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Document controller/ Admin/ Secretary

Riyadh, Saudi Arabia
October 13, 2019

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Contact Information

Email Address:

Mobile Phone: +966*********

Country: Riyadh, Saudia Arabia

Address: Sultana Riyadh.

Career Objective:

A fully qualified document controller, I am familiar with all the procedures needed to keep records and logs of document retrievals in a modern business environment, I am well-versed in the updates, distribution and removal of documents from a library and competent with all security matters associated with securely held documentation, I also possess a wide range of administrative skills which include the ability to schedule meetings, carry out photocopying and faxing work,taking minutes or assisting with the preparation presentations. I am used to the major classification and organization systems used today and am seeking a new position that will help me to improve my career prospects.


Administrator in helping organizations introduce or daily updating data. Personable and

organised professional who promotes efficiency and accuracy in billing, sales, and reporting function. Works easily with both technical and non-technical people and consistently exceeds requirements


Company ARTELIA International Consultant Group

Project Design Build & Operation of Portable Water Plants in 4 Industrial Cities MODON

Position Document Controller/Secretary

Start Date Feb/2017

End Date Till now

Job responsibilities:

Maintaining a tracking facility to enable documents to be updated easily

Updating and preparation of Tracking of all Project Tasks which is on daily basis

Preparing & submitting of daily, weekly and monthly reports.

Covering all work related to Administration Department and Secretary

Controlling Database MS – Excel for all Incoming and Outgoing Documents.

Worked in DC, Receiving Documents (Soft & Hard copy) from Contractors and make sure all documents which have received as per transmittal are completed, soft copy save in server putting receiving date, make scan of the transmittal and distribution by mail, all document which we received from contractors have to keep in organize way.

Always keeping one copy as record when documents are sending to concern Engineer/department.

Shop Drawings, RFI, MIR, FIR, and NCR, sent through Aconex

Prepare weekly design report for rejection items

Prepare Confidential and sensitive documents

Submit weekly technical submittals report to Project Manager

Manage the flow of Documentation within the Organization

Update log sheet for drawings & material Submittals to Client project management department

Distribute Project –related copies to internal team

Responsible for Electronic submittals which contractor submit by email.

Scanning in all relevant new documents.

Provide the ability to control the documentation flow, filling/archiving and document handover activities for the Project sites, both for the Head office and project sites throughout all phases (Engineering, Procurement, Construction and Commissioning etc) of the project

ADMINISTRATOR Tecnicas Reunidas Saudia For Services & Contracting Co.Ltd Jan 2016 to Dec-2016

Duties Responsibilites:

Maintained a tracking facility to enable documents to be updated easily.

Scan in all relevant new documents.

Check dispatch documents and accurate like MIR, FIR, NCR, Submittals, SI, NCN.

Responsible for maintaining hard copy information.

Desktop support for all office user’s for troubleshooting daily Server & applications on PC Desktop & Server.

Installed & configured of user PC’s and printers.

Ensured all documents is as up to date as possible within electronic filing system.

Implemented regular and special staff meetings with the PM and staff attendance, calling their attention if absent and ensuring lostus Mail scheduling system is across department heads.

Coordinated with HR on all personnel action within the department.

Maintained document in permanent docuemtn archive.

Sort, open and distribute incoming mail manually and electronically.

Embassy of Pakistan Riyadh


Picked up delegation clients and transported them safely and timely to their destination

Performed other duties as directed by the Administration Office

Performed general data operator using Microsoft Excel and Word.

Used tools such as Photoshop to edit and manipulate images.

Input data into a variety of computer programs with pace and correctness.

Utilized scanner, copier, DSLR camera Nikon, telephone, fax machine and print to perform tasks.

Performed data entry-alpha and numeric data entry to add new records, verify, correct, edit and change.

Operated telephone switchboard station.

Answered, recorded, logged and processed all calls, requests or concerns

Maintained the front desk area in a professional and polite manner.

Updated records for customers and employees on daily basis.

Supporded additional functions in administrative, payroll, and reception areas as needed.

Verified, updated and corrected source documents.

Entered data into designated database and forms

prepared and submitted reports

Helped passengers with their bags and other luggage handling

Assisted elderly and disabled passengers with getting in and out of the vehicle

Provided journey and city information to client.

Scaned, index incoming and outgoing mail electronically .

Company: OBEIKAN INVESTMENT GROUP, Exit 14 Industrial city.


Start Date: Jan/2015

End Date: April/ 2015

Job responsibilities:

Managed all the sales related activity of the company.

Supported the field sales team.

Followed up with clients after large purchases and recorded responses in surveys

Responded to sales queries via phone, e-mail and in writing.

Answered calls and directed callers to the appropriate line or department

Ensured all administrative staff hours were properly recorded each month for payroll

Lead generation and back-office data managment.

Maintained of inventories and purchases.

Made copies and mailed documents for staff members needed.

Working Skills

Responsible for maintaining the company strategy like designing, implementing and maintenance.

Hands-on experience in processing all codes calmly and in a timely manner

Verify, update and correct source documents

Expert to follows rules of organization

Managing data base of serve & creating new users accounts.

Able to receive Embassy visitors as directed with protocol

Able to for maintaining Embassy’s contact database

Deep insight into charting out appropriate routes within the city and on intercity roads, by using the GPS and conventional maps.

Excellent customer service and hospitality skills

Demonstrated ability to deal peacefully with unforeseen circumstances or delays

Outstanding timekeeping skills

Able to maintain client privacy and safety

Familiar with common causes of breakdown and able to perform minor repairs.

Familiarity with all roads and routes within the state

Able to Prepare documents for data entry

Verified, updated and corrected source documents

Entered data into designated database and forms

Check printouts and perform statistical checks for accuracy

Recorded all tasks and activities

Prepared and submitted reports

Answer phones and create notifications in the system

Utilized scanner, copier, telephone, fax machine, and printer to perform tasks

Capable to understand needs for the post of driver.

Ability to prepare reports of delays and mishaps.

Able to perform duties on time and can handle pressures without faults.

Outstanding knowledge of vehicles and safety equipment.

Good knowledge of procedures and other equipment.

Great skills of management and organization.

Able to use GPS Navigation.

In depth knowledge of routes, locations and addresses in and around cities

Academic Qualification

Higher Secondary School Certificate with 60% in the year 2014 from Pakistan International College Riyadh.

Compilation Mapping 2D & 3D From (BBC Institute of Computer Technology)

General English Language Level: 4,5 & 6 From Baritannia International Collage.

Completed Level: 7,8 & 9 From Al Jazeera International Academy.(Certeficate No: 10289)

Computer Skills

Excellent knowledge of MS Office applications (Word, Outlook,PowerPoint and Excel)

Highly skilled in operating a variety of office machines and equipment such as computer, fax, scanner and copier

Typing Speed: 65 WPM

Answer phones and create notifications in the system

Utilizing a range of office software, including email, spreadsheets and databases

Excellent communication and writing skills

Additional Capabilities

Able to perform other clerical duties as needed

Positive attitude and excellent interpersonal skills

Demonstrated ability to maintain good manners and professional relationships

Personal Profile

1.Accurate, keying skills and sound knowledge of computer applications. Proven ability to collect and manage information efficiently and accurately. Excellent written and verbal communication skills and a strong desire to work hard and perform well.

2.8 months experience successfully performing as a Data entry operator as well as Assistant of DHM in Embassy of Pakistan. A proven track record of efficiency and accuracy in managing multiple functions, solving problems and producing quality work.

Personal Information:

NAME : Abdulrehman Waheed

D.O.B : 3 July 1993.

Religion : Islam.

Gender : Male

Nationality : Pakistani.

Iqama : Transferable.

Driving License Issued From: Saudi (Available)


English/ Arabic

Declaration: I hereby declare that above information details are ture and correct to the best my knowledge and belief


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