Respected Sir / Madam,
May I take this opportunity to introduce myself, Naznin Mohammed Shafi Khatib, presently working as an Executive Secretary to the Managing Directors in Protiviti Member Firm Kuwait WLL since October 2014. Having more than 14 years of experience, I am committed towards pursuing a challenging career and it is in this context, that I hereby enclose my resume as a first step in exploring the possibilities of employment with your concern & will be pleased to furnish you with further details if required. It will be a privilege to abide by your protocols and render my services with absolute diligence being granted an opportunity. Trust my resume will receive your highest considerations. Looking forward for a favorable reply from you
TO WHOMSOEVER IT MAY CONCERN
E X P E R I E N C E
SENIOR EXECUTIVE SECRETARY – OCT 2014 - PRESENT
PROTIVITI MEMBER FIRM KUWAIT W.L.L
Gained work experience of an international level, involved in all office routines, accounts, invoicing, planning and organizing meetings, managing self-correspondences with clients and fulfilling their requirements and also being closely involved with the work of the company's top management team and have frequent contacts with some of the most influential people in the company.
Ensure high-level administrative support for the Executive Office and multiple departments.
Deals with the top management incoming mail, including assessing its priority, collating it with relevant background information and presenting it in a logical and orderly manner, then allocate, where necessary.
Handles outgoing correspondences, ensuring its accuracy and timely production and dispatch.
Prepare and revise documents including presentations, emails, reports, agendas and papers etc, Work on proposals and beautification of presentations for various departments.
Prepare detailed reports related to legal and court related matters of the organization.
Handle Salesforce, a project management tool.
Scheduling appointments, meetings and conferences for business procurement or for presentation to be delivered.
Demonstrates flexibility in adjusting to changes in format, content or deadline; adheres to corporate standards relating to policies, procedures and objectives.
Preparing special presentations in lines with organization’s town hall meetings and such conferences.
Provide all logistics support and arrangements, Coordinates office management activities.
Assist the account departments on a timely basis with invoices, claim reports, statement of accounts
Plans all corporate events and volunteer activities. S K I L L S
• Excellent R & A Skills
• Well versed with MS Office
• Good Hardware and
• A Troubleshooter
• Excellent Presentation Skills
• Working on Designing
Softwares Adobe Illustrator,
Acrosoft Photostudio &
KEY STRENGTH AND INTERESTS
• Excellent and effective
• Great attention to detail,
quality service, productivity
• Multi-Tasking abilities in a
complex office environment.
• Ability to learn new concepts
• Enthusiastic team player
with a desire to excel.
• Excellent at Time
• Stress Tolerant
• Music, Designing, Painting
• A strong team member with
an ability to work across
O B J E C T I V E
To seek a challenging opportunity which will contribute positively in developing my skills and playing a pro- active role in carrying out the assigned duties by meeting the company’s expectations
C U R R I C U L U M V I T A E
Been an active member of the fun committee in the organization.
Involved in designing various types of marketing documents, greetings, invites etc.
Coordinate travel arrangements; prepares itineraries; compiles and maintains travel vouchers and records.
Operate office equipment with basic trouble shooting skills, such as photocopy machine and scanner.
Maintaining the data shared between the departments, by filing and recording the information accordingly (as hard copies and electronic filing system)
Attending meetings and official events on behalf of the manager as and when required and preparing minutes of meeting for future reference
Identify opportunities to improve work efficiency and effectiveness Skills and attributes for success
EXECUTIVE SECRETARY – JAN 2003 to SEP 2014
FOUAD ALGHANIM AND SONS GROUP
Worked efficiently for more than 11 years and proved myself in everyway to be an asset to the company.
Handled day to day correspondences, emails and RFP coordination.
Maintained construction documentation, project plans and files.
Prepared and dispatch quotations and submit Sub-Contracts accordingly on confirmation.
Prepared bids and proposals for new construction projects, created covers for proposals.
Prepare timely invoices and statement of accounts for clients on a timely basis.
Reconcile invoices from subcontractors.
Created and updated Excel spreadsheets related to Project management
Maintained records of the product inventory.
Followed up on the consignment deliveries etc.
Working closely with the QS team, was even able to read AUTOCAD files. E D U C A T I O N
GRAUDATION - 2000
ALAGAPPA UNIVERSITY, CHENNAI
HIGH SCHOOL - 1998
INDIAN SCHOOL, SALMIYA
DIPLOMA - 2002
AL ARABI INSTITUTE SALMIYA
P E R S O N A L
I N F O R M A T I O N
• Nationality : Indian
• DOB: May 9, 1981
• Marital status : Married
• Valid Kuwaiti Driving License
• Transferable Residence
L A N G U A G E S
ENGLISH Excellent Spoken
& Written skills
HINDI / URDU Excellent
I certify that the above statements are true and correct to the best of my knowledge, belief and ability. Naznin Khatib