Executive Secretary Operations Officer

D E G U Z M A N, A U D R E Y

#** ***** **. **. *** Jose Brgy. 131 Caloocan City, 1400

Mobile Number: +(63-915-***-****

Email Address: ***************@*****.***

OBJECTIVE

To secure employment with a reputable company where I can grow and thrive in. WORK EXPERIENCE

Eastern Petroleum Corporation Group of Companies under Gazelle Motors Corporation

7th Floor Cityland Pasong Tamo Tower 2210 Don Chino Roces Avenue, Makati City

Executive Assistant to the Managing Director, February 2021 – Current

Schedule Management, checking of daily tasks, sending reminders of tasks and schedules, handling of petty cash, handling and monitoring of cash requests and personal bank accounts such as monthly encashment and making credit card payments, office supplies and equipment management, summarizing and sending of expense reports, data entry, running errands and providing administrative assistance such as printing, scanning of documents, serving of coffee or tea, filing and e-filing of documents, drafting of letters on the executive’s behalf, monitoring of trademark applications on the IPO Philippine Database, doing research tasks, acting as the point of contact between the executives and internal and external colleagues, and email management.

Giving assistance to the Chairman of the company and General Manager o Run errands, attend and setting up meetings ( face to face and remote meeting via zoom or google meet ), minute taking and ad hoc task.

Coffee Expo Manila a project of Imagine Coffee Group Coffee Expo Secretariat of the Virtual Event, End of April – Current o Head Admin of the project –

Acquiring of Leads, Conversion of Leads to

Exhibitor/Speaker/Sponsor

Email Management – sending out invites to acquired leads, tracking of registrants, payments made, filing and labeling them.

Excel Management – daily editing of the running list of prospectus and reporting the updated list of prospects.

Facebook page Management – assist in answering of queries.

Coordination with two other members of the project with regards to their on-going tasks.

La Europa Ceramica Tile Center Inc.

31 Meralco Ave., Ortigas Center, Brgy. San Antonio, Pasig City Executive Secretary cum Receptionist, October 2019 – February 2021

Executive Secretary to the President –

Checking of daily tasks, sending reminders of day-to-day tasks and schedules, coordinating with the president’s driver for the daily schedules, managing the executive’s calendar, making appointments and restaurant reservations, organizing online meetings via zoom and face to face meetings by preparing board rooms, taking minutes and writing them up, producing scorecards, coordinating with workers outside the company for his other businesses, running errands such as serving coffee, going to grocery and buying of flowers, scheduling of courier pick-ups for tile samples to different suppliers in China and monitoring it, tracking and documentation of incoming tiles from suppliers from China, Italy, and Spain, and acting as the point of contact between the executives and internal and external colleagues.

Providing administrative assistance such as answering phones, printing of important documents, maintaining of files.

Giving Assistance to the four Department Head Managers ( Sales, Marketing, HR & Admin, and Operations )

• Marketing – assisting with the handling of the company’s website, providing assistance during company events, making of tile price tags and for distribution to all showrooms, inventory management of tile catalogues, collating of business cards information and coordinating it with the marketing team and supplier, and monitoring of incoming new price lists.

• HRAD and Operations – work schedule management, sending of tasks and schedule reminders, coordination with office form and verbal approvals, and organizing meetings with the team.

• Sales – organizing the monthly sales meeting: informing all showroom sales, coordination with the preparations of awards, showroom presentations, conference room, ordering of food, minute taking and assisting the manager with his/her schedules.

Receptionist –

Greeting and welcoming of clients and visitors and identifying the purpose of their visits before directing them to the appropriate department, serving waters and coffee to clients and visitors, answer screen and forward incoming calls, receive, sort and distribute daily mail, and deliveries, stocking and handling of forms.

Handling of showroom drivers and their daily trips, handling the sales executives schedule and coordinating it to the drivers.

Providing assistance to the showroom treasurer with the handling of showroom petty cash and daily transmittals to the main office, coordinating with other showrooms and offices with their sales reports and transmittals.

Sorelle International Tours, Inc.

1208 Garnet Rd, San Antonio, Pasig, 1605 Metro Manila Office Clerk, December 2017 ( Immersion )

■ Assisted the management team with filing, organizing, and data processing MAURIZO INC.

79 Mo. Ignacia Ave., Diliman, Quezon City, 1103 Metro Manila Chief Operations Officer, January-April 2018 ( Business Simulation, ABM )

■ Head of the company product production and assisted in the promotion of the product and stock management

EDUCATION

De La Salle-College of Saint Benilde / Vatel Manila Estrada corner Arellano Streets, Malate Manila 1004 Philippines B.S. International Hospitality Management

■ Dean’s Lister, 2nd Term SY 18-19 GPA 3.200

The Meridian International Learning Experience

79 Mo. Ignacia Ave., Diliman, Quezon City, 1103 Metro Manila Senior High School (SY 16-18)

Junior High School - Grade 10 ( SY 15-16 )

Colegio San Agustin Makati

Palm Ave, Dasmariñas, Makati, Metro Manila

Junior High School ( SY 12-15 )

Grade School - Grade 6 ( SY 11-12 )

St. Paul College Pasig City

St. Paul, Road, Pasig, Metro Manila

Grade School - Grade 4-5 ( SY 09-11 )

St. Theresa’s College Quezon City

116 D. Tuazon, Sta. Mesa Heights, Quezon City, 1114 Metro Manila Grade School - Grades 1-4 and Senior Kinder ( SY 05–09) Global Thinker’s Learning Center

Nursery and Kinder ( SY 03-05 )

VOLUNTEER EXPERIENCE

ANAWIM (2014-2015)

Brgy, San Isidro, Sitio Tanag, Rodriguez, 1860 Rizal Assisted in the feeding program for the elderly and helped organized the foodand donations.

SKILLS & INTERESTS

SKILLS

Proficient in Microsoft Applications (Word, Excel and PowerPoint) Time Management

Attention to Detail

Interpersonal Skills

Ability to multitask Professional discretion

Time, Mental, and Physical Organizational Skill

INTERESTS

Working out at least 20 to 30 minutes daily

Watching movies and listening to music

Reading and Collecting books

LANGUAGES SPOKEN

Proficient in both English and Filipino

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