Resume

Sign in

Administrative Assistant Personal

Location:
Doha, Qatar
Salary:
10000
Posted:
February 25, 2020

Contact this candidate

Resume:

FFlloorrddee

lliizzaa GG

.SSuummaa

yyaann

Q a t a r M o b . # : + 9 7 4 3 3 6 0 8 1 7 7 ( m o b ) P a s s p o r t # : P 4 1 2 9 9 3 6 B ( E x p i r y 05 J a n u a r y 2 0 3 0) f l o r s u m a y a n @ g m a i l . c o m

Professional Overview

Administrative support professional and offering versatile office management skills for over 25 years of experiences.

I have an excellent interpersonal ability, strong planner / good analytical and competence in problem solving, who readily adapts to change, works independently and exceeds expectations.

Able to manage multiple priorities, with time management skills and meet tight deadlines without compromising quality.

Key Skills

Relevant Trainings / Seminars / Sports Activities

CAF DOHA 2020 (Volunteer in Workforce) 14 February 2020 FIFA CLUB WORLD CUP DOHA 2019 (Freelance Staff) 11 – 21 December 2019 ARABIAN GULF CUP DOHA 2019 (Freelance Staff) 26 Nov. – 08 Dec. 2019 ANOC World Beach Games Doha 2019 12 – 16 Oct. 2019 IAAF World Athletics Championships Doha 2019 27 Sept. to 06 Oct. 2019 Diamond League 2019, Qatar (Volunteer) 03 May 2019 Asian Athletics Championship 2019, Qatar (Volunteer) 20th -24th April 2019 West Asia Rugby Championship 2019, Qatar (Volunteer) 30th March to 4 April 2019 12th Artistic Gymnastics World Cup 2019, Qatar (Volunteer) March 2019 48th Fig Artistic Gymnastics World Championship, Qatar (Volunteer) October to November 2018 LPG License (Dubai, UAE) July 2011

MS Power Point Advance training Level 2 August 30, 2008 MS Word Advance training Level 2 & 3 July 26 and August 02, 2008 MS Excel Advance training Level 2 & 3 August 09 & August 23, 2008 Siebel Training (Trainer) (Bank of the Phil. Islands, Phils.) March 17, 2006/Aug. 26, 2005 Lotus 123 & Lotus Notes (Trainer) (Bank of the Phil. Islands, Phils.) March 30, 2000 1996 – 2006 BPI Sports Committee and Athlete March 1996 – October 2006 Low Counter Certificate Program (by BPI HR Training) February 20, 2006 High Impact bank Salesmanship Workshop (by AFV Consulting Group) September 20, 2006 Anti-Money Laundering (by BPI Training) September 27, 2005 Kiosk Manning Workshop (by AFV Consulting Group) October 06, 2005 AMLA Seminar (Bank of the Phil. Islands, Philippines) August 19, 2005 Low Counter Teller Seminar (Bank of the Phil Islands, Philippines) March24-25, 2004 Product Briefing (BPI Buendia Center, Philippines) Mar.02&09, 2004 / August 2004 RM2 Training (Venue: Bank of the Phil. Islands, Philippines) December 10, 2002 Volunteer Managers Training for the 23rd Southeast Asian Games 2005 October 22, 2005

(by Phil. Assoc. for Volunteer Effort, Inc.& The Nat’l Youth Commission Phi. Nat’l Volunteer Service Coordinating Agency)

Key Accountabilities

Primary responsibility will be to assist with the day to day activities and functioning of the department assigned, and carries out the normal roles as Events Coordinator, Office Administrator, Personal Assistant, Site Administrator, Executive Secretary, HR Assistant, Administrative Assistance and Reports Clerk. The duties listed below are common indicative Office Skills:

Other Skills:

Office Management

Records Management

Database

Administration

Marketing Strategies &

Campaigns

Spreadsheets/Reports

Event Management

Calendaring

Corporate Communication

Front-Desk Reception

Executive Support

Travel Coordination

Creative Team Leadership

Flordeliza G. Sumayan 2

and may be modified from time to time depending on resource availability and project circumstances as follows:

Attend and accommodate all inquiries/telephone calls;

Assist in manning the diary of the CEO / Project Director or immediate supervisor daily;

Prepare time sheets, Control correspondences, update organizational memberships;

Liaise with other agencies, organizations and groups assigned on a Project Site;

Protects organization's value to establish and maintain confidential files concerned with personnel and/or policy matters; record actions taken on sensitive issues and responsible for releasing information to authorized parties;

Design filing systems, to ensure filing systems are maintained and up to date; Plan and implement office systems, layout and equipment procurement. Ensure effective transfer of files and records according to retention schedules and policies;

Attend to all correspondences & communications, handles dissemination of correspondences

(via Lotus Notes / Outlook email) assigned by my Executive Officers; Stamp, receipt and record of all incoming and outgoing documents, then distribute accordingly;

Make quotation, invoice and LPO as required by the clients and supplier for proper documentation procedure using File Maker Pro system and make monthly summary reports, monitoring of monthly collections and due payments of clients and suppliers;

Assist the team if there is tender submission, prepare the necessary documentations and presentation require for bidding before the deadline;

Monitoring the Passport and Visa expiry to remind the PRO's to advice the concern person for renewal.

Updates job knowledge by participating in educational opportunities; advance learning in MS Office applications; maintaining personal networks; Arrange on request, appointments, visits and travel arrangements for both staff and Clients so that his/her time is used effectively;

Maintain and replenish inventory, check stock to determine inventory levels in order to anticipate needed supplies;

Honest, trustworthy, be respectful, possess cultural awareness and sensitivity, be flexible and demonstrate sound work of ethic;

Carry out the entire secretarial / administrative works in an efficient manner to ensure the smooth running of the office. Prioritize the daily tasks in an effective and efficient manner. Professional Experiences

SUPREME COMMITTEES, DOHA, QATAR

QFA (QATAR FOOTBALL ASSOCIATION) MARKETING AND EVENTS DEPT. – ADMINISTRATIVE ASSISTANT (FREELANCER),

27 October 2019 to 31 December 2019

Additional Responsibilities :

To give support for the LOC or the Local Organizing Team and various functional areas handling the Arab Gulf Club and the FIFA Club World Cup 2019 this coming November – December 2019;

Assist the Marketing and Events Head and the team for any administrative / clerical tasks pertaining for the Arab Gulf Club and the FIFA Club World Cup 2019. QATAR OLYMPICS COMMITTEES, DOHA, QATAR

CORPORATE SUPPORT TEAM - EVENT COORDINATOR (FREELANCER), July 2019 to October 2019

Additional Responsibilities :

Screening of volunteers availability on sports events handled by IAAF and QOC;

Assurance and monitoring to meet the needs by the team and properly arrange the requirements of the Functional Area’s representative before the deadlines.

Recently handled the IAAF World Athletics Championships Doha 2019 and The ANOC World Beach Games Doha 2019.

Flordeliza G. Sumayan 3

Assist the team and head of the corporate support team for any administrative and clerical tasks.

ESME ENTERTAINMENT SERVICES, DOHA QATAR

ADMINISTRATIVE ASSISTANT, May 2018 to May 2019

Additional Responsibilities :

Preparing quotations enquiries, LPO and invoices as instructed by the bosses;

Monitor and regularly verify proposals for prospects clients, bookings and deadlines for preparation to avoid rushing the time;

Assurance and monitoring logistics that all been properly arrange the requirements of the client before the deadlines of every events.

ASSOCIATED CONSULTING ENGINEERS, DOHA, QATAR

SECRETARY / ADMINISTRATOR, December 2016 to March 2018 NORTH Gate WLL (Northgate Mall Project), DOHA, QATAR OFFICE ADMINISTRATOR to Hill Int’l Project Mngt., June 12, 2012 to January 22, 2014 FREELANCE EVENTS COORDINATOR / ENTREPRENEUR, PHILIPPINES FREELANCE EVENT COORDINATOR & ENTREPRENEUR, February 2014 to Present (part-time) ENTREPRENEUR & PARTNER, October 2011 to May 2012

Additional Responsibilities :

Monitor and regularly verify proposals for prospects clients, bookings and deadlines for preparation to avoid rushing the time;

Budgeting and sourcing out the best supplier who can give us the good facilities/services for every events we handle and booked;

Assisting my partners and our people to meet the suitable expectation of our clients;

Briefing the proper guidelines to all concern parties who will be in every events / occasion we are going to handle;

Assurance and monitoring that all been properly arrange before the deadlines of every occasion and events.

TWO TWELVE CONSULTANCIES RESEARCH (under Khalifa Fund) ABU DHABI, UAE PERSONAL ASSISTANT to CEO/Owner (Contractual), September 2010 to September 2011 PEARL PROPERTIES (Private Office of His Highness Sheikh Issa Bin Zayed Al Nahyan) DUBAI, UAE

SECRETARY CUM HR ASSISTANT (Part-time), November 7, 2009 to June 2010 Confluence Project Management Pte Ltd (DIFC Commercial License Number: CL0034) DUBAI, United Arab Emirates

PROJECTS: DIFC GATE VILLAGE PROJECTS (AED 654M) (FEB. 22, 2007–AUG. 30, 2008) DIFC GV02 EDUCATION CENTRE (AED 654M) (NOV. 2007 – AUG. 2008) IBIS HOTEL & OFFICES, AL RIGGA ROAD (AED 227M) (OCT. 2008–MARCH 2009) SITE ADMINISTRATOR CUM DOCUMENT CONTROLLER, February 22, 2007 to February 2009 Flordeliza G. Sumayan 4

BANK OF THE PHILIPPINE ISLANDS-HEAD OFFICE, MAKATI, Philippines EXECUTIVE SECRETARY/ADMINISTRATIVE ASSISTANT/REPORTS CLERK, March 18, 1996 to Dec. 2006

POSITION : EXECUTIVE SECRETARY January 2003 - December 2006 DEPARTMENT : CRM / RM Department

POSITION : ADMINISTRATIVE ASSISTANT February 2000 – December 2002 DEPARTMENT : EBC (Express Banking Center) Department POSITION : SECRETARY /REPORTS CLERK March 1996 – January 2000 DEPARTMENT : ACCOUNTING DEPARTMENT

SUMMIT CONSTRUCTION, Philippines

ADMINISTRATIVE ASSISTANT, January 1994 to February 1996 NISSAN AYALA BRANCH, Makati, Philippines

ACCOUNTING ASSISTANT (Contractual), January 1993 to December 1993 Additional Responsibilities : Please see above key accountabilities for complete tasks.

Make quotation, invoice and LPO as required by the clients and supplier for proper documentation procedure using File Maker Pro system and make monthly summary report;

Encodes data to the computer for inventory of the machines & other materials used for constructions; Make some paper materials for bidding purposes;

Filing of invoices and receipts of our clients, update the files of every client & other administrative / clerical works.

Technology

Software: MS Word

MS Excel

MS PowerPoint

MS Outlook

Lotus SmartSuite

MS Access

FileMaker Pro

Windows

Web: ACONEX / BIW

BPI Product Briefing

CRM/RM2 System Concept

LPG License

Education

COLLEGE : AMA Computer College, Q.C. YEAR: SEPT. 1994 COURSE : Bachelor of Science of Business Administration DEGREE : BSBA major in Management Information System Portfolio on Request Available for Relocation



Contact this candidate