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Executive Assistant Administrative

Newark, NJ
September 13, 2018

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Lynne Summers


732-***-**** – Mobile


Highly focused and results-oriented executive assistant with more than 10 years of progressive experience in office administration and project management. Demonstrated capacity to provide comprehensive support for senior level executives. Proficient at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives. Strategic Planning Process Improvement Information Technology Management Account Management Project Management Customer Management PROFESSIONAL EXPERIENCE

Administrative Assistant I 09/3/13 to 3/1/2014

Horizon Casualty Services/BCBS, Newark, NJ

via Winston Staffing, Inc.

● Research contracts for retention eligibility using ProvTrak software

● Scan contracts using ScanTrack

● Maintain databases using MS Excel, MS Access

Administrative Assistant 11/2011 to 6/1/2012

CMC Energy Services, Cranbury, NJ

via Staffing Now Inc.

● Receive, check and input data into computer system using MS Access

● Responsible for accurate data output, accurate reports and retrieve data f rom the computer when required

● Update and maintain information in database

● Resolve customer questions and issues

Executive Administrative Assistant to Sr. Vice President of Real Estate 5/2005 to 1/2009 Burlington Coat Factory, Burlington, NJ

Assisted Senior Vice President and worked with Senior Brokers to find new locations for corporate expansion

● Researched and compiled demographics, comparables in marketplace, site plans

● Managed and coordinated all broker correspondence associated with prospective properties

● Organized study of marketplace for all new retail projects

● Maintained library of all up to date lease plans from developers

● Performed due diligence for new acquisitions, set up and reviewed PowerPoint presentations and Letters of Intent

● Coordinated and integrated with corporate staff to ensure cohesive communication

● Analyzed and projected future markets, performed market trend analysis

● Ensured projects were completed in a timely and professional manner

● Handled inquiries from Developers for future expansion

● Followed up and responded to email/voicemail, set up appointments using Outlook, managed travel/expense reports

● Maintained inter-departmental log t o indicate location and stages of completion on all various r eal estate transactions

● Prepared presentations for new store approvals

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Executive Assistant 8/2004 to 4/2005

Cooper Square Realty, Inc., New York, NY

Effectively managed all administrative, communication and organizational tasks in addition to assisting Property Manager with a portfolio of 12 properties and provided superior client services.

● Maintained knowledge of each property in order to assist Property Manager in addressing questions, or resolving problems, open items and followed through to completion

● Prepared and distributed memos, notices or other correspondence to residents

● Communicated and enforced the company’s policy on maintenance payments

● Updated residents on the status of complaints/requests and ensured awareness of actions being taken

● Followed through to ensure the satisfactory completion of repairs or service work

● Completed final processing of applications for sales /rentals of both approved and denied packages

● Arranged for interviews and followed up on their outcome

● Oversaw all aspects of the closing process to ensure satisfactory completion

● Set up segregated files for capital improvement projects

● Obtained certificates of insurance from contractors and processed payment requests

● Coordinated all property inspections

● Acquired and filed final sign-offs and warranties; provided final notification to residents upon completion

● Handled the documentation and submittal of all insurance claims

● Received, processed and oversaw all alteration requests

● Tracked and followed up on all refinancing requests

● Monitored lease renewals for residential properties; ensured leases did not expire Executive Assistant 9/2003 – 7/2004

Gumley-Haft, Inc., New York, NY

Provided support to Property Manager with a portfolio of 3 properties.

● Supported property manager with effective staffing, management systems and tenant relocations

● Liaised with professionals in such disciplines as architecture, account, property appraisals

● Worked with Board of Directors to create a safe, clean and empowering community

● Participated in the creation of Board strategies, operational procedures and policy development

● Monitored building expenditures, tenant files and maintenance collections

● Ensured follow up of House Rules

● Assisted shareholders/residents on a daily basis/other duties as assigned COMPUTER SKILLS

MS Office 2007/2010 (Word, Excel, PowerPoint, Outlook, Access), Adobe Reader, Adobe Writer, LawTrac, WestLaw, LoisLaw


Katharine Gibbs School, Piscataway, NJ July 1994

Mercer County Community College, West Windsor, NJ May 2012 Pursuing A.A.S. in Paralegal Studies

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