Office Assisitant

Job Description

Office Assistant/Bookkeeper Job Description:

We are seeking an organized and detail-oriented Office Assistant/Bookkeeper to join our team. In this role, you will be responsible for providing administrative support and handling bookkeeping tasks within our company. You will play a crucial role in maintaining accurate financial records while ensuring the smooth operation of our office.

Responsibilities:

1. Maintain financial records and accurately process accounts payable and receivable.

2. Handle payroll processing, ensuring timely and accurate payment to employees.

3. Reconcile and balance accounts regularly to ensure accuracy.

4. Prepare financial reports as needed, including profit and loss statements and balance sheets.

5. Assist in budgeting and forecasting activities.

6. Manage office supplies inventory and place orders when necessary.

7. Answer phone calls, emails, and other correspondence, directing them to the appropriate staff members.

8. Greet clients and visitors and provide them with the necessary assistance.

9. Help in planning and organizing company meetings, events, and conferences.

10. Sort and distribute incoming mail and prepare outgoing mail or packages.

11. Provide general administrative support, including filing, faxing, and scanning documents.

12. Respond to customer inquiries and resolve any issues promptly.

13. Collaborate with other team members to ensure efficient workflow and a positive work environment.

14. Interface with clients and advisors to communicate account details, make basic account changes, and to enter service requests

15. Generate accurate and prompt invoices to clients in accordance with company guidelines

16. Reconcile client accounts & facilitate collection

Requirements:

1. High school diploma or equivalent; additional qualification in bookkeeping, accounting, or related field is a plus.

2. Proven work experience as an Office Assistant and/or Bookkeeper.

3. Proficiency in bookkeeping software, such as QuickBooks, Excel, and other Microsoft Office applications.

4. Solid understanding of basic bookkeeping principles and practices.

5. Excellent attention to detail and accuracy.

6. Strong organizational and time management skills.

7. Ability to manage multiple tasks simultaneously and meet deadlines.

8. Effective communication skills, both verbal and written.

9. Excellent problem-solving and decision-making abilities.

10. Self-motivated and able to work independently as well as in a team environment.

11. High level of integrity and confidentiality when handling financial information.

If you are looking for a challenging and rewarding opportunity to contribute to the success of a thriving company, please submit your resume along with a cover letter outlining your relevant experience and qualifications.