Executive Assistant Manager

Al Muteena, Dubai, UAE

Summary:

Resourceful Executive Assistant/Secretary adept at coordinating international travel, organizing large scale of meetings, managing and supporting C-Levels. Administrative professional with 9+ years experience, highly self-motivated with a solid work ethic. Skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs. Areas of Expertise:

Diary management

Organizing meetings

Taking minutes

Carrying out research

Planning and organizing

Employment History:

Etisalat Facilities Management LLC - January 2018 – Present Executive Secretary to General Manager

Provides comprehensive support services to the General Manager ensuring professional, responsive and effective experience with the organization as a whole.

Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance, makes judgments and recommendations to ensure smooth day to day engagements.

Administers correspondence, manages incoming calls, and prioritizes phone messages, emails.

Oversee the emails, including strictly private and confidential communication.

Prepare correspondence, compose letters and response.

Maintains confidentiality and uses a high degree of discretion.

Organize travel arrangements, including tickets and hotels.

Works in a professional and focused manner to schedule internal and external meetings.

Provide administrative assistance to the senior management, when required.

Ability to handle multiple tasks flexibly and deliver work on deadlines.

Effective coordination with other offices.

Provides timely and proactive management of the organization’s office environment.

Maintains physical and electronic office filing systems for General Manager.

Respectfully takes direction from General Manager and CEO.

Assisting and supporting CEO.

Preparing minutes of meeting.

Valerie Gono Tacloban

Mobile No. : +971-*********

Email Address: *******.********@*****.***

Gulf Marketing Group - September 2014 – January 2018 Executive Secretary and Administrative Assistant to Chairman/ Deputy Chairman/ CEO/ COO/CFO

/ Executive Board Member of Education and CPO

Handling multiple calls at once (incoming and outgoing) ensuring receive and deliver clear concise messages.

Managing day to day operations of the office.

Planning and scheduling meetings for the executive committee.

Organizing and maintaining files and records.

Providing quality customer service.

Showcasing excellent interpersonal skills and the ability to work well with all levels of management and staff including high profile outside clients and vendors.

Sensitivity to confidentiality.

Receiving and directing visitors

Coordinate office management activities to aid executives.

Screen incoming correspondence and ensure delivery to intended recipients.

Create and maintain liaison between clients and executives.

Prepare meeting agendas and collect related materials.

Review and proofread documents for executive’s signature.

Maintain and accurate log off all documents entering and leaving the office.

Travel arrangements and itinerary for executives Secretary

Diesel Power Systems FZE

Sharjah Airport Freezone

October 2011 – September 2014

Provide word-processing and secretarial support.

Deal with all the enquiries in a professional and courteous manner, in person, on the telephone or via e-mail.

Hotel booking, flight booking, sending and receiving couriers.

Assist in the planning and preparation of meetings, conferences and conference telephone calls.

Preparing monthly sales report and sales order.

Key Skills & Competencies

Professional

Excellent administrative skills.

Ability to act with discretion and maintain confidentiality.

Proficient in the use of the Microsoft Word, Excel, Powerpoint Personal

Able to form good relationships with people at all levels.

Self-motivated with strong organizational and interpersonal skills.

Ability to work independently and proactively.

Personal Profile

Gender: Female

Age: 33 years old

Birth Date: December 08, 1986

Birth Place: Las Pinas City

Height: 5’3” inches

Weight: 112 lbs.

Civil Status: Single

Religion: Catholic

Language Spoken: English, Filipino

Passport Number: P2382392A

Highest Educational Attainment

Bachelor of Arts Major in Mass Communication (Graduated) Pamantasan ng Lungsod ng Pasay

Pasadena Street, Pasay City, Philippines

School Year 2003 – 2007

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