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Executive Assistant

Location:
New Delhi, Delhi, India
Posted:
December 29, 2020

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Resume:

Dear Sir/Ma’am,

Please accept my application for the position of Executive Assistant in your esteemed organization.

Having read through the job description, I am delighted to be applying for this position as my 14 years of experience and skill set match the requirements you’re looking for.

At my current company, Panacea Biotec, I am valued by the CEO and the staff as a critical support pillar- handling Calendar Management, Tour & Travel Management, High Quality PowerPoint Presentations for CEO’s speaking engagements for organizations like WHO, GAVI, UNICEF etc., Procurement & Contracts, Data Management, Organizing meetings, Follow-ups, Collecting & Collating information from various sources to understand the topic and current scenarios for presentation & Reports along with completing a broad variety of Administrative tasks at all times.

My resume goes into more detail about my daily job duties and responsibilities.

In short, as an executive assistant, I am efficient, attentive & competent with excellent communication skills, ability to deliver effective results, know how to prioritize conflicting needs and meet deadlines.

I would love to have the opportunity to join the team and use my skills in supporting my seniors so as to make him give his best to fulfill the company’s goals.

Looking forward to hear from you.

Best Regards,

Neetu Singh

+91-880*******

adi0ob@r.postjobfree.com

NEETU SINGH (Mrs.)

House No - 508B, 3rd Floor,

Street No 5A, Govindpuri,

Kalkaji, New Delhi – 110019

Email: adi0ob@r.postjobfree.com

Phone: +91-880*******

PROFESSIONAL SUMMARY

EDUCATION

For 14+ years, my expertise has been leveraged to adapting to new roles by learning them quickly and start delivering results in a short span.

All over I have been a successful employee and have handled various responsibilities during my assignments.

Key Skills

●Organizing & Coordinating

●Managing timelines & Delivering Results

●Tech savyy

●Strong ability to meet Tight Deadlines with Assured Quality

●Effective Data Management, Data Analytic and High Quality Powerpoint Presentations

●Strong understanding of Communication dynamics with international agencies like WHO,UNICEF, PAHO, GAVI, BMGF and DCVMN

●Additionally, a fairly good understanding of HR Policies and Systems

●PG Diploma in Advertising, Public Relations & Marketing from International Institute of Mass Media affiliated by Guru Jambeshwar University, Hisar, 2006.

●B. A. (Office Management & Secretarial Practice), Dyal Singh College, Delhi University, 2005.

●12th (Information Technology Stream), CBSE 2002.

CERTIFICATIONS

●3 Months on the Job Training in Indian Meteorological Department, Government of India in 2002

●6 Months certificate course in Desk Top Publishing (DTP) in 2002.

WORK EXPERIENCE

Panacea Biotec, Delhi October 2020 - till date

Designation: Executive Assistant to CEO - Biologicals

Description of Duties :

●Managing the CEO’s office – providing business support to enable him to efficiently lead the business.

●Dynamic calendar management involving last minute changes, updates, and rescheduling. Understanding of priorities, logistics, and short & long term effects of such changes. Thoughtful and organized approach to schedule, travel, personal events and commitments.

●Creating high quality PowerPoint presentations for speaking engagements. Researching & Compiling background data for presentations, reports and other communications

●Taking care of Day to Day responsibilities, Followups and providing Administrative support.

●Proper documentation of the Reports & Documents etc. in softcopy & hardcopy formats.

J Mitra & Co Pvt Ltd, New Delhi October 2019- October 2020

Designation: Executive Assistant to Managing Director

Description of Duties :

●Managing the MD’s office – providing business support to enable him efficiently lead the business.

●High-level communication and interaction with internal and external Executives. High degree of comfort with all levels of Management. Trusted member across all sides of business. Fast and effective communicator with the ability to prioritize multiple tasks.

●Prioritizing conflicting needs; handling matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

●Proactive approach to all daily, weekly, monthly, yearly tasks and goals. Understands cause and effect and can properly manage schedule to accommodate changes and foresee future issues.

●Organizing Executive Meeting, Operational Meeting and Coordination Meeting. Preparing MOMs and follow-up until closure.

●Maintaining Delegation Sheet to track Important and critical issues and updating MD on regular basis.

●Confidently utilizing Google Suit (Google Sheets, Google Forms, and Google My Business) for business purpose.

●Receiving daily/Weekly/Monthly reports from various departments and presenting to the MD for decision making.

●Drafts confidential correspondence including proposals, letters, reports, edit documents, Minutes of meetings, and perform other administrative and secretarial duties.

●Creating Process Flow and Guidelines of new added process and work practices.

●Handing Naukri.com account for the shortlisting of candidates.

●Taking Care of additional HR functions i.e. Grievance Handling, ID Card & Biometric Enrollment, Staff Birthdays, Parichay & Anubhav- Employee Engagement Activity, Periodic Health Checkups of Employees, and Girl Child Education Initiative.

●Proper documentation of the Reports & Documents etc. in softcopy & hardcopy formats

Panacea Biotec Ltd, New Delhi April 2014- October 2019

Designation: Assistant Manager – Biological

Description of Duties :

●Managing the CEO’s office – providing business support to enable him to efficiently lead the business.

●Dynamic calendar management involving last minute changes, updates, and rescheduling. Understanding of priorities, logistics, and short & long term effects of such changes. Thoughtful and organized approach to schedule, travel, personal events and commitments.

●Coordinating with Travel desk for Domestic and International travel arrangements, hotel bookings. Understanding of personal preferences with a smart approach to logistics to keep CEO effective and efficient.

●Creating high quality PowerPoint presentations for speaking engagements. Researching & Compiling background data for presentations, reports and other communications.

●Drafts confidential correspondence including proposals, letters, reports & edit documents.

●On and off-site meeting set up, catering, ground transport, vendor relationships. Research and site visits for off site venues and services. On-site support of team while attending meetings/conferences.

●Searching world wide web on industry trends, developments in the market place, collates reports, summarizes industry publications and results.

●Expense reports, claiming expense on SAP, purchase orders, corporate credit card reconciliation.

Saveer Biotech Limited, New Delhi August 2006 - March 2014

Designation: Executive Assistant to Director (Promoter of the Company)

Description of Duties :

●Managing appointments, arranging meetings, taking and distributing minutes of the meetings.

●Taking dictations, drafting letters, emails, and reports.

●Allocating received enquiry through letters, emails and website to concerned head and taking follow ups on the same.

●Looking after all Domestic & International travel arrangements including Visa processing.

●Providing updated information on various activities and assignments. Browsing the World Wide Web for Business related activities.

●Taking memberships of different organizations, hotels & workshop sessions.

●Looking after proper documentation of the Documents and Reports etc. in softcopy & hardcopy formats.

Corporate Communication :

●Engaged in developing content for Audio-Visual, Brochures, and Leaflets etc. Keeping track of all the videos, Presentations, write-ups.

●Developing Content for the letters and other communication for mass-mailing. Managing the list of address, contact numbers, e-mail ids for mass mailing etc.

●Co-ordination with different agencies for advertisement, interviews & articles to be printed on behalf of the company.

Website Administration:

●Coordinating with website designers for website designing, Text, Data & Image updation.

●Writing, Coordinating with Scientists for the write-up to be uploaded on the website.

●Coordinating with SEO Professional for the promotion of website on World Wide Web. Selecting keywords and working on keyword rich text for better promotion.

●Keep track of the listing of the company on World Wide Web with reference to selected keyword for SEO.

●Online Registration & Submission of company information at different web portals for better coverage. Monitoring live chat option of website.

Beside above, I always strive to learn new things, and try to fulfill all the additional responsibilities given by the from time to time.

PERSONAL DETAILS

E-mail ID : adi0ob@r.postjobfree.com

Contact No. : +91-880*******

Date of Birth : 05.04.1984, 35 years

Marital Status : Married

Current CTC : 11 Lacs

Expected CTC : Negotiable

Notice Period : 15 days

Current Location : Kalkaji, South Delhi

Date:

Place: New Delhi Neetu Singh



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