Emine Mutaf, MBA, CPM
Project Manager, Buyer, Contract/Bid/Proposal Specialist
San Diego, CA 92122
Principal Areas of Practice
Work experiences include project management with PMBOK methodology, coordination, procurement, vendor management, logistics, proposal & contract management, marketing, business/marketing plan writing, business development, international business, systems conversion, integration, implementation, translation & interpretation, trained, supervised and developed staff.
Budget and schedule forecast & planning
Financial analysis, Operations, Logistics
Resource management, Demand planner
Procurement, sourcing, outsourcing, negotiation, cost reduction
Government contracts, FAR, DFAR, compliance
Qualitative / quantitative analysis
Proposals & contracts, Bids
Client & Vendor Relations
Turkish translation & interpretation
MS Office, MS Word, WordPerfect, ACT, MS Publisher, Access, MS Project, PowerPoint, Excel, Eudora, Ariba, SAP, MS Outlook, File Maker Pro, MS SharePoint, PeopleSoft, Peachtree
Education / Qualifications
B.S. Economics, Bogazici University, Istanbul, Turkey
Two certificates from UCSD, Business Management and Contemporary Marketing
MBA, International Business, 3.9 GPA, National University, San Diego, CA, CPM, Certificate in Project Management, National University, San Diego, CA
Contract Agent III in Technology
Create contracts and executes contract related activities including agreement change orders.
Assist client in developing requirements and scope of work documentation.
Negotiate purchase agreements. Coordinate with Strategic Contracting, Vendor Management, Finance and HR
Periodic and ongoing vendor evaluation, develops SLAs and metrics
Provide consulting and transition support for new engagements
Involved with improvement and innovation direction and initiatives, leads and mentors the contract management team
Tracks and reports metrics
Work closely with internal support organizations including Law Department, Accounts Payable, and Risk Management.
Ensure client compliance with appropriate procurement, ethical behavior, and accounting policies.
Maintain records to demonstrate that proper protocol was followed in the sourcing and contracting processes.
Feb 2018-April 2018
Senior Subcontracts Administrator
DoD subcontract management experience, includes comprehensive experience in FAR/DFARS and mandatory flow down clauses, Cost Accounting Standards (CAS), procurement integrity requirements, contract law, contract formation and subcontract administration, cost and price analysis, negotiation, acquisition planning, supplier relationship management and project management.
Demonstrated experience soliciting and analyzing quotations, including SOW development; negotiating terms and conditions of purchase, payment and price; thorough understanding of Patent and Data Rights Clauses. Work with internal customers and vendors to resolve problems. Exhibit leadership and teamwork and demonstrate the ability to build positive and professional relationships to successfully accomplish work assignments.
Experience in evaluating, negotiating, pricing and administrating complex/high dollar cost reimbursement, fixed price and incentive subcontracts.
July 2017- Oct’2017
Intuit – Sr. Technology Sourcing Specialist
Sourcing/procurement skills related to technology sourcing, renewals, amendments, contract management.
Experienced negotiator. Special emphasis on a "partnering approach”; able to reach mutually beneficial agreements that result in great outcomes for customers, shareholders, and the employees involved.
Good communicator (written and verbal). Able to understand and communicate complex topics with simplicity across organizational boundaries and up/down the management chain.
Business acumen. Able to make decisions in an ambiguous environment. Willingness to take measured risks and to own outcomes. Adaptability, understanding of businesses. Able to quickly grasp and prioritize projects of importance strategy & business.
Passion for learning and experimentation. Courage to team with others to solve problems and to lead critical thinking.
Alliance builder. Able to build and maintain the trust of others. Impeccable integrity. Honors commitments and exceeds expectations. Able to establish and maintain valuable and genuine business relationships.
Regularly monitors the quality and service levels of suppliers, to ensure excellent customer satisfaction and cost effectiveness. Consistently applies Supplier Relationship Management (SRM) best practices.
Regular monitors the industry for opportunities to take advantage of status/changes.
Meets Procurement, SOX, and other company policies and requirements; applies due diligence and compliance guidelines.
Temp Buyer, Novartis San Diego, CA 10/15-1/2016
Procurement of materials, supplies, equipment, tools required by scientists to carry on their experiments. In charge of RMA’s, CERF’s and CRAF’s. Also in charge of drafting contracts, knowledge of legal t &c’s. Drafted Master Service Level Agreements. Knowledge of government contracts, FAR, DFAR, Sox, etc.
Purchased assets and parts, conducted invoice reconciliation, updated the price lists in SAP, managed the priority shipments that were on backorder
Responsible for vendor selection, sourcing, negotiating delivery terms, etc. Constant communication with both internal and external stakeholders. Proposal of ideas to Procurement and IT management teams, monitored IT purchasing activities. Actively participated in implementing and maintaining Discovery Sciences outsourcing strategy
Built and maintained an optimized partnership and close collaboration with business partners at every step of the end to end contracting process
LearningSolutions3rdPlanet, Independent Project Consultant San Diego, CA, 6/2007-9/2015
IBM, Siemens, Turkcell, On Site Energy, Eilar Associates, Carefusion, Aker Tekstil, Ege Halicilik,
Responsible for the proposal preparation, contract negotiation and administration of major contracts or subcontracts throughout the full cycle. Also responsible for procurement, vendor selection/management, negotiations, invoicing, resource allocation, inventory management and supply chain mechanisms. Monitored subcontract budgets and deliverables, maintained and tracked company subcontract metrics including cost and administrative volumes. Have knowledge of the FAR 12-15,30, FAR 2/ DFAR, ISO9001/AS9100, SOX, small business, CPSR and UCC. Maintained databases and prepared reports for bid requests, proposals, sales orders, and part numbers.
Responsible for the management of material inventory levels to ensure that raw material components and manufactured products are available when needed to satisfy the plant and customer requirements. Responsibilities include the planning and procurement of material components to minimize obsolescence and overstock situations while achieving maximum customer service levels Inventory Management. Application of best practice techniques, statistical modeling, and forecasting to maintain inventories at optimal levels. Responsible for procuring hardware, software and services. Proficient in subcontract negotiations, T's & C's, price analysis and price justifications.
Used and developed SAP reports to analyze inventory positions that lead to actionable recommendations. Developed and implemented safety stock and bin sizing models to minimize inventory while maximizing customer service levels. Completed E&O inventory analysis, recommend depletion strategy. Identified, initiated and completed continuous improvement projects within the Purchasing Department.
Reviewed historical demand and calculated future projections based on revenue goals and or trend analysis, as well as balance the needs of the customer with internal quality and financial constraints. Partnered with product marketing, product development, supply chain, and Finance to develop, implement and monitor product line forecasts in both units and dollars.
Developed detailed supply and demand component schedules and drive through SAP by releasing planned orders. Monitored forecast activities for assigned product lines to ensure purchasing consolidates requirements to meet on-time deliveries.
Worked with finance, marketing, accounting, production and the business to gather requirements, worked with the suppliers to ensure requirements are met, monitored and documented the process. Facilitated operations and created recurring operating mechanisms so administration can be transferred business processes.
Worked on small engineering and renewable energy projects for lean engineering companies. Identified and delivered savings on direct material spend, led supplier selection and negotiation through RFQ/RFP process. Implemented sourcing strategies on key spend categories, administered pipeline of strategic sourcing projects.
I purchased HVAC & Plumbing material and equipment in several engineering projects I worked on, both commercial and industrial. I always selected vendors that would provide the best value based on price and past proven performance. I updated and maintained current market pricing of standard project related materials for both purchasing and estimating personnel and used the estimate as a tool for comparison on materials to help eliminate the risk of cost overruns.
Developed negotiation plan and contract terms, led the category negotiation process, managed strategic relationship with preferred and other existing suppliers. Possess technical competencies and am able to comprehend and relate detailed engineering requirements to internal stakeholders and suppliers
IBM, Siemens 5/2010-9/2012 Remote, Project Coordinator
Worked in the conversion and integration of IBM and Siemens’ telephony systems.
Effectively managed Field Operations capital and expense projects. Ensured adherences to quality standards and reviewed program/project deliverables. Planned material requirements using company's ERP system.
Purchased raw materials, components and services at the lowest possible cost with acceptable standards of quality and service within established time frames. Investigated suppliers to establish their ability as a source of supply and maintained competitive sources of supply for materials, components, services. Reviewed components /services for possible in-sourcing or resourcing. Purchased MRO items, Capital and tooling requirements.
Adhered to purchasing policies and procedures through review of requisitions within electronic procurement system, ensuring compliance with approvals, budgeting codes, international requirements and controlled substance regulations. Saved 40% on procurement of raw materials, components, parts, subcontractors and outsourcing.
Obtained quotations and assists in evaluating potential new vendors and product sources. Communicated with researchers and vendors to accommodate requests for repairs and service. Verified all documentation related to goods received and work produced by additional procurement and receiving staff, and assists with resolving inconsistencies or issues within the supply chain.
Possess knowledge of change management principles, experience using learning management systems
RFP & Bid Coordinator, Cardinal Health, San Diego, CA 4/2006-5/2007
Worked as a SAP consultant for Cardinal Health in setting up their system in SAP for accounting, procurement, finance, contracts, pricing. Used metric reporting and equipment forecasting tools.
Responsible for the administration of Bids, RFPs and Pricing. Bid / Proposal coordination and scheduling, processing, response, including obtaining required approvals and responding to terms and conditions. Experienced in cost type, firm fixed price and T and M subcontracts and able to read Earned Value Management and interpret Cost Performance Reports.
Experience in creating and managing acquisition plans, statements of work, synopses, solicitations, pre-negotiation and price-negotiation memorandums, past performance verifications, subcontracting plans, purchase orders, award modifications.
Generate, review and provide comments on procurement packages to include: RFQ, RFI, RFP, Performance Work Statements (PWS), change requests for both negotiated competitive procurements and sole source procurements.
Accomplished goals through effective matrix-management across multiple functional areas including Engineering, Product Management, Pricing, Finance, Market Research, Marketing Communications, Sales, Training, Contracts, and Legal.
Buyer, San Diego City Schools, California 5/2004-2/2006
Independently performed duties related to the purchase of schools supplies, materials, equipment, furniture purchases/relocations, space planning, MRO and services in assigned buying areas, experienced in procuring steel, raw materials and sourcing coating, brazing, tooling, machining.
Saved the School District $250,000 which was 35% in custom-made IT equipment purchases from Dell, IBM, Apple and Compaq including software, licensing and warranty terms.
I procured ductwork, pipe, valves, fittings and related materials for the HVAC & Plumbing work under the umbrella of MRO (Maintenance, Repair, Operations) for the Department of Operations at the SD City Schools. They were required for the schools, district offices for new construction sites, buildings, for maintenance and repair purposes, the big emphasize being on HVAC and Plumbing work.
Issued purchase orders with a ceiling limit of $ 500,000 for materials, equipment and services. Developed subcontract specifications, work statements, and terms and conditions the procurement of specialized materials, equipment, and/or services.
Prepared bid packages, conducted bidders’ conferences, analyzed and evaluated proposals, negotiated subcontract provisions, selected or recommended subcontractors, wrote awards, and administered resulting subcontracts
Negotiated and coordinated additions, deletions, or modifications to subcontracts. Kept informed of all federal, state, county, and local laws regulating the purchasing practices of school districts.
Helped in the conversion of the system to Peoplesoft V 8.0 and trained other staff.