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Administrative Assistant Data Entry

Houston, Texas, 77022, United States
March 22, 2011

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*** *** ***** ******* ** *****

(832) ***-****


Seeking a challenging position, that will allow me to further utilize my existing skills and enable me to acquire new abilities.


2010- Present Advantage Staffing (The Linc Group), Houston, TX

HR Data Entry Clerk

Assisted with the Benefit Open Enrollment process for 300+ employees

Insured information was accurately provided by each employee

Updated HRIS system with new/revised information

New hire data entry and updates into PeopleSoft

Performed daily clerical duties such as filing, faxing scanning and making copies

Create and assemble packets as needed (New Hire, Re-hire, Terms.)

Audit New Hire and Benefit Forms making sure document is completed accurately

Provide back-up support for benefits specialist and HR Administrative Assistant as needed

Feb. 2008 – Oct 2009 Helix Energy Solutions, Houston, TX

Offshore HR Assistant

*began as Training Dept. Data Entry Clerk temp in Feb through StaffSolve. Converted to FTE in May 2008

Responsible for coordination of the pre-employment process

Contact applicant to make job offer and prepare job offers

Conduct New Hire Orientation including benefits overview, policy introduction, etc.

Oracle entry and updates

Set up folder (both electronically and hard copies)

Schedule employee drug screens

Schedule I-9 and Background searches

Process work-related Visas/MOHA/Passports for employees and project personnel

Process and code invoices for department

Inventory control of uniforms and office supplies for HR department

Document control process for HR forms, policies and procedures

Provide support to Training Specialist.

Reviewing applicants certifications to make sure they are in compliance with what is required for the position

Act as back for Offshore Resource Coordinator

Assign vessel responsibilities as needed

Process Verification of Employment

Performed daily clerical duties such as filing, faxing, phones and making copies

Handled any other duties and project as assigned by the Manager

2006 – Jan. 2008 Morgan System/Global Packing, Houston, TX

Administrative Assistant – Receiving Department

*began as temp through Resource Staffing. Converted to FTE after 30 days

Processed purchase orders and daily receipts

Researched new purchase orders coming in without vendor or buyers information

Handled vendor/buyers inquiries and solved any discrepancies

Supported management and assisted with major projects

Performed daily clerical duties such as filing, faxing, phones and making copies

Acted as back-up for Supervisor

Nov 2005 - 2006 Micropaq, Houston, TX

Administrative Assistant

Provided administrative support to the Sales Department

Compiled spreadsheets by combining data from various systems

Helped prepared daily sales orders

Performed daily clerical duties such as phones, filing, faxing and making copies

2003-2004 US Stone, Houston, TX

File/Copy Clerk

Managed the office filing system (alphabetically and numerically)

Faxed documents to vendors and customers

Answered switchboard operation/back-up to receptionist

2000-2002 United Way, Houston, TX

Administrative Assistant/Data Entry Clerk (Seasonal)

Balanced incoming cash

Ran tapes of incoming checks utilizing 10-key

Responsible for all incoming envelopes from donors and distributing them

Accountable for record keeping of donors

Responsible for new hire training

Provided administrative support to the Department Supervisor

*Various Temp assignments between positions. Maternity Leave included no work due to risk.


Sam Houston High School, Houston, TX

Polytechnic Institute, Houston, TX (certified Word processor/Spreadsheet Operator


Microsoft Word, Excel, PowerPoint, Windows 98 & 2007, Outlook, Internet Explorer, Adobe Acrobat Professional 8, WordPerfect 5.1, 6.1, Lotus 1-2-3, Snag It, Typing 60 wpm, Data Entry 12,000KS, Bilingual English/Spanish, Oracle, People Soft

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