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Administrative Assistant Sales

Manama, Bahrain
January 05, 2020

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To Whomever it May Concern

Dear Sir/Madam

As an Administrative assistant / Document controller with a wide range of skills and practical business knowledge, I have the experience and talent to contribute significantly to your organization. You will find that I exhibit a powerful combination of proven administrative experience and solid communication skills, written and spoken.

I am open to new employment challenge, am interested in working with an organization that can utilize my people skill, my zeal and enthusiasm, while providing with valuable experience and growth. I have enclosed my resume for your review. Some of the key points included:

- Good standards of written and oral communication, competency in Microsoft Word and email system.

- Ability to identify, prioritize, complete and delegate task appropriately to meet deadlines.

- Ability to function as a key player in a team, providing and following leadership where required.

- Ability to effectively and efficiently implement the organization’s administration and management requirements.

These skills combined with a strong sense of profession integrity have contributed significantly to my success as well as achievement, I thrive on challenges and will spend the time and effort it takes to do well. I look forward to hearing from you.

Best regards,

Lydia Viegas


Mobile: +973-****-****



To obtain a position that will enable me to use my strong organizational skills, educational background, and ability to work well with people.

Competencies & Skills:

Knowledge of modern office procedures and methods including telephone communications and office systems.

Ability to establish priorities, work independently, and proceed with duties/responsibilities with minimum supervision.

Ability to handle and resolve recurring problems.

Strong sense of teamwork, humor, and loyalty to the organization.

Commitment to the highest standard of ethical conduct.

Strong verbal and written communications skills.

Interpersonal skills including listening skills and relationship management.

Enthusiastic, self motivated and goal oriented.


Mott Macdonald Limited, Bahrain

Role: Document Controller

April 2015 – to date

Employed as Document Controller / Admin Assistant for Mott MacDonald Limited – an employee – owned management, engineering and development consultancy serving the public and private sector around the world. Key Roles – Document Controller (Dilmunia Health Island, Muharraq)

Documentation tracking and management on an access based document control system – Receiving, dispatching, distributing, filing and controlling of all the technical

& commercial documents (including drawings) and correspondences.

Receive and distribute of all expediting documents and correspondences.

Receive, dispatch, distribute and file of all the inspection documents and correspondences.

Assist in preparation of Monthly Progress reports.

Training new staff with regards to Document control and other Company Business Management Systems.

Performing other general secretarial works like filing, writing minutes, correspondence & organizing meetings.

Other administrative works – order and control consumables items, stationery requests & tools

Sourcing out information (technical and commercial of special equipment’s / material from local suppliers’.

Hewlett Packard, Bangalore, India

Role: Process Delivery Associate

October 2012 – March 2014

Scheduled training events for HP employees as per Business request for the Americas region. Coordinating with the business, external vendors, local site to arrange the dates and various complex logistics required for the training ensuring the successful delivery of the event.

Also, providing the learners with credit for the trainings, once the session is delivered.

Handled POs for the payment of the vendors and following up on the invoices and tracking the accurate cost in the cost tracker.

Owned extracting the business control reports to ensure that the various activities are performed on time and to provide the business with various information regarding the delivery, postponement & cancellation of sessions.

Responding to queries regarding the training and the payment issues of the vendors.

Led the onboarding sessions for Joiners on internal processes

Resolving queries & issues arising within the teams

Maintaining good customer rapport by ensuring all queries are answered on time

Extracting various reports to assist the team in their day-to-day activities and ensuring that the team adheres to the TAT

Chilis Restaurant Grill and Bar, Bangalore, India

Role: Kitchen Supervisor

January 2011 – September 2012

Inventory management- Responsible for inventory transactions, stocktaking and provide support and guidance to operational department.

Instruct employees on prioritizing tasks/orders while adhering to the “ticket time”.

Look into offloads/follow ups and ensure the principal tasks are completed.

Constant micro-managing of tasks/resources and man power.

Extensive stock keeping, tracking of proceeds, produce and sales.

Generate reports of everyday sales, profits, discounts with respect to the PPA.

Extensive attention to details and multi-tasking with resources and staff.

Strong knowledge of Brand quality and policies such as safety, sanitation, quality assurance and adhering to the international guideline of Chilies.

Ensuring quality adherence on daily basis.

Providing necessary feedback to staff.

Handing guest enquiries ad resolving customer queries. Chilis Restaurant Grill and Bar, Bangalore, India

Role: Line Cook - Trainer

February 2009 - December 2010

Promoted as a trainer through 2 months into the organization, where in I trained the new recruits on the standards & policy, quality adherence as well as operating the database.

Worked as Line cook, assistance to the chef; daily responsibilities - preparation of food items, set the station according to the restaurant guidelines, re-stock all items as required throughout shift.

Updating Log book by EOD/EON.

ITC Windsor-The luxury Collection, Bangalore, India (Internship) Role: Apprentice (Worked in all the departments)

July 2007 - July 2008

Education Qualifications

Bachelor of Hotel Management, DAVV Indore (India) 2009

Sr. Secondary – The Indian School, Bahrain 2003

Hr. Secondary – Barnes School Devlali Nasik

Additional Information

Languages- English (Fluent), Hindi (Fluent), Marathi and Konkani

Have keen interest in Cooking, Photography, Volunteer Work, Reading and Travelling

Music is the stress buster for me


Date of birth : 15th

July 1983

Nationality : Indian

Marital status : Single

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