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Administrative Assistant Sales

Location:
Madison, New Jersey, United States
Posted:
November 12, 2018

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Resume:

Kathleen A. Strout

*** ***** **

Randolph, NJ ***69

973-***-****

ac7n7f@r.postjobfree.com

**/**-******* ******* ****** Living – Madison, NJ

Administrative Assistant/Lead Concierge

Support Director of Sales by handling initial contact with potential residents and family members; Maintain Resident database; Create spreadsheets; answer phones; Greet visitors; Report maintenance issues; Distribute paychecks; Record meals; Interact with residents; Set up tours; Projects

1/16 – 10/17 Rodan + Fields

Employer is the maker of skincare products.

Consultant

Coordinate sales; Plan Events; Work as a teamplayer and motivate other consultants

1/14 – 4/14 Ross, Rosenthal & Company, LLP – Morristown, NJ

(temp)

Employer is a mid sized public accounting firm specializing in sophisticated, high net worth client.

Administrative Assistant

Projects; Log in tax data; Created and maintained status reports; Database Maintenance; Various other duties including filing, copying, etc.; Answering phones

08/08 – 01/14 JP Morgan Chase – Whippany, NJ

Senior Executive Administrative Assistant

Supported three senior managers including their staffs (150 employees plus 100 consultants) based in NJ and NY for the Information Business Technology Group.

Responsible for travel and entertainment bookings and expenses, both Domestic and International.

Obtained visas and necessary paperwork to travel internationally.

Responsible for scheduling and setting up videoing conference, both Domestic and International.

Processed invoices for consultants.

On Boarded new employees which included creating system ids for IT, ordering equipment, assigning office space, phone setups and assign network access to core programs. As well as the coordination of disabling accesses for employee terminations.

Maintained and updated employee listings and distribution mail lists.

Attendance for 150 personnel records.

Ordered all equipment ie: computers, monitors, supplies, stationary and communication devices.

Equipment invoicing

Created and followed up on End User and computer issues. Such as opening trouble tickets.

Communicated with other assistants worldwide.

12/05 – 06/08 Bear Stearns Co, Inc. – Whippany, NJ - Acquired by JP Morgan

Senior Executive Administrative Assistant

Supported three senior managers including their staffs (125 employees plus 50 consultants) based in three locations for the Information Technology Group.

Managed the access control list; Account Management by the access control list; Created Lan Ids, granted access to network drives, and created Rightfax Accounts, Database maintenance.

Created and maintained Sharepoint portals for the Open Systems Database group.

Supervised department projects in the HP Project Portfolio Management system and escalated issues to the three senior managers.

Set up new employees for the On Boarding process which included creating system ids, ordering equipment, assigning office space, and assign network access to core programs (i.e., Exchange).

Provided one-on-one training sessions for new employees to company policy and procedures.

Responsible for validating all Communication equipment purchases and travel and entertainment expenses.

Verified weekly time and attendance for 150 personnel records.

Participated in weekly management meetings, resolved outstanding issues, and report back the status.

Volunteered often for special projects which included annual compensation, annual appraisals, and other highly confidential assignments.

2/94 – 11/05 Ross, Rosenthal & Company, LLP – Morristown, NJ

Employer is a mid sized public accounting firm specializing in sophisticated, high net worth client.

Systems Administrator

Manage and oversee operations of a mid-sized certified public accounting firm:

Supervision of administrative, support and technical staff

Due date tracking, Extensions

Time and Billing

Maintained personnel records, vacation, sick time, etc

Maintained databases

Bookkeeping

Perform bookkeeping duties for clients and company to include:

Accounts Payable

Accounts Receivable

Bank statement reconciliation

Management Reports

Prepared financial statements

Network Administrator

Manage computer network and provide technical support:

Maintained and updated network via Novell Network

Installed/removed software

Backup/restore files utilizing Backup Exec

Troubleshoot hardware and software problems

Liaison with outside computer consulting firm

Provided technical support to clients

Implemented and maintained time and billing program

Supervised the assembly of all outgoing accounting packages to include tax returns.

Software

Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Ariba, Sharepoint, Backup Exec, Quicken, Quickbooks, Prosystem Tax, Rightfax, Active Directory, TEEMS, epurchase, Time & Attendence, HP Project Portfolio Management.



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