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Sr. Document Controller/QHSE Administrator/Secretary

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Posted:
September 27, 2020

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Resume:

Curriculum Vitae

Michelle P. Maquinto • +971-**-******* / +971-**-******* • adggh5@r.postjobfree.com Page 1 M ICHELLE

P. MAQUINTO

Deira, Dubai, UAE

+971-**-******* / +971-**-*******

adggh5@r.postjobfree.com

KEY QUALIFICATIONS

A total of more than 10 years UAE and 5+ years

Philippines working experience as HSE and

Quality Senior Document Controller / QHSE

Administrator/Coordinator, Executive Secretary &

Timekeeper in the field of Construction,

Engineering and Manufacturing Industry.

Knowledgeable in Electronics Document

Management System (EDMS): 4 Projects, Aconex

and Intranet and other application software such

as COINS.

Responsible and coordinate all activities related

to Quality and HSE Management System /

document numbering procedure / record control

procedures / standard forms.

Proficient in operating Personal Computer

Windows Application Software such as Word,

Excel, Outlook and PowerPoint.

Excellent administrative skills, data entry,

archiving, project filing system and in

documentation.

Excellent interpersonal relationship skills, highly motivated with initiative to learn and superior

command in English both oral and written.

Exposure in preparing high end reports,

presentations and correspondence.

EDUCATION

Bachelor of Science in Computer

Engineering

Philippines

EXPERIENCE RECORD

Document Controller / Secretary

Arab Experts Engineering Consultants

Jul 2020 - Present

Dubai, UAE

Project Involved

o Dubai Supreme Court Building Project

Responsibilities

Reporting directly to Resident Engineer.

Receive, log and screen submissions of Method Statements (RA+ITP), Site Inspection Request, Material Inspection, Shop Drawing Submittals, Material Submittals, Sample Tag, Requests for Information (RFI), Subcontractor Prequalification, Daily Site Report and Technical Submittals to verify the completeness and accuracy of data.

Monitoring the Submittals of Materials, Shop Drawings and other submittals to avoid work delays.

Compile and maintain control records and related files (Drawings, Materials, Inspection Request, NCR, Safety Violation, RFI, Letters, Transmittals, Report).

Ensure that controlled copies of latest approved documents are given to the right staff and Contractor.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Assist and support the Resident Engineer and Engineers in all documents they need.

Assist the Planning Engineer in preparing the Monthly Progress Report to be submitted to the Client.

Perform general clerical duties to include but not limited to photocopying, scanning, faxing, mailing, filing and document reproduction.

Perform other related duties as assigned by Management. Projects Involved

o Mohammed Bin Rashid Al Maktoum City - District One o Dubai Water Canal Development - Safa A & Safa B

o Group 1A - Main Works Package - Meydan One Mall

o Meydan One - Roads & Infrastructure - Phase 1A

Responsibilities

Reporting directly to Vice President - Quality & Vice President - HSE.

Provide secretarial and administrative support to VP-Quality and VP-HSE.

Responsible and coordinate all activities related to QHSE management system

/ document numbering / record control procedures / standard forms.

Input the data into appropriate standard Company forms and registers ensuring that information entered is accurate and up-to-date. Senior Document Controller /

QHSE Administrator / Exe. Secretary

Meydan Sobha Construction LLC FZ

Jan 2015 - Apr 2020

Meydan, Dubai UAE

Curriculum Vitae

Michelle P. Maquinto • +971-**-******* / +971-**-******* • adggh5@r.postjobfree.com Page 2

Ensure that controlled copies of latest approved documents are circulated and/or in usage among appropriate departments and uploaded in Intranet.

Monitor and update the changes or modification to QHSE documentation and inform all relevant departments of the same.

Responsible for preparing/submission of document submittal such as Project Quality Plan, Project HSE Plan, WIR, MIR, SIOR, MSRA, ITP, HSE Statistics Report, Incident Report and consultant’s NCR closeout.

Prepare and compile QHSE reports (Site Safety Statistics, Monthly & Weekly QHSE Report and Management Pack, memos, charts and memorandums) for future reference.

Assisting Quality Managers and HSE Managers in preparing Project Quality Plan and Project HSE Plan.

Minute HSE internal meetings and distribute.

Responsible for making signages on site.

Responsible for the issuance of vehicle access pass who will be working on MBRAMCD1 Project.

Ensure all submitted QHSE submittals/reports/correspondence are uploaded in 4 Projects.

Prepares material and training requisition needed on site thru COINS.

Schedules 3rd party HSE Trainings for MSC staff & operatives.

Receiving/checking all incoming invoices from suppliers/training providers for processing payments.

Coordination with HR Department in liaising of Quality and HSE staff attendance and other inquiries.

Provide support to the HR Department in the provision of employee related information and reports.

Receives/log/file/distribute all incoming/outgoing documents/submittals/correspondence from the consultant/subcon- tractors related to QHSE.

Projects Involved

o Sharjah Military Hospital

Maliha Camp, Sharjah

Apr 2013 - Dec 2014

o Oasis Hospital - Al Ain, UAE

Apr 2011 - Mar 2013

Responsibilities

Reporting directly to HSEQ Manager.

Responsible and coordinate all activities related to HSEQ document numbering procedure/ record control procedure / standard forms.

Input the data into appropriate standard Company forms and registers ensuring that information entered is accurate and up- to-date.

Ensure that controlled copies of latest approved documents are circulated and/or in usage among appropriate staff, subcontractor personnel and suppliers etc.

Monitor and update the changes or modification to HSEQ documentation and inform all relevant departments of the same.

Minute HSEQ meetings as required and distribute.

Ensure confidentiality of the relevant minutes / HSEQ documentation.

Prepare and compiles completed HSE reports such as Site Safety Statistics, Weekly & Monthly Progress Report, memos, charts, all HSE forms and files them for future reference.

Update HSEQ registers such as NCR’s, WIR’s, MIRs, safety violation, first aid, near miss, incident, plant & machineries certificates, gate pass register, manpower report, staff attendance monitoring, HSE permits log, induction and training records from time to time.

Ensure all registers are updated both hard and electronic copy and uploaded to 4 Projects.

Update site safety statistic board daily.

Keep HSE forms for retention and archiving.

Responsible for making signages on site and for monitoring the JV staff attendance on daily basis.

Prepares material requisitions needed on site.

HSEQ Document Controller / Gate Pass Controller / Timekeeper John Sisk & Son Construction

Main Contractor

Apr 2011 - Dec 2014

Abu Dhabi, UAE

Curriculum Vitae

Michelle P. Maquinto • +971-**-******* / +971-**-******* • adggh5@r.postjobfree.com Page 3 Gate Pass Controller

Ensure that all staff/subcontractors/suppliers who will be working on SMH site must holding a permanent gate pass approved by the Command of Military Works (CMW) Security Office.

Informed/chased/checked all subcontractors/suppliers for the gate pass requirements and submission.

Monitor the status of gate pass.

Informed subcontractors/suppliers once gate pass is approved. Responsible for the issuance of permanent gate pass.

Ensure that before gate pass expiry, subcontractors/suppliers are well informed and do the renewal. Document Controller / Snag Trak Coordinator

Dutco Balfour Beatty LLC

Main Contractor

Apr 2007 - Jan 2009

Dubai, UAE

Projects Involved

o Dubai Mall

Responsibilities

Reporting directly to QA/QC and Process Improvement Manager.

Responsible for receiving, circulating and recording all incoming and outgoing documents.

Ensuring sequential numbering system in each and every outgoing correspondence.

Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.

Bring up quality forms, checklists as and when needed in coordination for technical aspects.

Maintain quality documentation such as Document Register, Material Register & Drawing Register.

Disposes all superseded and obsolete documents, procedures and specifications.

Keep tracks of Quality Records for retention and for archiving.

Compiles records, completed reports, memos, charts and files them for future reference.

Collates data and generates summaries and other performance indicators for monitoring purposes.

Received/file snags from the QA/QC inspector and Site Engineers.

Ensure all open & closed snags are uploaded in Snagtrak.

Update the register from time to time.

Executive Secretary

Integrated Microelectronics Incorporated

May 2001 - Mar 2007

Laguna, Philippines

Responsibilities

Reporting directly to Production Manager.

Responsible for the overall production clerical works and tracking work-in-process and monitoring of production status to ensure conformance with set plans and schedule.

Responsible for providing administrative, clerical and secretarial assistance to the manager and for maintaining the confidentiality of important documents prepared and received by the Office of the Manager.

See to it that all incoming and outgoing documents are immediately transmitted to the respective addressee. Maintain file copies of memo, letter, documents and other correspondences, receives, logs and sorts.

Prepares / routes confidential document that needs approval, signature or immediate action and facilities completion and movements of such.

Screen incoming telephone calls and documents for the executives, makes routine telephone calls within and outside the company.

Handled arrangements for staff meeting, including informing meeting participants, preparation of materials, setting-up audio- visual equipment and snacks.

Records and encode all outgoing direct and indirect documents from production and compiling of completed reports, memos, charts and files them according for future reference.

Collates data and generates summaries and prepare charts according to standards reporting system.

Compiles/records all confidential documents such as appraisal performance of all employees and manager’s records and also records transactions of the employees such as vacation leaves, absenteeism, tardiness and salary complaint.

Responsible for making all production reports such as standard time, direct labor cost and manpower report.

Supports in handling and fixing all the concerns of the employee especially timekeeping concerns.

Responsible for the requisition/inventory of office supplies. Curriculum Vitae

Michelle P. Maquinto • +971-**-******* / +971-**-******* • adggh5@r.postjobfree.com Page 4

Mr. Reny Arul

MS Construction LLC FZ, Vice President - HSE

+971-**-***-****

Mr. Naresh Mathur

MS Construction LLC FZ, Vice President - Quality

+971-**-***-****

Mr. Yasser Kamleh

Shinryo Corporation Middle East, QA/QC Manager

+971-**-***-****

REFERENCES



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