S E N I OR L E V E L P R O F E S S I ONAL
D O C U M E N T C O N T R O L L E R
Scaling new heights of success with hard work & dedication and leaving a mark of excellence on each step
Location Preference: GLOBAL
P R O F I L E S UMMARY
A competent professional with nearly 17 years of experience in:
~Documentation Control ~Liaison & Coordination ~Reporting & Documentation
~Project Management ~Client Management ~Audits & Inspection
~Material Management ~Team Management ~Strategic Planning
Demonstrated excellence in planning & coordinating document control functions; proficient in handling the execution of document management processes / procedures and managing Document Management System to ensure data integrity by Document Control Department
Executed EPC, EPIC, FEED & ECS projects successfully.
Proficient in processing project drawings & electronic files, scanning & entering documents into Document Repository Software and distributing them as per Documents Control Guideline
Proven abilities in providing an auditable trail of incoming & outgoing documentation on all projects
An innovative professional with excellent communication, analytical, negotiation and problem-solving skills A R E A S OF E X P E R T I S E
Examining the documents such as drawings & change orders to verify completeness & accuracy of data
Liaising with document originators / personnel to resolve discrepancies & ensure compliance with required changes
Posting changes to computerized / manual control records & releases documents and notifying the affected departments; maintaining related files and preparing requests for reproduction of documents
Receiving, controlling & updating the distribution of documents (drawings, method statements, transmittals, letters and invoices of hard & soft copies) to sub-contractors (water pipeline network) as per company approved procedures
Defining the document workflow mechanism for each department as per nature of documentation
Performing internal management audits on all functions in the organization
Assessing & understanding contents and ensuring the faster response (when matters are critical)
Describing folders & document numbering system for project & tender files in a logical manner for easy access & retrieval
Handling follow-up with respective document originators or approvers as per the timelines set for each set of document
O R GANISATIONAL E X P E R I E N C E
Aug’18 – Till Now L&T Hydrocarbon Vadodara, India as Sr.Document Controller Project Name: ADNOC Al Dhafra Petroleum Development of Crude Oil and Gas from Haliba Fields
Presently working as Document controller for ADNOC, Al Dhafra Green field project
Responsible for the receipt, control and distribution of technical documents, general Correspondences, reports and all other project related non-confidential documents as Per the distribution matrix authorized by the Project Control Manager.
Through Proe-track system all received document (including vendor document) distribute back to Contractor as per discipline lead directive.
Create and maintain a filing system that supports efficient information management.
Ensure all records-management activities adhere to Company policies.
Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner.
Auditing of Contractors for Handover documents control system & Drawing Control system, Project Construction Organization & responsibilities and meet the total requirement of client at the time of auditing with them.
Keep track of all documentation, specifications and drawings. The purpose is to ensure that everyone uses the correct and most current drawings and documents.
Attend Meeting with Client and Contractor and preparation of Minutes of Meeting
(MOM) & maintain the status of MOM.
Carry out other duties as requested from time to time by Sr Project and Engineering Manager.
Filing & maintaining Discipline wise Inspection Reports/Documents like Process, Civil, Mechanical, Electrical, Instrument, Quality control and Insulation & Painting.
Receive documents/drawings from Vendors/company and send it to CLIENT.
Scanning, copying, Archiving of documents/transmittals.
Filing of documents, transmittals, vendor reports etc.
Maintain Master document register (MDR) and update it regularly.
Preparing weekly reports, monthly reports and any such reports requested by team.
Maintaining register for correspondence.
Preparing overdue reports.
Mar’16 – Aug’18 Schlumberger, Coimbatore, India as Document Controller Role:
On-site & remote supports, coordination with regional project team for DC workflows
Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures and plans.
Examining documents such as blueprints, drawings, change orders, and specification to verify completeness and accuracy of data.
Monitor due dates for drawings, specifications, software, technical manuals, and other documents. Also monitor the status of project to ensure documentation is submitted according to schedule.
Preparation and maintaining a filing system in Live link/EDMS as per project requirements which allows management team to get an updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organisations review and approval.
Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
Copy or scan materials; organize, maintain, and safeguard files and database.
Review and verify project documents for completeness, format, and compliance with contract requirements.
Submit project documentation to management team for approval, and transmit approved documents to customer.
Document distribution to the project team and customers for review and comments. P R E V I OUS E X P E R I E N C E
Jul’06 – Dec’15 Qatar Petroleum, Doha, Qatar as Document/Materials Controller Role:
Reviewed and maintained project deliverables received from contractor related to engineering and materials through ASSAI and PDMS
Ensured quality is maintained by the Project Management Team by adhering to the set Key Performance Indicators (KPI)
Developed & maintained Document Distribution Matrix from Contractor’s Master Deliverables Register
Prepared weekly reports of project documents & drawings, vendor documents and SPIRs and presented the same to the Project Engineer (PE) and Senior Document / Materials Controller for necessary follow-up
Worked in close coordination with the Project Management Team, Lead and Senior Project Engineers and Senior Document / Materials Controller for handling daily project documentation related activities
Interacted with Contractor, End User and Materials Department for finalizing SPIRs
Maintained SPIR Status Report and interacted with PE, End User and Materials Department for Final handover.
Interfaced with Contractor, Senior Document and Materials Controller for resolving all the issues related to quality, physical quantities, discrepancies on certification, etc.
Accountable for issuing external transmittal with PE signature for contractor’s necessary action
Reviewed & approved Project Dossiers and ensuring dossiers are handed over to the concerned parties
Recorded incoming & outgoing transmittals and ensured PMT closeout documents within the specified review cycle for dispatching comments to contractor
Engaged in effective control of SPIRs for the coding of materials and timely delivery of spare parts in coordination with End User and Material Department for timely closure of Onshore Projects
Implemented Document Control functionality of the Project Document Management System for the assigned Onshore Engineering projects
Reviewed & updated project database, including engineering / materials documentation and drawings corresponding to f Consultants, Contractors and Vendors.
Monitored & ensured document control process is conducted within established engineering standards and approved procedures
Met the ‘CLOSE-OUT’ requirements by consolidating project documentation
Handled drawings and Spare Parts Interchangeability Record (SPIRs)
Interacted with Senior Document / Materials Controller to ensure consistency and quality is maintained in the process
Executed all projects especially EPC, EPIC on time by liaising with different Project Team and other departments.
Steered efforts in developing Engineering standard procedures for maintaining documents and managing change control of documents
Improved the timeliness of documenting process from approximately 12 to 7 days
Faced and overcame key challenges like completion of projects on time, handling spares Oct’04 – Jun’06 GS E&C (LG Engineering & Construction Corp.), Doha, Qatar as Document Controller/QA/QC
Using Project Information Management System (PIMS) for scanning & uploading projects related correspondences, drawings & Documents. Receive and stamp, all incoming / outgoing documents and Register project for project wise. Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution. Organizing Filing system (project wise) including File labeling, File numbering, Table of contents/Index, File location maintaining, storage of Files and dispensing of obsolete documents/records etc., Supervising incoming and outgoing mail distribution Organizing and follow up of incoming documents. Preparing Audit Reports, NCRs, and keeping record of them. Sending notifications to Sub-contractors. Filing all NCR’s and Audit reports. Developed strong relationships with clients, managers and team members which helped GSE & C improve client relationships and grow business
Jul’99 – May’04 Kamineni Hospitals Limited as Secretary/ Admin Assistant Apr’98 – May’99 Medgulf Construction Co. (W.L.L), Doha, Qatar as Computer Operator/Admin Assistant
Preparing and monitoring outgoing documents including their follow up till closing down the matters, Provide required photocopies of documents / drawings and binding to project team. I am assisting all possible works such arranging the tender documents and other kind of document submission to client, Ensure all project related documents such as Letters / Faxes / Minutes of Meetings/ Reports are filed properly, easily accessible and up-to- date, Supervising the Company archive, maintaining the filing system and updating company records as per Project Guidelines and Company Quality Standard are also part of the responsibilities. Provides technical support to the Project Coordination Section by locating and retrieval of drawings and technical documents. Iam in charge to Time keeping and Material warehouse. Entering into the system monthly items dispatched and arrived at warehouse. A C A D EMIC D E T A I L S
B.A. from Andhra University, Visakhapatnam, India in 2004 Other Courses:
Higher Diploma in Software Engineering from APTECH Computer Education, Hyderabad, India in 2002 IT S K I L L S
SAP, SHARE POINT, ASSAI, LIVELINK, Pro e-track.
ASP.NET, ADV.NET, COM+, Front Page 2000
MS Access 2000, Windows
MS Word, Excel, PowerPoint and Outlook
P E R S ONAL D E T A I L S
Date of Birth: 31st May 1980
Permanent Address: Flat no.304, Kalpana Enclaves, Hudasainagar 8th Street, Vanasthalipuram, Hyderabad, Telangana, India.
Marital Status: Married
Languages Known: English, Hindi, Telugu and Tamil
No. of Dependents: 3
Passport Details: K0286597 Issued at Doha. Valid up to 21/12/2023 Driving License Details: Qatar & India.
For project details, please refer ANNEXURE
P R O J E C T S UNDERTAKEN
AT QATAR PETROLEUM DOHA, QATAR
EPC of Texas (A&M) University in Qatar; Contractor: Midmac
EPC of Qatar Science & Technology Park; Contractor: Darwish/Contrack
EPC of Al Shaqab Equestrian Centre; Contractor: Leighton
EPC of Qatar National Convention Centre; Contractor: Baytur
EPIC for Container Terminal Berth-7 At Mesaieed Port; Contractor: STFA
EPIC - Gabbro Berth Expansion – Mesaieed Port; Contractor: STFA
EPIC for Phase-1 of the Expansion of Existing Domestic Waste Water Treatment Plant and Construction of 3 Nos. Wastewater Pumping Stations Rising Mains and Trunk Sewers in Mesaieed Community Area; Contractor: Hyosung Ebara
Construction of Roads, Utility Crossings - Mesaieed, Qatar; Contractor: GCC/Galfar
Advance EPIC Package for Upgrading Of Refinery Drainage Network In QP Refinery; Contractor: Fernas
Construction of New Operators Rooms At Refinery; Contractor: Huda
EPIC for Temporary Improvements to Existing Sealine Road To Mesaieed; Contractor: GCC
EPIC of the New NGL Support Campus at Mesaieed - Phase 1; Contractor: Diplomat
EPIC for New Additional Gas Filters at Ngl-3 – Mesaieed; Contractor: Panorama
EPIC of Topside Facilities to MPB at MIC; Contractor: Archirodon
EPIC for Instrument Air System for Crude Oil; Contractor: Ramboll
EPIC for Replacement of Existing 3 LPG Line; Contractor: Panorama At GS E&C (LG Engineering & Construction Corp.), DOHA, QATAR Title: EPIC for Construction of QP Linear Alkyl Benzene Project (LAB) Client: Qatar Petroleum (QP)
Contract Value: US $ 500 Million
AT MEDGULF CONSTRUCTION CO. (W.L.L), DOHA, QATAR
Title: EPIC for 24” Crude Oil Pipeline from Ummbab Pumping Station to Mesaieed (95 kms.) Client: Qatar Petroleum (QP)
Contract Value: Qr. 120 Million
Title: NGL-2 SHUTDOWN WORKS
Client: Qatar Petroleum (QP)
Contract Value: Qr. 100 Million