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Accounts Payable Data Entry

Manassas, Virginia, United States
January 30, 2018

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Pamela Moore * 571-***-**** *


●Extensive experience conversing with internal employees and external agencies and properly recording documentation; Strong knowledge and understanding of regulations including DCAA, GAAP, SOX and FAR audits

●Payroll, general ledgers/journal entries, accounts payable and account receivable full cycle processing; data entry, assisting with proposal and rates, internal and external audits, contract administration, state and federal taxes multi states, credit and collections

●Excellent customer relations; Ability to conduct vendor negotiations


MS Office (Word, Excel, PowerPoint), Deltek (Cost Point 6 & 7and GCS Premier), Microsoft Dynamics GP(Great Plains) Microsoft Dynamics SL(Solomon) and (NAV), QuickBooks Pro, ADP, Solomon, Ceridian, Peachtree, Impromptu/Cognos, Access, Visio, WAWF, IPP, DFAS,VIS, GovPay, Jamis, SAP, Iron Mountain, Tungsten, Pay Merchant credit card


Microtech LLC 2/16 - 11/16

Accounts Receivable Manager

●Ensured invoice were accurate and submitted to the correct government and commercial agencies in a timely manner, in the correct format, and with the required detail. Utilized various government agency portals such as WAWF, Tungsten, VIS, IPP and GSA.

●Email portal submissions invoices to the State Department, FBI, General Dynamics, Booz Allen, FAA, EPA, etc.

●Create, maintain and update all contract files to include proper documents for subcontract modifications, amendments and extensions.

●Interface with internal departments and external customers and agencies.

●Accounting system entry and reporting in Microsoft Dynamics NAV.

●Process credit card payments using merchant account.

●Develop and maintain effective customer relations, especially with customer and vendor counterparts.

●Process and post credit card receipts to submit to customers via email.

●Monitor payments, print daily cash receipts and payments received reports.

●Prepare monthly AR aging reports and apply comments to explain invoices that are over 90 days.

●Maintain and update product, services and credit card invoicing logs.

●Research and resubmit invoices after identifying discrepancies to proper government and commercial agencies.

Moore's Accounting Services 3/97 - 04/17

Self-employed contractor

●Temporary and long-term assignments performing numerous administrative and accounting services for organizations and government contract assignments.

●Specialties include: billing and invoicing, credit and collections, A/P, A/R, human resources, loan processing, research, payroll, data entry, 1099 and W2 processing, conversions, cost and project billing analysis.



Accounts Payable/Receivable Administrator

● Full cycle accounts payable

●Billing A/R

●Maintain and setup new employees in master file along with subcontractors.

●Enter weekly time sheets, bank reconciliations and payment vouchers for shipped materials.

●Prepare W2 and 1099

●Assisted with bank and in house audits

●Journal entries

●Payroll multistate

●Costpoint 6&7

Aecom (formally URS) - SNI Company

Sr. Account Payable Specialist

●Reviewed and entered high volume of invoices (match 2 and 3 utilizing Costpoint 7).

●Completed the weekly check run.

●Prepared weekly time sheets, bank reconciliations and payment vouchers for shipped materials.

Tista Science & Technology

Staff Accountant

●Applied and Cash Receipts applying and post payments received by check, wire transfer and lock box to correct account.

●Prepare monthly financial reports for management review along with maintaining spreadsheet aging report for all delinquent accounts 90 days or less.

●Coordinate the collections of all 90 days past due accounts along with resubmitting any invoices via email, fax, mail and or electronic to customer to reduce aging. Respond to billing inquires within a timely matter.

●Maintained back log.

●Invoiced and submitted invoices to clients utilizing WAWF, IPP, Tungsten and various government contract portals

●GCS Primer and Costpoint 6

Old Dominion Custom Homebuilders

Sr. Accountant/QuickBooks Administrator

●Prepared financial statements by gathering and analyzing the necessary information.

●Consolidated and reconciled accounts. Verified accounting information, prepared financial reports using excel with pivot tables and delivered them on time.

●Manage on time account payable function for the organization by getting appropriate approval as per limit of authority.

●QuickBooks Expert


A/P Lead Administrator

●Completed full cycle accounts payable.

●Processed and reviewed expense reports to insure per Diems were in compliance; fulfilled check requests.

●Costpoint 6 & 7 & T&E

Coalition for the Homeless - Brittenford Systems

Account Payable/Accounts Receivable Invoicing/Billing

●Issued advance per diem and expense report checks for employee reimbursement travel. Running edits reports.

●Maintained and setup of new vendors and contractors in payables module.

●Posted to general ledger; completed monthly closings and reconciliation of vendors accounts; entered accruals.

●Reviewed accounts payable, receivable and journal vouchers.

●Prepared weekly time sheets, bank reconciliations and payment vouchers for shipped materials.

Ferguson Home Maintenance

Sr. Accountant

●Processed daily invoices, estimates and proposals in QuickBooks Pros.

●Processed 1099 and W-2 information.

●Entered cash receipt and made weekly bank deposits.

●Completed full-cycle Accounts Payable/Receivables

●Closeout procedures.

●Full charge Payroll multi-states

●Work orders, PO and scheduling subcontractors projects


Account Manager

●Processed and managed accounts payable and accounts receivable functions for the organization by getting appropriate approval per limit of authority.

●Verified documents for approval and researched transactions to facilitate resolutions.

●Maintained A/P vendor files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

●Prepared invoices for CEO approval to be submitted to customers.

●Processed travel arrangements.

●Set up new vendors and employees and maintained files.

●Completed administrative duties such as ordering supplies, updating policies and procedure handbooks, filing, and copying.

Booz Allen Hamilton - Kelly Financial Services

Sr. A/R Billing Specialist

●Clarified all questionable invoice discrepancies with external vendors and internal customers.

●Generated a high volume of government invoices for multiple different contract types within the JAMIS system.

●Updated and maintained monthly invoice tracking log.

●Submitted invoices to the proper state and government agencies via electronic invoicing, emails, mailing and or FedEx.

●Attended weekly meetings with project managers to monitor past due over 90 day invoices and upcoming new modifications and amendments.

MVM Inc. - Robert Half International Project

Billing Accountant

●Managed the monthly fixed asset process in the Deltek fixed asset module.

●Matched customer invoices with purchase order and goods receiving memo to make the document ready for payment.

●Prepared payments by charging the appropriate account with the appropriate foreign exchange rate and filing the paid invoices immediately.

●Cleared long outstanding balances of accounts payable sub-ledger accounts by researching thoroughly and communicating with various departments.

●Processed journal entries, coded invoices, recorded daily transactions, and prepared general ledger and accounts using the JAMIS system.

X0 Communications -Technical Resources

Sr. Payroll Administrators

●Processed and assisted in full cycle payroll.

●Maintained and set up new employees and consultants.

●Verified employees’ references; issued W-2 and 1099.


●Piedmont Technical Education Center - Equivalent to Associate Degree

●Northern Virginia Community College - Business/Finance courses completed

●GTE Government Advance Software Studies: Advance Excel, Advance Word, Advance PowerPoint, FoxPro

●Accountant Advance Level 1 & 2 QuickBooks Certification

●DCAA Compliance and Federal Acquisition Regulation Training

●Cost Point Projects - Basic Setup

●Cost Point Billing with Workshop

●Impromptu for Cost Point

●ADP Time Entry/Payroll Processing/Pay Expert

●Deltek Time and Expense

●QuickBooks Pro & Online

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