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Secretary

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Salary:
8000
Posted:
February 26, 2020

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Resume:

VINISHA REBACCA SAM

Bachelor of Commerce (B. Com- General)

adbzve@r.postjobfree.com Contact No: 055*******, 055******* PROFESSIONAL SYNOPSIS:

• Strong interpersonal skills, high level of accuracy and efficiency including ability to develop, offer and execute multiple itinerary and pricing options.

• Effective communication/ relationship building/ interpersonal skills/ problem solving and client servicing.

• A keen planner, strategist and implementer with demonstrated abilities in customer satisfaction and cost control.

CARRER HISTORY:

1. JOHN MORRIS CHARTERED ACCOUNTANT- CHENNAI :

Process : Handling many outstanding clients like TVS, PALLAVAN Transport, HYUNDAI MOTORS, SRM Educational Group.

Designation : AUDIT ASSISTANT

Duration : AUGUST 2013 – JANUARY 2014

Job Roles and Responsibilities:

Visited few Clients of John Morris and Asst. in Auditing Accounts with the Senior Auditors.

I can handle Cost Accounting, Financial Accounting, Management Accounting, and Income Tax.

Review Clients to ensure Cost Calculations.

2. GEMS WESTMINSTER SCHOOL- UAE (British Curriculum) Process : Handling HR Payroll, Attendance, Leave Salary, Service Benefits. Designation : Secretary.

Duration : JANUARY 2015 – JUNE 2015 (6 Months)

Job Roles and Responsibilities:

Providing support, advice and assistance to Supervisors and Staffs to develop the skills and capabilities of the staff.

Monitor staff performance and attendance activities.

Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff

Providing information and assistance to staff, supervisor and council on human resource and work related issue.

Taking meeting minutes with the Principal, Vice Principal, MSO, Accountant, PRE and department heads

Salary Plans/Wage agreements for staffs

Over time information

3. THE INDIAN ACADEMY SCHOOL – UAE:

Process : Handling Phone calls, Emails, Maintaining Reception Area, Admission Procedures, Transfer Details

Designation : Receptionist Officer

Duration : FEBRUARY 2017 – JANUARY 2018

Job Roles and Responsibilities:

Handling phone calls, Transfer to concern Department

Update and maintains the current contact list of the staffs

Follow up Admission and School enquiries

Follow up with Emails

Maintenance of Reception Area

Helping the HR team at the time of recruitment

Make a record of all the stationeries

Maintaining Exit pass for students and Staffs

Maintains Late record for students

Maintains a separate file for Reception

Follow up with parents for any amount related issues

Monitoring at the time of School Dispersal.

Anchoring in School Events.

Interpersonal skills.

Able to work well with others.

Maintaining diaries and arranging appointments

Maintained attendance records of all departmental personnel 4. THE INDIAN ACADEMY SCHOOL – UAE (Indian Curriculum) Designation : Principal Secretary

Duration : FEBRUARY 2018 – MARCH 2019

Job Roles and Responsibilities:

Organize and coordinate for the meetings internally and with the Board of Directors. Record minutes and follow up on the decisions / action plans taken during the meeting.

Maintain the Principal’s diary and coordinate meetings and appointments.

Manage inbound telephone calls to the Principal.

Provide administrative and clerical support, including the preparation of correspondence, reports, memoranda, notices policies and procedures.

Maintain all files and folders within the Principal’s office.

Through a sound knowledge of School policies, procedures, standards and executive functions, provide the Principal with information, ideas and support on matters of concern.

Collecting and following up for required reports from all departments. Checking for any discrepancies in the received reports and having it cross-verified by the concerned department.

Managing all written communication from the Principal's desk.

Addressing parents' concerns if they wish to meet the Principal and arranging meetings accordingly.

Oversee the maintenance of student records database by Administration Staff.

Attend to the Principal’s travel and accommodation arrangements, as required. Secretarial Support to Board of Directors:

Act as liaison between the School Leadership and the Management. Organize and coordinate for the meetings and records minutes and follow up on the decisions / action plans taken during the meeting

HR Assistant Role:

Prepare the list of vacancies as per the requirement. Coordinate and arrange for the walk- in interviews.

Coordinate for the walk-in candidates with the interview panel

Coordinate for the demo & final interview schedule

Organize and coordinate for the staff induction and orientation programme

Support in preparation of staff personal files.

Track the biometric for both Teaching & Non-Teaching staff

Support in preparation of Staff Handbook.

Leadership:

Managed a team of five sub-ordinates. Supervision and allotting duties 5. IGNITE SCHOOL – UAE (American Curriculum with New York Standards) Designation: Director’s Secretary cum HR Assistant Duration : MARCH 2019 – Till date

Job Roles and Responsibilities:

• Takes notes of meetings as requested by the Director and managing Directors appointment schedules.

• In some cases, takes and transcribes dictation of these meetings.

•Prepares school circulars.

• Responsible for scheduling meetings with the Director.

• Additionally, creates correspondence and reports for the various curricular departments.

• As creates any document from Director’s office, must take care to proofread and observe proper grammar and formatting of projects to present the best possible image for the school.

• Enters information into the database for the school’s attendance, grades and other permanent records whenever is required by the Admission officer.

• Supervises or schedule the Director Appointment.

• When is required act as receptionist by replacing her position by answers the phone and directs calls to the appropriate person, guiding the parents, visitors, guests.

• Perform other duties as assigned.

• Arranging students School trips with various School educational, fun activities field trip.

•Liaise between the Education Regulators and School Leadership to ensure a good working relationship with no misunderstandings.

• Proactively brief and provide written/verbal reports to the School Leadership Team on relevant rules and regulations, changes, their effect on the school, likely impact in the future and how changes may be implemented successfully.

• Liaise between school leadership and the Education Regulator on matters related to fee increases, extensions, completing certificates, adding or deleting stages, school structure and licensing.

• Ensure mandatory policies, documentation, licenses and files are accurate, up to date and approved in line with regulatory guidelines.

• Facilitate the building of relationships between Group Senior Leadership, and relevant individuals in regulatory bodies.

•Apart from the duties and responsibilities listed above, any additional duties as advised by the Supervisor/Management from time to time will also form a part of the job..

•Handle confidential documents ensuring they remain secure.

•Organizes Walk-in interviews

• Compiling and updating employee records (hard and soft copies)

• Assisting with day to day operations of the HR Functions and duties

•Maintains staff attendance for salary payroll

•Liaison between HR and employees, ensuring smooth communication and prompt resolution of request and questions

•Assist in creating policies and documents.

• Deal with employee requests regarding human resources issues, rules and regulations. CERTIFICATION & TECHNICAL SESSIONS:

DCA- Diploma in Computer Application

Tally ERP 9

TECHNICAL SKILLS:

Computer Program : Tally ERP 9

Microsoft : Word, Excel, Outlook, PowerPoint, Internet KEY SKILLS:

Supervisory skills

Team Building skills

Excellent written and verbal communication skills

Good Communicator

Planning and Organizing

Problem solving skills

Negotiating skills

Decision Making

Time-management skills.

Detail-oriented and accuracy.

Motivated and a self-starter.

Professional and courteous manner

Clear, friendly and professional communication skills

Initiative and drive

Honesty and discretion

Organizational abilities

ACADEMIC QUALIFICATION:

Educational

Qualification

Educational

Discipline

Year

Educational

Institution

Educational

Class

UG (B. Com)

Bachelor of Commerce-

General

2011-2014

Valliammal College

for women

First Class

H.S.C

2011

Bethel MHSS-

Chennai

First Class

S.S.L.C

2009

Bethel MHSS-

Chennai

First Class

ACHEIVEMENTS:

Winner of shuttle in Zonal level.

Been the Vice President in College.

Compering in School and College.

EXTRA CURRICULAR ACTIVITES:

Love to talk and mingle with others.

Coordinated many events in College

Doing many Handcrafts

Surfing Internet

PERSONAL PROFILE:

Name : Vinisha Rebacca

Spouse Name : Sam Paul Azariah

Father’s name : Antony Lambert Dinakar Raj

Mother’s name : Mary Dinakar Raj

Date of birth : 7th Aug 1994

Marital Status : Married

Nationality : Indian

Languages known : English, Tamil.

Hobbies : Reading Books, Talking, Handcrafts and Cooking Assets : Perseverance, Adaptability, Hard work, Team work. DECLARATION:

I hereby declare that the above-mentioned statements made by me are true and correct to the best of my knowledge.

Place: DUBAI (Vinisha Rebacca)



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