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Manager Administrative Assistant

Location:
Lebanon, New Jersey, 08833, United States
Posted:
December 31, 2017

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M E D H E A M. N U E V A

** ******** **.

Flemington, New Jersey 08822

MOBILE : 845-***-****

EMAIL : ac3u75@r.postjobfree.com

PROPOSED FOR THE POSITION OF

Unit Coordinator / Purchaser / Secretary / Executive Secretary / Receptionist / Personal Assistant / Administrative Assistant / Clerical / Telephone Operator

OBJECTIVE

To work for a Professional, Growth-oriented organization where my skills and abilities can be put to best use. To obtain a position, where I can functionally and creatively employ my knowledge in the field of my capabilities.

PROFESSIONAL EXPERIENCE

Marshalls

Cashier/Administrative Coordinator

(Full time)

Flemington New Jersey

January til present

Atlas Telecommunications Est.

Sales Coordinator

Telecom Division

Abu Dhabi, U.A.E.

June 2005 – November 2015

Jobs Responsibilities:

•Preparing Quotations / Tender

•Dealing with Clients locally and internationally

•Dealing with Suppliers locally and internationally

•Seldom do the demo in a certain clientele

•Involved in maintaining the flow of daily operations in the office as well

Attending minutes of the meeting, often preparing the minutes

•Negotiating with Clientele

•Entertaining Clientele once in the country

•Responsible for doing monthly sales report in the entire telecom division

•Responsible for day to day follow up for some certain jobs (e.g. enquiries, tender, report and all)

•Preparing the TRA Letter to TRA Department

•Preparing the letter for Duty Exemption Letter to some Clientele for Government and other Private companies

•Responsible for GHQ letters in clearing items that was shipped to us

•Doing follow – up for government clientele regarding such letters to be released to us in order to clear the shipment from our Suppliers

•Negotiating some transactions (if its needed and if I am asked by the Superior)

•Preparing the Gate Passes for Government & Oil & Gas Sector

•Preparing Gate Passes for GHQ in doing some installation, in visiting of project sites and other else that is related to the project involved Telecom

•Purchasing items to our Suppliers.

•With constant follow – up to our Supplier regarding any shipments that will be shipped to UAE.

•Preparing Clearance letter to Government and Non-Government Sectors in order to clear any shipments from outside country

•Constant follow-up or telephone calls to DHL or any Courier Company with regards of any shipments

•Filling up necessary forms in order to provide Courier Company to release the DO to us

•Preparing Invoices and Delivery Notes to the Customer

•Issuing of GRN & Requesting GIN from our Stores

•Providing all the document needed by Accounts Department once Invoices and Delivery Notes were signed by our Customers

•Providing the document needed by Accounts before signing the Invoices

(Al Futtaim) Tarmac Abu Dhabi Ltd.

Senior Secretary to the CEO

Abu Dhabi, U.A.E.

February 2003 – June 2005

Jobs Responsibilities:

•Entertaining Clientele and providing them the guidance on what they need and connecting them to the person they are here to meet

•Answering Incoming calls

•Making an appointment to the Director

•Responsible for answering emails of the company (after showing all the new emails to the Director, Supervisor)

•Distributing faxes, emails to the responsible person within the company

•Doing the Reports for the company during end of the month

•Taking Minutes of the Meeting every month

•Arranging files and putting it in their respective files

•Arranging appointments of our Clientele to the Director of the company

•Preparing the quotations or any enquiry

Emirates Building Systems

Secretary / Receptionist

Dubai/Abu Dhabi, U.A.E.

April 1998 – February 2003

Jobs Responsibilities:

•As Secretary/Receptionist, answering all the incoming calls

•Surfing Internet for any matter given by me from the Supervisor for any enquiry given

•Doing quotations

•Typing the monthly report

•Distributing faxes, emails to the concerned person in the company

•Entertaining and giving guidance to our Clientele

Armed Forces Hospital

Secretary/Personnel Assistant to the Programmed Director and

Hospital Administrator

Riyadh, KSA

October 1994 – March 1998

Jobs Responsibilities:

•Doing all the Minutes of the Meeting every month from the Director of Medical

Services

•Responsible for typing all the patients reports given by the in-charged Doctor

•Giving all the everyday report receiving from the different department within the hospital to the Program Director, Deputy Program Director and Hospital Administrator

•Answering all incoming calls, transferring to the person concerned

•Answering all emails, faxes (if its needed)

•Preparing all the lecture that will be given by the in-charge doctor to the staff

King AbdulAziz Faculty of Dentistry

Secretary to the Project Manager

Jeddah, KSA

January 1994 – September 1994

(Sister Hosp. of AFH – temporary basis only for setting up the newly open hospital)

Jobs Responsibilities:

•Giving all the daily report (emails. Faxes)

•Responsible for doing all the reports given by the Director

•Doing all the Lecture from the Doctors

•Keeping all the files in their respective files cabinet

•Keeping all the confidential

•Responsible for the daily schedule of the Drivers if which area and duty they will be assigned

Armed Forces Hospital

Secretary to the Programme Director/Hospital Administrator

Medical Transcriptions/Librarian

Wadi Al Dawasir, Riyadh, K.S.A.

September 1989 – December 1993

Jobs Responsibilities:

•Submitting all the incoming emails and faxes to the Program Director/Hospital Administrator and Deputy Program Director

•Responsible for preparing all the reports, correspondences given by the heads in the Administration Department

•Responsible for the monthly inventory for books in the Hospital Library every end of the month

•Doing all the doctors report for the patients

•Taking the Minutes of the Meeting every first week of the Month

•Responsible for doing all in all patients report every end of the month given to me by the doctors (e.g. All departments in the Hospital)

Pure foods Company

Secretary / Booking Supervisor

Marikina, Metro Manila, Philippines

Jobs Responsibilities:

•Responsible for the reviewing the frozen stocks about the expiration

•Doing all the check up for all of the frozen stocks

•Meeting Clientele to other companies, and other places within the Manila Area and outside the city

•Checking all the code numbers of the stock

•Booking all the purchase order received

•Submitting all the items needed from the Clientele to our immediate supervisor

Leverage International (Consultant)

Secretary

Pasong Tamo, Makati, Metro Manila, Philippines

Jobs Responsibilities:

•Answering incoming calls, booked for appointment for our clientele to any hotel

•Entertaining and giving proper guidance our Clientele within the premises of my duty area

•Submitting all daily reports to the head of the company

•Typing all the correspondences given to me from the Manager

Department of Finance

Clerk

Iriga City, Philippines

Jobs Responsibilities:

•Assisting the head of finance for the receipt

•Filling all the bills paid by the customers

•Reviewing all the paid receipt and keeping it in proper code files

•Typing all the reports given to me from the Head of Finance

Department of Public Works & Highways

Secretary to the CEO

Naga City, Philippines

Jobs Responsibilities:

•Answering incoming calls

•Set an appointment to our Supplier, End-User the schedule given to me from the Head of Engineering Department

•Typing all the reports

•Submitting all the daily faxes received and emails

•Giving all the calls received to the Head of Engineering Department

•Sending faxes and emails to the responsible person

•Typing quotations, enquiry

Philippine National Bank (Mabini Branch)

Accounting Clerk (Contractual Basis)

Manila, Philippines

Jobs Responsibilities:

•Reviewing all the tellers finished booklet

•Recording all the unpaid bills from the debtors and creditors

•Filling all the documents given to me from the Head of the Section

•Responsible for daily faxes received and distribute to the heads

•Answering calls

SKILLS

•Well versed in Microsoft Office Package (MS Word, MS Excel, MS Power Point, etc.)

•With ISO System Experience – QUALITY ASSURANCE (Both 1990’s and 2009)

SEMINARS ATTENDED

•Certificates are available upon request

•Computer Training 1995 - 1998

•SAP Training for Invoices/Purchasing and Deliveries

•QHSE 2008, 2008, 2009 & 2010

EDUCATION

March 1986 - Bachelor of Science in Commerce

Major in: (BSBA) - Business Administration

PERSONAL INFORMATION

LANGUAGES KNOWN : Tagalog (Mother Tongue)

English (Fluent both Spoken & Written)

Arabic (Basic – Oral)

REFERENCE

•Available upon request



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