Document Controller Control
Resume:
NAEEMA HASHIM
P.O Box: *****
Doha – Qatar.
Phone: Mob: 66865527
Res: 44813530
e-mail: ads6zh@r.postjobfree.com
Objective : Looking for a challenging career with a reputed organization, which demands the best of my ability in terms of Information management & Document control especially in the field of Engineering, Construction, Administration and Secretarial duties wherein I have good scope of broadening and enhancing my current skills and gain further knowledge and to grow with the organization.
Academic
Qualifications:
: B B A (Completed)
(Annamalai University, Tamil Nadu, India)
:
Diploma in Secretarial and Office Management System. Summary : Possess more than 15 years of progressive experience as document controller and administrator. I have good exposures in Document control activities and secretarial works conversant with Microsoft programs e.g. MS Word, MS Excel, MS Access, and other windows programs. Perform tasks, which only require minimal supervision. Self-motivated and very responsible person in performing assigned duties and responsibilities. Professional Skills
Electronic Document Management Systems - Autodesk Constructware, ACONEX, SharePoint, Documentum, Project Wise & Info Tracker
Document Control Management System as per ISO Standard
Microsoft Programs
Office Management Skills
Business English and Self Correspondence
Customer Service Skills
Excellent Organizational skills
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Employment Skills
Ability to follow instructions well and make decisions with no supervisions.
Maintained all record-keeping procedures without error.
Good knowledge and experience in Document control activities in accordance with the established Procedures.
Expertise in Public Relations, Secretarial and Administrative skills
Expert in office administration and Team coordination
Expert in Records Management activities.
Knowledge of ISO guidelines.
Well versed in on-line document management system.
Work experience in Projects in EPCM – Engineering, Procurement, and Construction and Management environment.
Sound Knowledge in using and administering network based computerized Document Control Systems and other PC based packages.
Scheduled daily works in priority wise (In the order of urgency and importance) and performed within time slot allotted.
Prepared activity log every day and revisit the time taken to perform the task and where I am more Productive.
Developed ability to work in a fast-paced atmosphere.
Experienced in independent handling of all letter correspondences.
Maintained excellent customer relations and developed customer rapport.
Diplomatically resolved customers’ complaints on as-needed basis.
Ability to follow instructions well and make decisions with no supervisions.
Collect data from sites through Project managers and engineers in order to provide an accurate report to the Management, clients, consultants and sub-contractors Some of the Major Projects Handled:-
- Msheireb Downtown Doha Project formerly known as Heart of Doha Project.
- Qatar Foundation Golf Course Project
- Diwan Al Amiri Carpark Project for Al Shouque Mosque Page 3 of 6
Employment History
Document Controller
AECOM, Doha – August/2014 – June/2022
Responsible for maintaining & controlling the issue of project documents as per the Document Control Procedure using proper software and data management system.
Maintaining a track in an efficient project document control register (TDR); supervising and keep recording document flow ‘to’ and ‘from’ all necessary parties, including Clients and Supervision Consultants.
Responsible for updating the document inward / outward register. Assure document quality to include completeness, accuracy and compliance with established QA/QC policies and procedures. Maintains effective filing, archiving and retrieving system for electronic/paper documents in accordance with the Company Quality Assurance procedures.
Facilitates job using electronic document management system for easy tracking and control of document and a paperless workflow, making it easy to work together with Client, Consultants and Sub consultants & with local authorities in sharing of project related information and documentation.
Be in touch frequently with Client & Consultants, Sub-consultants & Contractors in tracking down documents such as the drawings, materials, and relevant correspondences.
Document distribution by transmittal system as per document distribution matrix for hard copy and electronic document transfer.
Coordinate the activities, including distribution of documents, tracking and reporting on document review progress.
Responsible for preserving and maintaining confidentiality of document management activities.
Facilitate and monitor circulation of documents for authorized signatures and ensure that all documents are well checked and submitted on time.
Document Controller
TiME Qatar for Project Management – (Turner International, Middle East), Doha (August/2011 to July/2014)
Responsible for maintaining & controlling the issue of project technical documents as per the Document Control Procedure using proper software and data management system.
Facilitates job using electronic document management system by means of Autodesk Constructware for easy tracking and control of document and a paperless workflow, making it easy to work together with Client, Consultants and Sub-consultants & with local authorities in sharing of project related information and documentation.
Be in touch frequently with Client & Consultants, Sub-consultants in tracking down documents such as the drawings, materials, and relevant correspondences.
Document distribution by transmittal system as per document distribution matrix for hard copy and electronic document transfer.
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Responsible for receiving, logging, tracking, filing and monitoring engineering drawings, material submittals, technical submittals etc
Preparing records, distributing documents and keeping files by using paper-based and electronic systems.
Expedite the return of documents and approvals or comments within the required time from internal and external parties to whom they have issued or distributed.
Responsible for preserving and maintaining confidentiality of document management activities. Make sure that documents are complete (attachments, signatures) and all details are correct before submitting to client, consultants and contractors.
Facilitate and monitor circulation of documents for authorized signatures and ensure that all documents are well checked and submitted on time.
Supporting the project teams on the preparation of tender documents.
Ensure all the works are carried out in accordance with company’s quality assurance procedures. Document Controller
Arab Consulting Engineers (ACE) – Moharram-Bakhoum, Doha (Sept/2008 to July/2011
Responsible for Contracts administration, bidding document preparation, change request, and follow up with Principal companies using SAP system.
Provide Administrative and Secretarial support to the Project Manager.
Prepare a comprehensive plan of daily workload (To do List) and do it priority wise.
Establishes and maintains complex and confidential files and records keeping systems.
Handling confidential data and information.
Provides client services by answering telephones and receives visitors.
Assigned the responsibilities of maintain document register
Prepare update reports in a timely manner on the status of document being sent for approval Responsible for issuing, receiving logging, uploading/downloading and distribution of all project documents and correspondence received from or issued by CDC (Central Document Control) during the course of project.
Ensuring that documents remain legible and identifiable. Changes and revisions are clearly identified. External documents like customer supplied documents or supplier manuals are identified and controlled.
Prepare transmittals and distribute all documents and correspondence effectively and maintain the Logs or the Master Document Register always up-to-date.
Other duties includes upload and download documents to Database in timely manner, maintain and issue all incoming documents from CDC (Central Document Control) as per Distribution Matrix to the project discipline heads.
Schedules appointments, maintains calendars, arranges, and coordinates meetings and events.
Handling all the letter/email and internal correspondences
Tracking all incoming and outgoing letters, inter-office memos and all other documents. Page 5 of 6
Prepare weekly and monthly reports and present them in Power point presentations which are well received by management team and submitting it to the client.
Prepare invoices and attendance sheets in accordance with company’s payroll procedures by regularly auditing time and attendance records.
Provides information, routine enquiries, handle complaints and interprets policy and procedures, ensuring the appropriate distribution and release of confidential or sensitive information.
Register and File the documents in professional manner.
Maintain the flow of drawings and documents between contractors, engineers, and other departments.
Create register of documents and maintain a history of document revisions and transmittals.
Assist supply of necessary documents for project requirements.
While receiving and submitting the documents updating them in the database.
Ensure proper transmittals have been made before transmitting any document and drawings
Assistant Document controller
Qatar Design Consortium (QDC), Doha (Oct/2006 to Jul/2008)
Overall management of office of the Section Manager.
Manage all type of correspondence/communication including telephone, fax and internet (email).
Maintain meeting schedules of the Manager and prepare minutes of meetings.
Preparation of transmittals, letters, memos and fee proposals.
Organize the filing and update the tracking and register of the following:- Correspondences
Inter-office Memo
Drawings
Fax
Register all incoming/outgoing documents/drawing in the Database.
Ensure that all required reports needed by the client submitted on time.
Submitting all the document to the Municipality for DC -1 & DC – 2 approvals.
Provide document control to support the managerial and engineering staff, clients and associated construction team out on site.
Document control support includes receipt, logging, filing and issuing to all relevant parties the documents and drawings involved in the tenders and construction process.
Maintain the flow record of project documents and drawings.
Filing and logging of all documents as per ISO standard.
Capture the information from all sources (Papers, CD Rom, Floppy, Cartridges, Faxes, Emails, Text Files, HTML Documents, Technical Reports, and Tender Documents etc.)
Ensure all the works are carried out in accordance with company’s quality assurance procedures.
Manage the administrative and project documents. Page 6 of 6
PERSONAL DETAILS:-
Name
: Naeema Hashim
Age & DOB
: 40 Years, 24-04-1981
Sex
: Female
Marital Status
: Married
Nationality
: Indian
Languages Known
: English, Hindi and Malayalam
Passport No.
: E 6914874
Residence Permit No.
Contact this candidate