includes helping employees understand company policies and practices. When an employee has specific questions that relate to his personal affairs, the HR secretary should direct them to the HR manager.

Assisting colleague if there is any excess work need for assistance.

Request monthly stationery and water supply.

Filing important and confidential files of HR Manager

Responsible for taking minutes and follow up on the updates for the required action.

Answers calls on behalf of HR Manager during his out of office, leave or BT and do the necessary action as instructed.

Arrange schedule of appointment with the candidates or guest to the HR Manager

Process Job Order for Visa and other required documents

SUNRIDER PHILIPPINES INC. March 2015 – Nov. 2016

HR & ADMIN /EXECUTIVE ASST.

Arranges appointments, meetings, visas and travel plans for the immediate supervisors and guests Submit weekly and monthly reports and ensure data is accurate

Performs timekeeping; work schedule and overtime

Check daily attendance of all personnel and prepares and endorse tardiness report to the Country Manger for issuance of memo

Post leaves credits availment to individual records of employee.

Prepare government reports i.e. SSS, Phil health, HDMF and BIR

Ensure a smooth transition and movement of employees from on boarding until separation

Create Job Advertisement for Job Posting

In charge in the Recruitment and interview process

Schedules examinations by coordinating appointments

Conducts Benefits Enrollment for new Employees

Provide employees assistance on the day-to-day inquiries. Inter-department coordination

Assist in the execution of the disciplinary action processes

Conducts salary analysis and salary surveys

Handling of DOLE requirements and inspection

Assist with preparation of annual budget plan

Assists with the preparation of the performance review forms

Responsible for proper documentation of personnel records of the company and to ensure compliance with local labor and government requirements

Helps plan and organize company Activities like Company Outing& Christmas Party

Develop and maintain certain key account areas management assistance- Mobile phone account, printing and stationery providers and office requirements as needed

Processes monthly billings from suppliers and providers

Reviews billing for accuracy

Resolves discrepancies with suppliers and providers

Handle Pettycash replenishment

FLSMIDTH INC. June 2012 – December 2014

HR ASSOCIATE

Responsible in Recruitment, job ads creation and posting, timekeeping, payroll, and Conduct orientation for new employees.

Maintaining employee files and HR filing system

Provides payroll information by collecting time and attendance records and payroll computation

Monitoring of the expiration of business permit, Lease contract, fire Insurance, Group Insurance and Medical Insurance.

Prepare government reports i.e. SSS, Phil health, HDMF and BIR

Arranges appointments, meetings, visas and travel plans for the immediate supervisors and guests

Helps plan and organize company functions and outings; Assist company visitors/client; Answer telephone calls and transfer to respective person and or department.

In-charge in inventory and purchasing of fixed assets and office supplies

Responsible in Monthly Expense Report, Reconciliation, Cash Disbursement, Journal Entry and Check Voucher Preparation

Encashment of Petty Cash and dollar Out

MATCHMATE MANPOWER March 2008 – May 2012

HR/ADMIN. ASST. (Manpower & Transportation Section)

Responsible in Recruitment, timekeeping and payroll, Employee Benefits and HR Admin Functions.

Schedule applicants for interview, exam and requirements, do resume analysis and interview applicants for targeting selection, making ads update on manpower reports, memos and 201 file management.

Orient new employees regarding their contracts and the organization, administer and interpret psychological exams.

Responsible for the monthly payroll computation, 13th month computation, Last Pay and all mandatory benefit for preparation of check Vouchers and remittance to government agencies.

Monitoring of the expiration of Business Permit, Lease contract, fire Insurance and Company Car Registration

E Link uploading of all remittances like SSS,PHIC, HDMF and Loans

Responsible for billing preparation & Follow up Clients for the payment.

Bank Account Monitoring; Check Voucher Preparation.

Supervise the function of Admin, Company Driver, Messenger and Utility

Provides Toll Fee, PAS, Trip Ticket, and Schedule of Tripping.

Replenishment of Petty cash

AMA COMPUTER UNIVERSITY September 2006-March 2008

GENERAL CLERK/SECRETARY (Admission Office and School Directors Office)

Assists all students Freshmen and Transferees regarding their queries and concerns in enrollment procedure

Giving student no. of the students who enrolled in our university before giving them their scheduled.

Accept telephone Calls regarding tuition fees and procedures in admission

Coordinate with principals and guidance to the different schools private and public regarding career orientation and on site examination

Scheduling of meetings and appointments of my boss

Encoding of data results in on site examination and career orientation

Report daily enrollment through system for the head office

BANCO DE ORO January 2006 – June 2006

ADMIN ASSISTANT (Consumer Department)

Transmitting documents through clients and branches, filing, handling phone calls and encoding all new application form coming into different BDO Branches

To check completeness of info/data written in the submitted accident secure application forms

Verify all incoming policies given by the Generali

To help prepare transmittal of processed RD (Request for Documentation)

To be submitted to insurance provider

SM SUPERMARKET July 2005 – December 2005

Cashier

SM DEPARTMENT STORE

Checker 2002-2003

EDUCATION:

BACHELOR OF SCIENCE IN INDUSTRIAL PSYCHOLOGY

SCHOOL : Eulogio “Amang” Rodriguez Institute of Science and Technology (EARIST) Manila

DATE : 2001 - 2005

SKILLS:

Knowledgeable in all facets in Human Resources Department

Office Administration with proven ability in management work demonstrating flexibility and ability to adapt as required in an organization, with a unique combination of business experience and exceptional customer skills;

Extensive experience in administration management, human resources management, education management, inventory management, purchasing, and marketing;

Broad experience in accounting work such as payroll preparation, benefit payments, tax remittances, receivables, disbursements, billing and collection;

Computer Literate

High sense of integrity and responsibility.

Ability to prioritized and organized work.

SEMINARS/TRAINING ATTENDED

COMPANY NAME : ARIVA ACADEMY

LOCATION : Makati City

TYPE OF TRAINING : The Essentials of HR and Labor law

INCLUSIVE DATE/S : July 24, 2014

COMPANY NAME : TEKGURU TRAINING DEVELOPMENT

LOCATION : Shaw Blvd. Pasig City

TYPE OF TRAINING : Microsoft Excel 2007 Customized

INCLUSIVE DATE/S : February 9, 2013

PERSONAL DATA

Civil Status : Married

Age : 34 yrs. Old

CHARACTER REFERENCES

Name : Ma. Salia Duldulao Name : Susan Reyes

Position : HR/Accounting Manager Position : HR & Training Officer

Company : FLsmidth Krebs Company : DPWH

Address : Pasig City Address : Bulacan

Name : Nenita Daverao

Position : PA to CEO

Company : Al Houda Hotels & Tourism Co.

Address : Farwaniya

I hereby certify the above information is true and correct to the best of my knowledge and belief.

MARY ANN B. OCENAR

Applicant



Contact this candidate