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Executive Assistant Manager

Location:
Al Asimah Governate, Kuwait
Salary:
500 kd
Posted:
January 29, 2019

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Resume:

**** *** (Faculty of Arts and Humanities)- Beirut - Lebanon

English Language and Literature

**** ******** ********** (Faculty of Management, Beirut - Lebanon

Public relation and Advertising

2003 Evangelical school, Beirut - Lebanon

Lebanese Official baccalaureates II with emphasis on Philosophy

Sultan Center- TSC

Human Resources – Recruitment

Assisting in searching for recruitment sources such as local database, company applications files, online recruiting agencies, local agencies, etc. to find candidates suitable.

Maintain and update the scheduler for the resourcing Manager appointments.

Coordinate with Line Managers for the interview schedules of the candidates.

Preparing offers of employment for candidates and required documentation for new hires

Liaise with the required agencies for candidate’s logistics (travel, accommodation, and lodging) to ensure a smooth interview schedule for the candidate.

Preparing and executing contracts with recruitment agencies in accordance with company policies and procedures.

Prepare NOC reports; follow up their exit formalities process and Invoices.

1st May 2013 – Feb 2014 Infocenter Training Institute, Kuwait

Infocenter training company is simply The House of Certification for many international Learning Partners around the world.

Account Executive

Maintaining and developing relationships with existing customers in person and via telephone calls and emails.

To sell Training and a conference to both new and existing clients for different event and subject.

Responsible for the performance and development of my monthly target.

Prepare exciting and creative proposals to attract new sponsors at all levels.

Cold calling to arrange meetings with potential customers to prospect for new business.

Responding to incoming email and phone inquiries.

Negotiating the terms of an agreement and closing sales.

Representing the organization at trade exhibitions, events and demonstrations.

Negotiating on price, costs, delivery and specifications with buyers and managers.

Challenging any objections with a view to getting the customer to buy.

Reviewing my own sales performance, aiming to meet or exceed targets.

Gaining a clear understanding of customers' businesses and requirements.

Making accurate, rapid cost calculations and providing customers with quotations.

Attending team meeting and sharing best practice with colleagues.

April 2012 – March 2013 Moevenpick Hotel Kuwait, Kuwait

Communication Executive

In charge of Moevenoick Hotel Kuwait franchisees.

Updated news and writing Press release to local press about news and current events in the hotel

Contact with local journalists, local community, institutions, and embassies.

Treatment of press inquiries about the hotel

Organization of PR and special events.

Update department heads and staff about all concerning news of the hotel and the hotel chain.

Prepare Flyers, Advertising materials for every occasions and seasons.

Create tactical and strategic Marketing campaigns.

Establishes a yearly PR action plan and PR budget.

Responsible of social media Facebook, twitter and Website.

Responsible about hotels menus and following corporate Identity.

Responsible for menu designs, broachers, roll up material and all adverting designs.

Conducting the annual business plan (Media plans, Marketing plans, Annual marketing plans, Marketing Strategies and Budget).

July 2009 - Feb 2012 Hilton Metropolitan Palace Hotel, Beirut - Lebanon

Accounts Payable

Working as per the international accounting standard.

Prepare monthly general and standard journal entries, income and balance sheet statements.

Account reconciliations, reports and various other accounting statement and reports, provide interpretation of results as appropriate.

Compute all taxes applicable: VAT, Salaries & wages Tax, 3% flat salaries tax, Nonresident tax, and income tax.

Prepare Monthly & annual closing of F&B Stores and Inventories

Reconciliation for F&B invoices between Materials Control & Sun System.

Reconcile all closing Store between General ledger & Materials Control

Make allocation and distribution for all expenses related to the insurance and all prepaid invoices

Reconcile the payroll at the end of each month

Reconcile all vendor accounts, and prepare bank payment voucher for the due balances

Posting to the main journal entry books, maintaining the ledger.

Performs miscellaneous job-related duties as assigned.

July 2008 – Mar 2009 Food and Drug Corporation, Beirut - Lebanon

Food & Drug Corporation is one of the top leading companies in Lebanon dealing with import, marketing and distribution of FMCG's and Pharmaceuticals.

HR Coordinator

Review applications/CVs, evaluate applicant skills and make recommendations based on the applicant qualifications & preliminary interview.

Searching for and adapting recruitment best practice such as assessment centers, advertising channels, search and headhunting services, etc. and recommending implementation of activities that best fit the company

Ensuring that recruitment is in line with the labor laws and legal/administrative requirements Prepare employment offers and contracts after completion of the selection process.

Assisting payroll: Prepare monthly detailed report for the salaries.

Insuring the integration of new employee during the probation period.

Providing certificates and letters for stuff upon request.

Monitoring and controlling leave balance available through the payroll system.

Handling the data entry of all new employees in the HR system.

Knows the formal and informal departmental goals, standards, policies and procedures.

Assist with special events planning.

Coordinating the orientation program

Prepare job description for all the new employees.

Responsible of the employee annual and sick leaves.

Update the appropriate form when an employee receives a promotion.

Informing new employee of polices and procedures for the company.

Preparing and verifying the employee’s daily attendance.

Inform job applicants of their acceptance or rejection for employment.

Responsible for the incoming logbook mail (fax, courier, etc as well as dispatching the outgoing courier and ensure all logs and updated.

Perform any additional HR related tasks (such as medical inquires, etc as well as Administration activities, as required (such as follow-up on contracts, etc….)

Aug 2006- Sep 2007 Cedar Office Center, Beirut-Lebanon

Cedar Office Center, Interior Design and Office Furniture Company

Executive Assistant Manager

Responsible of the showroom as well as preparing invoices of all the suppliers.

Preparing Export Invoices and packing lists, offers and Performa invoices.

Receiving and sending offers.

Responsible of the prices of the items.

Responsible of the cash and preparing the receipt of every payment.

Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

Controlling and updates client's statement of account.

Full coordination with the human, quality purchasing and sales manager.

Responsible for typing all the required forms, letters, correspondence letters both external and internal

Organize and supervise all the administrative activities that facilitate the smooth running of an organization.

Dealing with post and emails and Monitor phone calls and control correspondences

Ensure filing systems are maintained and up to date & define procedures for record retention

Control and filling of all incoming accounting and offices papers such as invoices, delivery credit/Debit notes, order offers, fax etc.

Skills:

Computer skills:

Oracle, Alfa, Dolphins, Navision & SUN32 (Accountings Programs)

Material Control, CRM, Apollo system,MS office (Word, excel)

Power point operating, knowledge and internet.

Training and other certificate:

Communication skill, Sun System Certificate from Hilton Hotel,

Marketing and public relation, Leadership and performance

Management.

Written

Spoken

English

Very good

Very good

Arabic

Very good

Very good

Languages:

NOTE: REFERENCES WOULD BE AVAILABLE UPON REQUEST.



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