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Payroll Manager Payroll Specialist Payroll Supervisor, Financial acc

Johannesburg, Gauteng, South Africa
September 28, 2020

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ID Number 830**********

Nationality South African

Languages English

Marital status Married

Driver’s license Code 08

I am a qualified and experienced Payroll Specialist/Financial Accountant and an expert in VIP Payroll Systems with over 9 years related experience, with just over 6 months SAP payroll experience at my current position as payroll manager My constant career growth is a clear indication of my need for self-improvement and love for the field.

I have a proven track record of being a strong team leader within multicultural environments. I have exceptional interpersonal skills as well as problem solving abilities using initiative and persistence. I can work as part of a team and work well under pressure. Colleagues describe me as an assertive, approachable, and reliable individual and an expert in the field, with an ability and eagerness to share my knowledge. I respond and adapt very well to change. I am an approachable leader that sets an example to everyone by being fair and consistent.

On a personal level, I have a passion for staying fit, I enjoy spending quality time with family. To expand my knowledge and stay up to date with the latest developments, I frequently read subject related books/ publications. I participate in volleyball and Indian dancing, enjoys listening to music and watching movies.

Given the opportunity within your company and if my application reaches your favorable consideration, I am confident that I will be able to maintain minimum standards if not exceed them to ensure progress without compromise of professionalism.

I appreciate the time given to my application and await further response.


Kloof, Durban 3610



BIM Report Manager

Open Database Connectivity

Payroll Pro Workshop

Excel on Steroids- Pivot Tables, Vertical lookups

Up to date Annual and Mid-year Tax Seminars


VIP Payroll

SAP HCM (Beginner Level)

Kronos Time & Attendance

Cognos TM1

MS Office Packages: Excel (Advanced), Word, PowerPoint


Sumitomo Rubber SA

Payroll Manager – Feb 20- Current

SBV Services

Financial Accountant – Oct 17 – Jan 20

Acting Payroll Manager – Nov 16- Sep 17

Payroll Specialist - Jul 15- Sep 17

Senior Payroll Administrator – May 12 -Jun15

Payroll Administrator – Sep 07 -Apr 12


Senior Fund Administrator & Payroll Trainee – Jul 05- Aug 07

Industrial Administrators

Pay-outs Administration Clerk – Aug 04 – Jun 05



Private & Confidential Curriculum Vitae: Pratibha Ranoo +27-63-683-**** / +27-81-358-****)

Private & Confidential Curriculum Vitae: Pratibha Ranoo (+27 63 683 06


Company: Sumitomo Rubber SA(PTY) LTD

Period: Feb 2020 – Current

Overall payroll responsibility for +1350 employees, managing the payroll department personnel and ensuring the effective utilization of the SAP HCM system as well as assisting with designing, implementing and auditing sound HR administration processes.

Oversee payroll department to endure payments to employees are made on-time and accurately

Check and verify comparison reports for monthly paid employees for: TCC comparison, Basic salary comparison, Net pay comparison

Check earnings and deductions schedules to ensure no discrepancies / irregularities before signing off & submitting to Group HR Manager

Release weekly and monthly net pays via Fihrst management services.

Set & review KRA for department, conduct weekly visits to factory to inform and educate on legislative changes

Maintenance and management of the SAP HCM system, to ensure statutory, legal & business requirements are met

Request mini projects quotes from Britehouse consultants. Sign off and get HR management signatures. Submit to CAB for approvals

Audit HR users and SAP data integrity as well as HR admin and payroll processes

Develop, implement and manage administrative and payroll processes and policy in order to ensure the most efficient procedures and ensure all staff adhere to protocol and required standards

Design, implement and manage new and old processes

Ensure ongoing optimization of SAP payroll and HR modules to keep abreast with legislation changes

Draft/ amend policy changes when necessary

Compile and submit various reports to Executive and senior management on request

Prepare PAYE returns and reconciliations to SARS and submitting information through Easyfile bi-annually

Authorize 3rd party payments and release for payments online

Financial Accountant

Company: SBV Services

Period: Oct 2017 – Feb 2020

Ensure that all financial entries responsible for have been processed on a monthly basis, including prepayment releases, accruals, provisions, recurring journals, etc.

Take accountability for system setup / system maintenance to ensure accurate integration between them

Validate the accuracy and completeness of the integration between the systems

Accountable for system and integration setup to ensure accurate/complete generation of general ledger allocations

Review correct utilisation of system software by clerks and support end users with basic system utilisation issues

Liaise with Service Providers regarding system related problems.

Generate Management Accounts, MIS and reports

Provide data for analysis purposes as and when required

Reconcile the Balance Sheet Accounts and verify that month end journal processing is accurate and complete

Review the payments, debit orders and salary batches generated by officers

Utilise system controls and variance analysis to support the review process

Oversee the transactional processing within the relevant department

Review and implement all processing information within the department

Guide and advise the officers regarding policy and procedures in the department

Review all reconciliations prepared by the department and ensure only valid items in Balance sheet reconciliations

Resolve queries within required time frame

Generate and distribute relevant department reports to support the audit requirements as well as the internal review processes

Distribute timelines and reminders of timelines for financial input submission to all stakeholders

Manage compliance and escalation of non-adherence to submission deadlines

Acting Payroll Manager

Company: SBV Services

Period: Nov 2016– Sep 2017 (Still performing position as Payroll Specialist)

Implement and monitor controls to ensure accuracy, reliability and integrity of the payroll process

Oversee the full payroll function of 7000+ employees

Manage the IRP5 certificate reconciliation

Generate and submit value adding management information

Compliance and company policies and legislation

Provide leadership and guidance to the payroll team

Payroll Specialist

Company: SBV Services

Period: Jul 2015– Sep 2017

Overall payroll responsibility for South Africa, Lesotho and Namibia, +7000 employees

Ensure accuracy of all payroll preparation for SBV group including processing, payroll, accounting, tax filing and remittance, benefits maintenance and various special payments

Prepare and submit the monthly payments to Bankmed, Alexander Forbes and Garnishees, ensuring that the payments are made by the 1st of each month and reconciled to the statements received

Provide management with the monthly reconciliation reports

Ensuring that payment is made by the 20th of each month via electronic transfer to employee bank accounts

Maintain the payroll information from calculations and entering data

Managing all payroll reports, time sheets, individual time and attendance reports, and other related documentation

Prepare PAYE returns and reconciliations to SARS and submitting information through Easyfile bi-annually

Issue IRP5 documents to all SBV employees

Responding to inquiries related to payroll and providing guidance on the prevailing laws governing payroll and income taxes, employee benefits, garnishments, reimbursement policies and other statutory pay related entitlements

Capture and reconcile the salary bank account on a monthly basis, in line with the timetable deadlines

Management and review of both local and international payrolls

Maintaining accuracy and integrity of the VIP payroll system information

Report writing, payroll audits and tax reconciliations

Intimate knowledge of BCEA, EE, SDLA, Income Tax Act, COIDA and other relevant legislation

Balances the payroll accounts by resolving payroll discrepancies

Post Payroll journal and intercompany salary journal on a monthly basis

Reconcile the Income Statement salary related accounts for the SBV Group to VIP on a monthly basis

Update payroll records by reviewing and approving changes in taxation, exemptions, deductions and job titles and transfers

Prepares reports by compiling summaries of earnings, taxes, deductions, leave, etc.

Determine payroll liabilities by approving the calculation of employee taxes, UIF, workers compensation, ROE etc.

Senior Payroll Administrator

Company: SBV Services

Period: Sep 2007– June 2015

Support and advice payroll administrators regarding policy and procedures and other payroll related matters e.g. payroll queries and payments, while ensuring that all payroll related changes are captured on the system in time.

Perform checks to validate input such as changes to allowances, overtime payments, final payments etc.

Authorize manual payments to ensure that employees receive correct payments

Allocate responsibilities and put controls in place to ensure that deadlines are met by payroll administrators

Provide feedback to Payroll Manager/Supervisor on daily activities in the department

Ensure that statutory report is sent to government bodies e.g. UIF and SARS

Evaluate, control and make recommendations to Payroll Manager/Supervisor and write reports for management

Acted as the SBV contact person with NBCRFLI responsible to take up issues with the Council with regards to:

Staff Leave payments and implementation of NBCRFLI rule amendments

Following up and resolving queries between council & SBV in terms of payments and interpretation of NBCRFLI rules

Payroll Administrator

Company: SBV Services

Period: Sep 2007– June 2015

Ownership of 7 designated centre’s (approximately 700 employees)

Compilation and printing of Payslips, Payslip analysis Reports and Variance reports, and ensure that these are distributed timeously to centers’ and that confidentiality is always maintained

Ensuring that Payslip analysis and variance reports are signed by Centre management and returned to us

Reconcile payments to Benefit funds such as UIF, Medical aid, Retirement funds etc.

Compiling Monthly Salary Journal from VIP system and ensure that journal balances to payroll control total

Reconciles IRP5 certificate value to total amount PAYE paid

Investigate and rectify all system generated queries

Administrating the National Bargaining council for the Road Freight and Logistics industry

Perform validity checks on individual overtime per staff member and follow up with the Centre on exceptions where overtime greatly exceeds monthly average per staff member

Ensure the appropriate deductions for tax, pension, medical aid contributions are made

Liaising with HR and Centre regarding required documentation, information and related matters

Compiling management information in the desired format on request from Centre managers and other users

Ensure monthly payroll reports (e.g. costing, deduction, capital balance is printed for audit & record keeping purposes)

Ensure backup is processed before the payroll run

Export VIP data to excel, and set up reconciliation sheet Print VIP deduction reports and reconciles data to payroll totals

Reconciles payments to benefit such as UIF, medical aid, Retirement funds etc.

Ensure that all payroll reports and payslips are bound and kept secure


Aneesa Shaik

Sumitomo Rubber

Manager: Finance


Johan Ballot

SBV Services

Ex Head of Payroll


Sandra Du Plessis

SBV Services

Payroll Manager


Famida Rahman


General Manager


Payouts Administration Clerk

Company: Industrial Administrators

Period: Aug 2004– Jun 2005

Calculations of leave, sick leave, holiday and provident fund pay-outs

Capturing of applications

Capturing of Cheques

Courier of Cheques

Telephonic queries, filing, assisting employees over the counter

Applying for tax directives

Assisting union queries



Senior Funds Administrator and Payroll Trainee Assistant

Company: National Bargaining Council for the Road Freight & Logistics Industry

Period: Jul 2005– Aug 2007

Authorising sick leave, Holiday leave funds and provident fund payments to employees

Signing of Cheques electronically

Provide administration training to all clerks onsite and at other branches

Reconcile year end payments

Assist with leave capturing

Run payroll of 300 employees on VIP Classic

Payments to Unions

Deal with company as well as employee queries

Private & Confidential Curriculum Vitae: Vijie Moodley +27-84-813-****)

Contact this candidate