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Administrative Assistant Desk

Location:
Beverly, MA
Posted:
April 03, 2022

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Resume:

Jovina M. Tarantino

*** ********** ****, *******, ** 01915 978-***-**** adqocf@r.postjobfree.com

Administrative Assistant

Summary of Qualifications

Strong, progressive record (12+ years) of administrative support to high-level executives: Executive and Administrative Director; Medical Director of Oncology Services; Chief of Radiation Oncology; and Manager of Radiation Services.

Able to be a member of a project team or work as an individual contributor – focused on the achievement of departmental goals.

Excellent interpersonal skills and problem solving ability. Broad base of business and life experience enables effective interaction with management and peers. Diligent, persistent and a highly-motivated individual.

Professional Experience

Cornell Orthotics & Prosthetics, Beverly, MA Sept 2017 – April 2019 Front Desk Assistant

Schedule and set up appointments for managers and staff.

Receiving and screening telephone calls, mail and visitors

Greeting visitors, and notify employees that visitors have arrived.

Accepting deliveries to include packages, certified and registered mail and communications sent by courier.

Administrative tasks to include maintaining files and spreadsheets and sending out interoffice communications.

Other administrative duties.

Administrative Assistant Mass General North Shore Cancer Center (Danvers, MA) 2009–2015

Collaboratively organized move of Cancer Center to new location: coordinated with telecommunications, movers, vendors, buildings and grounds, and security to ensure smooth transition, conserving as much time as possible for patient treatments.

Liaison between A/P, vendors and Cancer Center, to include processing of all invoices and follow up on payment. Ordering of all of the stationary supplies, creating all of the purchase orders for equipment and service contracts and pay all invoices.

Interface with buildings and grounds, material management, IS and security. Create and process all work orders for whatever work that needs to be done.

Maintaining the Medical Director of Oncology Services, Chief of Radiation Oncology’s administrative calendar as well as the Administrative Director.

Type, distribute and update all MD on-call calendars.

Reimburse and process the MD’s and staff’s expense accounts.Oversee the ordering of the lunches and create the menus for the chemo patients.

Cover for the Executive secretary to include any needs of the Executive Director.

Administrative Assistant Salem Hospital North Shore Cancer (Peabody, MA) 2003-2009

Continuation of the above duties.

Interface with telecommunications to maintain, distribute, replace all of the pagers/beepers for appropriate staff and also with computer/phone vendors.

Set up mail and courier systems for the Cancer Center from the various hospitals.

At budget time review the various service contracts with the Administrative Director.

Work with the Development Department to organize any fund raising between Salem Hospital, Cancer Center and the public.

Facilities Coordinator VNA of Greater Salem, MA / Peabody, MA) 1999-2003

Assist in moving three offices into one and to set up the office to include installation of telecommunications, telephone answering system, paging/beeper system and orient staff.

Interact with facilities maintenance, landlord and vendors, A/P and process all of the purchase orders and paying of all of the invoices.

Manage administrative support staff and coverage for the office.

Coordinate special agency projects as assigned.

Awards

Nominated by my peers for Mass General’s 100 award for extraordinary individuals and groups working within and beyond to improve the lives of patients with cancer. Received in 2012.

Nominated for several Partners in Excellence awards, though out my 23 years at Partners Health System.

Education

Diploma - Essex Technical Institute, Hawthorne, MA

Diploma - Beverly High School, Beverly, MA



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