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Executive Assistant Data Entry

Washington, District of Columbia, United States
November 02, 2018

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** ****** *****

Waldorf, MD ***02



My objective is to use the professional, administrative skills that I currently have to obtain a challenging career that offers growth and opportunity.


Master Security – Arlington, VA

Captain/Office Manager/Recruiter (No Clearance) 07/12 – 10/18

Being directly responsible for Master Security supervision and the client’s direction

Protect the well being of Employees, Residents, and Real Property

Having a clear working knowledge of all post orders, procedures and directives at assigned post

Responsible for Interviewing, determines hiring via i.applacant pro and termination of employees

Oversee 40+ properties residential and commercial

Manage 5 Lieutenants and approximately 80+ officers

Handles all scheduling via Cetrix, ordering of all uniforms via Distrubution Uniforms, usernames and passwords via Officer

All Administrative work

Setup and attend meetings with Potential Clients and Current Clients

Assist with bidding on Contracts

Train officers on equipment and maintaining mobile, unpatterned surveillance of the building and providing maximum visibility throughout the property. Stagger hourly patrols. Observe and report any unusual activity to the Property Managers. Complete any trespassing reports on anyone that does not belong on premises

Completing all incident reports, daily activity reports, and other written documents in an efficient and timely manner

Responsible for breakdowns in equipment and vehicles, that may result in the loss of service, injury, property or life

Respond to all unemployment cases

Jardon and Howard Technologies “JHT” Washington, DC

Executive Assistant (TS Clearance) 07/08 – 06/10

Department of Defense – Asia and Pacific Security Affairs – East Asia

Prepare daybooks

Perform protocol duties as required for the Deputy Assistant Secretary of Defense and/or the Principle Deputy “DASD/PD”

Maintain DASD and PD calendars

Request and Setup calendars for the conference room for DASD/PD

Schedule transportation for the DASD/PD

Pass Clearances for DASD/PD

Prepare travel request, travel orders and complete travel vouchers for DASD/PD

Clear visitor cars for DASD/PD

Timekeeper for the DASD

Scan, track and document all paper work coming in and out of the office via SACCP

Coordinate Tandberg and VTC set-up and testing

Allied Technical Services Group Washington, DC

Secretary IV(TS Clearance) 12/07 – 07/08

U.S. Dept. of State – Bureau of European and Eurasian Affairs Joint Executive Office

Provide administrative support and perform clerical duties necessary to meet the needs of the Supervisory Post Management Officer

Prepare cables for overseas positions

Perform general office duties

Schedule meetings

Setup calendars for the conference room use of various bureaus

Coordinate DVC set up and testing

Travel orders and Travel vouchers

TAC Secured McLean VA

Document Control Specialist (TS Clearance) 10/06 – 04/07

SAIC/ NCR Security Operations - McLean, VA

Responsible for mail retrieval and pickup throughout the day

Responsible for mail retrieval, pickup and drop off from the US Post Office

Log in all registered, express, and certified mail

Document and Assign Control numbers to all classified materials using barcodes coming into and going out of the facility

Maintain accountability of classified documents through processing, data entry, controlling and protecting all materials as set forth by government regulations

Interact with the document control customer base both internally and externally

Participate in internal/external security audits, performing duties as required

Some knowledge of NISPOM

Federal Management Systems Washington DC

Secretary V (TS Clearance) 02/04 - 04/06

U.S. State Department Office of African Affairs/Regional and Security Affairs

Responsible for mail retrieval and pickup throughout the day

Prepare cables for overseas positions

Perform general office duties

Process set-up travel itinerary with Carlson Wagonlit Travel for Bureau Officers

Obtains diplomatic visas for officials

Pre-Clear Travel Request for the Department of Defense

Pre-Clear Export License for Military Equipment

Provided administrative support, necessary to meet the needs of the Director

Time and Attendance (TATEL)

Federal Management Systems Washington, DC

Administrative Agreements Support (TS Clearance) 09/00 – 12/03

U.S. State Department Office of Defense Trade Controls

Typed all approval letters, new and amended, to extend terms, expand scopes, add/delete signatories, and expand sales territories and novations

Transferred copies of signed official forms and sales reports, agreements and notifications of expired or non-executed agreements to agreements team

Delivered cases to different Bureaus within the main State Department

Supported staffing by delivering cases from agreements team to administration and making extra copies of cases as required

Maintained ready supply of checklists used for initial review

Supported call center by screening calls and taking messages

Staffed an average of seventy-five or more cases a day to the Department of Defense and other government agencies for review

Issue at least 150 Approval Letters per week to multiple contracting agencies

Received training as an issuing clerk and Data Entry Specialist

Assigned case numbers to new and amended cases

Kajax Engineering, Inc. - Document Control/Data Entry Specialist 5/98 - 9/00

Army Declassification Facility (Archives Branch) TS Clearance

Kajax Engineering, Inc. -Service Dispatch Operator 1 10/94 - 05/98

Solution Center

Kajax Engineering, Inc. – Housing and Urban Development 06/90 - 10/94

Receptionist / Administrative Assistant


4+ yrs of staffing, issuing and typing agreements for technical data, Manufacturing Licenses and Defense Services

More than 10 years of experience with document control and accountability of highly sensitive classified documents

Over 9 years of Management experience

20+ years experience in all aspects of administrative duties in the following areas: Customer Service, data entry, staffing and issuing cases, filing, telephone operations, copier/facsimiles, schedule meetings, arrange travel, travel orders, travel vouchers, time keeping, microfilm, microfiche, HP Laser Printer fuser assembly repairs, keyboard repairs, scan gun, shipping and receiving

Received various awards from KEI, HUD, DMA (NIMA), and the ARMY, due to my demonstrated ability to manage multiple projects and tasks and achieve superior results


Teamwork & Flexibility

Patience to demands, Multi-tasking and Supervisory skills

2+ yrs of Security with Country Pre-Clearance of export licenses

6 yrs Pre-Clearance of Country Travel Request

10+ yrs of Management skills

Promoted twice in less than 6 month


Initial Declassification Procedures Training, 1998

Principles of Total Quality Management Training, 1998

Microsoft Office, MS Publisher, Internet Explorer, Word Perfect 5.1, Chums, Martin Marietta, Detra, Form Flow, SACCP, E2Soultions, Travel Manager, DTS, CableXpress, PICS, Clientele, Magic Solution, Microfiche and Microfilm

Handcuff, Baton, OC Spray

West Potomac High School - Diploma 6/87

Received various awards from KEI, HUD, DMA (NIMA), and the ARMY, due to my demonstrated ability to manage multiple projects and tasks and achieve superior results


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