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Entry Clerk Clerical Assistant

Location:
San Juan, San Juan-Laventilleal, Trinidad and Tobago
Posted:
August 18, 2022

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Resume:

Misi Boyke-Jerome

** ******** ******,

Pelican Extension Road

Morvant

1-868-***-****

adr69e@r.postjobfree.com

SUMMARY

To obtain a permanent position in the Republic of Trinidad and Tobago, where I can display my skills and, in the process, learn more, so that I can grow more.

EXPERIENCE

Ministry of Education-Clerical Assistant

June 1999-June 2000

Duties/Responsibilities

• Assists in the registration process of applicants for the CXC now CSEC examinations.

• Assists in the preparing and processing of manual pay sheets

• Responsible for organising the necessary booklets and stationeries for upcoming Common Entrance Examinations now the Secondary Entrance Examinations (SEA)

• Answers the telephones and send faxes

• Types letters and memorandums

• Assists the vault attendants with researching and organizing documents.

• Supervises candidates for CXC now CSEC Examinations at the Malik Secondary School.

Ministry of Works and Infrastructure – Clerk I

July 2001-August 2012

July 2001-Nov 2001 (Maintenance Division-Employee Relations Unit)

Temp Clerk I (registry)

Duties/Responsibilities

• Responsible for registering incoming and outgoing correspondence in the respective registers.

• Files, folios and minutes documents in their respective files and forwards to the Public Relations Officer (PRO)

• Responsible for recording inventory of stationery and supplies.

• Assists in the typing of memorandums and letters on behalf of the Public Relations Officer

Nov 2001-Nov 2005 (St George West District)

Temp Clerk I/Acting Clerk II (Pay sheet/NIS Clerk

Duties/Responsibilities

• Responsible for entering deductions on the manual pay sheets in favour of daily rated employees, ensuring that both Health Plan and National Insurance deductions are deducted from each employee.

• Ensuring that all pay sheets balance.

• Entering National Insurance deductions on the NI 184 forms schedules and enters in vote books on behalf of daily rated workers.

• Pays deductions on behalf of daily rated workers to National Insurance Board, once cheques are delivered from Head Office.

Nov 2005-March 2007 (Maritime Services Division)

Ag. Clerk II/Cashier

Duties/Responsibilities

• Responsible for daily transactions of customers paying for captain licence, Droughers Licence, examinations, etc

• Responsible for recording each transactions and balancing books at the end of the day.

• Ensuring that all cash are handed over to the Accounting Assistant for deposting at the treasury.

March 2007-February 2009 (Maintenance Division)

Ag. Clerk II (registry)

Duties/Responsibilities

• Responsible for registering incoming and outgoing correspondence in the relevant registers

• Files, Folios, and Minutes Correspondence in their individual files and forward to Building Superintendent.

• Prepares requisition orders for stationery and supplies

• Responsible for recording and updating inventories and the distribution of stationery

• Ensuring that all staff have the necessary tools for work.

• Prepares time sheets for both daily rated employees and on the job training officers.

• Responsible for completing evaluation reports on behalf of these officers.

Feb 2009-August 2011 (sub accounting unit )

Ag. Clerk II

Duties/Responsibilities

• Responsible for the processing of all utility bills under the general administration votes. (prepares department vouchers, schedules)

• Processing of Janitorial services, rental and storage, Port Authority, Civil Aviation, Public Transport Service Corporation (PTSC)

• Responsible for processing all expenses on behalf of the above mentioned state agencies.

• Responsible for the timely processing of all Development Programme votes

• Assist in preparing estimates for the upcoming financial year.

Office of the Chief Personnel Officer – Accounting Assistant (Ag) – Check staff

August 2011- Nov 2012

Duties/Responsibilities

• Ensures that all vouchers are done correctly that is being voted under the correct vote, ensuring that the amount on all bills are the same amount on vouchers and schedules

• Checks pay sheets both manual and IHRIS, ensuring that all deductions are accurate, and balanced, all bank figures are accurate

• Responsible for organising and processing of National Insurance and PAYE payments ensuring that is being submitted on timely basis this was done once a month.

• Ensures that all release of funds and virements are correctly entered on the computer’s database.

Ministry of Works and Infrastructure – Clerk II (Ag)- Vote Control Clerk

Nov 2012-Jan 2013

Duties/Responsibilities

• Separates the schedules and enter amount in the correct votes, ensuring that all votes corresponds to their respective votes and balance.

• Reconciles quarterly.

Ministry of Trade, Industry, Investment and Communications – Accounting Assistant/Clerk IV/Human Resource Officer I/Administrative Assistant

Jan 2013-Present

Jan 2013- February 2014 – Accounting Assistant(Check Staff/Verifier)

Duties/Responsibilities

• Ensures that all vouchers are done correctly that is being voted under the correct vote, ensuring that the amount on all bills are the same amount on vouchers and schedules

• Checks pay sheets both manual and IHRIS, ensuring that all deductions are accurate, and balanced, all bank figures are accurate

• Ensures that all release of funds and virements are correctly entered on the computer’s database.

• Batches all vouchers and forwards the data to data entry clerk to enter the names and the amount on cheque.

• Responsible for verifying information and approving data via the computer system and sending information to the Accountant II, so cheques can be printed.

• Enters all information that is vote number and amount into the daily abstract and ensuring that it balances against the abstract reports

Feb 2014-April 2014 – Clerk IV (Ag)

Duties/Responsibilities

• Responsible for the attendance registers of all on the Job Training Officers and Short term employees

• Verifying all time sheets, ensuring all data are correct.

• Prepares payment of salaries based on all Return of Personnel for Short term Officers, in order for officers to be paid their salaries.

• Enters employees’ information on the computer data base.

• Responsible for seeking approval from the Permanent Secretary for further employment in respect to short term contract employees.

June 2014-July 2014 – Accounting Assistant (Verifier)

Duties/Responsibilities

• Batches all vouchers and forwards the data to data entry clerk to enter the names and the amount on cheque.

• Responsible for verifying information and approving data via the computer system and sending information to the Accountant II, so cheques can be printed.

• Enters all information that is vote number and amount into the daily abstract and ensuring that it balances against the abstract reports

July 2014-Nov 2014- Clerk IV (Ag) Performance Management

Duties/Responsibilities

• Ensures that Performance Appraisals are prepared and forwarded to each officer three (3) months prior to their incremental date.

• Prepares incremental certificate in triplicate for each officer when necessary

• Ensures that each officer is paid at the correct rate.

• Records sick and casual leave of each officer that applies for such

• Calculates vacation leave eligibility of each officer informing them of their leave balance.

Nov 2014-Feb 2015 – Human Resource Officer I (Ag)

Duties/Responsibilities

• Supervises Clerk I, Clerk IV, Business Operations Assistant I (BOA I)

• Deals with correspondence that relates the Human Resource Matters

• Prepares and types memorandums and letters that relates to employee relations.

• Assists in the drafting of advertisements and in the preparations of interviews for vacant positions

• Assist in preparing cabinet minutes for the transfers of positions into the ministry

• Assist in preparing the employees establishments

• Prepares delegated authorities for acting positions and further temporary positions

• Prepares and types memos in relation to approvals for acting positions to the Director of Personnel Administration

• Signs all correspondence on entry.

Feb 2015-Dec 2015- Administrative Assistant (Ag) Employee Relations Unit

Duties/Responsibilities

• Responsible for receiving all Return of Personnel, from various departments ensuring that all leave taken are applied for, and informing officers of submitting their applications if it wasn’t done.

• Prepares monthly report in respect of officers of all sick leaves taken for the previous months.

• Prepares monthly report of return of late minutes.

Dec 2015 – July 2019 Administrative Officer II (AG)

Corporate Services

Duties/Responsibilities

• Supervises Receptionist, Telephone Operators and Business Operations Assistants.

• Preparing Rosters for the Receptionist quarterly

• Responsible for processing of Bill Payments that is requesting approval for the Permanent Secretary, Deputy Permanent Secretarymor The Admiistrative Officer V.

• Chairman on the Board Of Survey in respect of the Ministry of Trade and Industry.

• Responsible for preparation of Draft Estimates under General Administration Votes.

• Other Related duties under the direction of the Administrative Officer V

July 2019 – Present Human Resource Officer II (AG) Employee Relations Unit.

Duties/Responsibilities

• Supervises the Pension and Leave Section which comprises of two (2) Business Operations Assistants (BOAs), two (2) Clerk IVs, Two (2) Clerk IIs and one (1) Administrative Assistants

• Approves Vacation Leave, Casual leave and Maternity leave for officers in Range 45 and under

• Forwards compulsory and voluntary retirements, change of name, change of address, resignations etc to the Permanent Secretary for noting and forwarded to the Pension and Leave section.

• Responsible for all matters relating to Unimed (medical coverage)

• Responsible for delegating and co-ordinating most matters relating to the employees such as disciplline procedures, Return of Personnel, unauthorised leave of absences.

• Responsible for the verication of Vacation leave statements for all established employees (Temporary and Permanent).

Prepares Note to The Permanent Secretary for the following:

• No Pay Leave

• Time off due to exceptional circumstances

• request to accumulate vacation leave in excess of vacation leave eligibility.

• Leave of absence.

• Any related duties under the Direction of the Senior Human Resource Officer.

EDUCATION

Success Laventille Composite

CXC O’ levels— 1992-1997

• English A II

• English B II

• Spanish II

• History II

• Mathematics III

University of The West Indies

Certificate Public Administration – 2005-2008

Currently Pursuing

Bsc. Political Science 2013-Present

REFERENCES

Leah Monderoy – 329-3310

Aswad Daniel - 719-7664



Contact this candidate