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Human Resources Office

Houston, Texas, United States
January 20, 2018

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Carly Villasana

**** ***** ***** *******, ** ****2

Phone: 281-***-****/ Email:

Acquired Skill Set:

HRIS/ ATS/ Payroll Database Background

SuccessFactors- ATS - Applicant Tracking System

iCims – ATS - Applicant Tracking System

HireRight- Background Screening Portal

Virtual Edge- ADP HR/Payroll Platform/ HRIS

Cornerstone Systems – HR Learning & Development System

Taleo Systems – Applicant Tracking System

GIS- Background Screening Portal

Ulti-Pro - HR/Payroll Program/ HRIS

ADP - HR/Payroll Systems/ HRIS

PeopleSoft; HR America – HR Database Systems (HRIS

Silk Road and Green Door- Recruiting ATS

Green Light- Learning & Development Systems

SAP – Accounting Budgeting (A/P, A/R and overall Accounting database

Concur- Travel and Expense ADHOC Reporting Database

ReadSoft System- SAP Associated Database (Recruiting)

Microsoft Office Suite, Windows Vista, Type 55-60wpm

SharePoint- Companywide Intranet Updates & Announcements

PleopleFlunet- ATS - Applicant Tracking System

PeopleSoft - HR Database/ HRIS

OnBase- Houston Airport Systems database

Employment Experience:

12/2015 to 10/2017 HMSHost Food & Beverage Houston, TX

HR Specialist/ Recruiter

Promote positive union relations and applications of CBA (Collective Bargaining Agreement)

Preform all recruiting duties within the guidelines of company policy and government regulations such as EEOC compliance and Affirmative Action Plans; makes appropriate application of all company and local policies

Coordinate interviews while partnering with branch operations to identify and select the most qualified candidates for open positions; negotiates and finalizes offer letters and employment processes for new hires and promotions

Preform general administrative functions including but not limited to employee file maintenance and legal compliance logs

Company liaison officer between HMSHost and the HAS (Houston Airport Systems) for both Bush Intercontinental Airport and Hobby Airport; oversee and enforce all policies set forth for overall staff and employees.

Proactively consults with associates, identifies business issues, effectively resolves problems at branch operations, maintains confidentially with a high level of integrity.

Coordinates/ manages the administration and confidential investigation of all Workers; Compensation / unemployment issues, Affirmative Action, EEO, Sexual Harassment, Guarantee of Fair Treatments, FAA and other employee relations issues.

Coordinates orientation efforts and assists in the training of Brand, and OJT within the branch

12/2014 to 7/2015 Sysco Business Systems- Contract Cypress, TX

Sourcing Specialist/ Recruiter

Sourcing candidates via internet portals for Midwest US Opportunities

Conducted preliminary phone screens confirming candidate qualifications for face to face interviews at operating companies

Prepared write ups regarding candidate eligibility and or ineligibility

Provided weekly workflow and open position reports

5/2012 to 2/2014 Ascend Performance Materials Houston, TX

HR Specialist/ Facilities Coordinator

Organize calendars/contacts, assist with meetings and events. Coordinate and prepare agendas, arrange turnkey travel, teleconferences and videoconferences.

Manage and track purchase requisitions to include coordination of new vendor’s and payment approval. Maintain/ review/ report departmental budget details monthly.

Proactively develop relationships with key internal and external team members and contacts.

Serve as a focal point for general administration and facilities matters.

Manage expense reporting and procurement card departmental processes.

Manage documentation and filing in accordance with the company’s retention policy.

Prepare offer letters, company/plant announcements, alerts and general communications internally and companywide.

Serve as the HR and Facilities departments SharePoint site administrator: updates, announcements and alerts.

Coordinate travel arrangements to ensure logistics are seamless and complete with the most efficient use of time and money domestic and international.

Additional special projects as assigned.

10/11 to 3/12 Service Corporation International- Contract Houston, TX

Recruiting Coordinator

Provide assistance to recruiters corporate/national, worked with hiring managers and recruiters to coordinate candidate interviewing processes via Taleo systems database, i.e. post jobs, initiate contact with candidates set up interviews reference checks, and background tracking.

Coordinated new hires thru corporation new hire process; i.e. company campus enrollment, payroll time tracking set up as well as employee relocations service assistance.

Provided relocation assistance with hiring manager, new associate and relocation providers.

Provided field onboarding assistance, review field onboarding processes and distributes new hire on barding services accordingly for field locations.

Processed departmental Invoicing.

10/10 to 10/11 Rimkus Consulting Group- Contract Houston, TX

Human Resources Coordinator

Provided administrative support to VP of Human Resources and all HR personnel, i.e. filing, preparing offer letters and correspondence and other administrative duties

Tracked and maintained vacation, sick time and attendance records using in-house software.

Provided periodic reports to hiring managers as needed.

Post biographies for new and existing employees to the Houston SharePoint

Track, maintain, and files weekly timesheets for all non-exempt employees. Collect and organize timesheets for submission to Payroll

Assist in preparing payroll for up to 7 locations (1,000 employees)

Process new-hire information into company software program, prepare, assemble and distributes new-hire packages for all employees companywide

Assist with processing and distribution of employee performance reviews/appraisals

Responsible for federal and state labor law postings companywide and filing of annual EEO-1 reports with the EEOC

Administered ten and twenty-year anniversary award program and distribute accordingly

Travel Coordinator

Performed turnkey travel arrangements both Domestic and International for multiple forensic investigators and consultants; i.e. travel related expenses and discrepancies as necessary

Set up new consultants and employees in company travel programs

3/07 to 6/10 Linn Energy, LLC Houston, TX

Human Resources- HRIS Assistant

Worked on transition from ADP to UltiPro HRIS platform

Process new hire, benefits, actions, transfers and terminations accordingly for over 500 employees

Maintained UltiPro database all entries, benefit & compensation functions, system troubleshooting and system reporting.

Assisted payroll: 401K, benefits, compensation, time card validations, open enrollment, garnishments and deductions for biweekly and semimonthly pay cycles. As well as but not limited to: acquisitions and special projects as needed.

Facility/Office Coordinator

Maintained day to day office duties, i.e. office security system, mailroom functions, general office maintenance, inventory flow as well as keeping departmental cost down

Generated corporate correspondence assisted all executives in special projects as needed.

Assisted CAO with monthly financial reconciliations regarding corporate office expenses.

Assisted in three company build outs from start to finish; worked with architects, interior designers and CAO on all details for project completion; coordinated office moves for low productivity interference

Organized file rooms and general office floor plan for exceptional efficiency

Assisted in all company departments when needed.


Maintained full front desk functions, i.e. incoming and outgoing deliveries, phones, security measures as well as visitor relations.

Provided assistance for business development, investor relations and other departments as needed

12/05 to 01/07 HCC Service Company Houston, TX

Human Resources/Payroll Assistant

Conducted new hire orientations, processed new hires, transfers and terminations as needed

Processed payroll entries for corporate & 6 subsidiaries over 1,100 employees. Simi-monthly, biweekly, monthly and annually.

Payroll functions not limited to: time tracking, bonuses, garnishments, benefit and compensation updates.

Assistant to HR Director, HR Regional Manager and HR Corporate Manager.

Recruiting, interviewing and on boarding processes; i.e. employment verifications, background checks, document processing and departmental filing and archiving.

Other Positions Held:

3/05 to 8/05 Administrative Assistant to Communications Director Nevada Gold & Casinos Inc.

10/03 to 11/04 Receptionist & Office Administrator Constellation New Energy Corp.

3/98 to 1/03 Office Admin; Receptionist & General Office Administrator Kelley Oil & Gas Corp.


Houston Community College 1999-2002; 1999 High School Graduate

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