Catherine I. Sangalang

Bin Mahmoud, Doha, Qatar l +974-********

Email add: adag5u@r.postjobfree.com

Transferrable Visa – RP valid till 30/07/2020

Driver’s License: Valid till April 2024

Personal Summary

An organized Secretarial, Admin and Accounts experience with over 12 years of experience in Secretarial, Administration/PRO (Hukoomi/MOIVisas/Ticketing, etc.), Front Office Management, Document Control and Property Coordination. A quick learner who can absorb new ideas and is experienced in coordinating, planning and organising a wide range of administrative activities. Approachable, well presented and able to establish good working relationships with range of different people. Currently looking for a suitable position with a reputable and ambitious company.

Summary of Current Job

Responsible for carrying out the company’s office functions related to Administration/PRO

works such as issuance/renewal/cancellation of Visas/RP, labor application, medical appointment, FP, health card related to Hukoomi and MOI site and manpower recruitment. Prepare and issue payment vouchers, cheques, online payment transaction and maintains office and contracting petty cash, supplier’s files, Quotation/PO, calculate workers salaries and issue through WPS, Deposit/Withdrawal and Bank Transfer transactions. Contacting/Coordinate with tenants for documentation/closing/expiring leases, maintenance of units to ensure tenants move-in to their units satisfactorily. Setting-up meeting with client, updating client’s cases, coordinating of all the company’s administrative including phone calls/fax and emails.

Work Experiences

01/2008 to 08/2019 AL KABDA TRADING & CONTRACTING CO (Contracting)

BIN MOHANNA HOLDING GROUP CO (Real Estate)

LAW OFFICE OF DR. NAJEEB MOHD AL NAUIMI (Legal & Advocates)

Secretary cum Accounts Assistant/HR Administration/PRO

Handle the company’s administrative/PRO functions, filing and keeping employees record (passport, visas/RP, employment contract).

Coordinates to the manpower recruitment agency for outside worker requirement.

Prepares demand letter, offer letter and Job letter.

Meetings and travel arrangements and prepared correspondence.

Submit New/Modify labor recruitment application to Ministry of Labor through Hukoomi/MOI.

Issue/Renew/Cancellation of RP/work visas through Hukoomi/MOI.

Process online medical appointment and checking of medical result before Fingerprint, contract and QID.

Monitor Company’s license, Company Registration and Computer Card expiry.

Online registration of lease agreements through Ministry of Municipality & Environment.

Responsible for online payment of Kahramaa and Oredoo.

Responsible in handling/recording of office pettycash and Issue/Reimbursement of pettycash to the Construction Purchaser.

Request/Collect quotation and prepare Purchase Order.

Issue Payment Voucher and prepare cheques.

Maintain Supplier’s file and Project’s documents such as drawings, licenses, etc.

Calculate worker’s salary and submit final salary sheet to the Director.

Transfer to WPS software and coordinate to the bank’s representative for generation of salary.

Prepare and calculate employment’s end of service gratuity and vacation leaves.

Prepare bank transfer letter and other bank transaction such as deposit/withdrawal.

Organize, track, monitor and manage company’s tenant record and file.

Ensure all units are in perfect condition before customer viewing.

Communicate and coordinate with tenants in respond to any complaints and issues and forward to the maintenance team.

Communicated with Engineers, tenants, clients through e-mails and telephonic calls.

Meetings and travel arrangements and prepared correspondence.

Sending case update to Law Office Client (English).

Issue and submit Legal Service Invoice.

Following-up of pending Invoices/Payments.

Report all incoming and outgoing communications to the Director.

08/2005 to 12/2006 M.G I ENTERPRISES – Distributor of Johnson Products

Philippines

Office /Secretary Document Controller

Ensure the established quality management system procedures and controls related to generation, revision, control of issuance and distributions are followed accordingly.

Prepares pertinent documents for ordering supplies.

Ensures that all documents including external documents are controlled and distributed accordingly.

Responsible for maintaining all files and records in a safe cabinet, monitor and control archiving of documents.

02/2003 to 10/2003 Nanox Philippines

Clarkfield, Pampanga

Philippines

Customer Service Representative

Interacted with customers by telephone to provide information about the product and services,

to take orders or cancel accounts, or to obtain details of complaints.

Prepares pertinent documents for ordering supplies.

Ensures that all documents including external documents are controlled and distributed accordingly.

Responsible for maintaining all files and records in a safe cabinet, monitor and control archiving of documents.

Academic Background

1997 – 1999 Bachelor of Science in Accountancy (Undergrad)

1992 – 1993 DTVSI – Mabalacat Institute (Secondary)

Skills Proficient in MS Office (MS Word / MS Excel / MS Outlook

Personal Information

Nationality : Filipino Language : English, Tagalog, Arabic (Average)

Civil Status : Married Visa Status : Employment with NOC

Birthdate : September 22, 1980

References – Available on request

The Candidate hereby confirms validity of all information listed above, availability for client interview, if needed and to work on the project in case of award:

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