SENIOR HR ASSISTANT,
Assist in the recruitment, assignment, reassignment and separation of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.
Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
Update personnel related information in MSRP/HR module where this activity has been rolled out from PAPS to the respective office.
Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
Assist with shipment of their personal effects in coordination with the logistics section.
Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependents in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
The workforce in the AOR is well-informed of the organization’s human resources policies and practices.
UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR
Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
Initiate routine correspondence on HR matters for the authorizing officer’s approval.
Perform other related duties as required.
E-mail: firstname.lastname@example.org Tel: 009*********** Languages: Arabic - English - French Address: Dubai, UAE Date of Birth: 05 June 1989
Office Management Skills
Microsoft Office (Word, Excel, PowerPoint, Outlook)
Coordination and event planning
Screening, Interviewing, Recruitment and selection skills.
Experienced Human Resources Practitioner with a demonstrated history of working in administration. Skilled in Nonprofit Organizations, Recruitment, Interviewing, Documentation, Research, Event Planning, Microsoft Office, and Office management. Adequate Experience in Public Relations field, having a Master of Business Administration (MBA) focused in Human Resources from Sudan International University. 2
18 JULY 2016 – 08 MARCH 2018
HR BUSINESS PARTNER,
Prepare Recruitment- ad and use effective strategies to source the right candidates.
Manage contracts with recruitment agencies (cost control, invoices, meetings and etc.)
Administer salary processing for all the employees
Responsible for keeping track of employees’ information using HR System (Time sheets, leaves & returns, sick leaves, overtime hours, deductions) for salary calculation.
Coordinate & manage the Full & Final Settlement with the help of finance division.
Keep and update the employee’s record of service.
Assess and anticipate human resources-related needs
Write contracts for promotions, transfers, and new hires in collaboration with department management
Identify training needs and create or procure professional development curriculum
Monitor training programs to ensure that training objectives are met
Provide input on workforce and succession planning as well as plans business unit restructuring
Develop and nurture partnerships through human resources to bridge the divide between management and employees
Maintain awareness of the culture, plans, financial position, and competition of the business units under the HR purview
Conduct weekly meetings to check in with each business unit
Consult regularly with management and provide guidance when appropriate 17 AUGUST 2014 – 14 JULY 2016
PUBLIC RELATIONS OFFICER,
Planning, developing and implementing Public Relations strategies;
Liaising with colleagues and key spokespeople;
Liaising with and answering enquiries from media, individuals and other organizations;
Organizing events including press conferences, exhibitions, open days and press tours;
Arrange Hotel accommodations and tickets reservation.
Handling all expatriates related matters.
01 MAY 2012 – 01 MAY 2014
Focal point at the Pan African HQ in Khartoum in the administrative procedures.
Prepare an appropriate work environment for the International and Local staff.
Prepare visa for international staff.
Updating files on the computer and sending emails.
Prepare meetings and workshops.
11 NOVEMBER 2010 – 10 NOVEMBER 2011
EXECUTIVE ASSISTANT (NATIONAL SERVICE),
Performs administrative duties for the head of the department.
Screening calls, Managing calendars, Making travel, meeting and event arrangements;
Preparing reports and financial data;
Training and supervising other support staff; and customer relations. 3
MASTER OF BUSINESS ADMINISTRATION, SUDAN INTERNATIONAL UNIVERSITY HUMAN RESOURCES MAJOR
BACHELOR, SUDAN UNIVERSITY OF SCIENCE AND TECHNOLOGY COLLEGE OF LANGUAGES - FRENCH LANGUAGE.
STRATEGIC PLANNING, THE INTERNATIONAL CENTER FOR TRAINING AND HUMAN RESOURCES KHARTOUM, SUDAN - 25 – 27 NOVEMBER 2013
DEMOCRATIC CITIZENSHIP & ADVOCACY, THE 5TH AFRICAN UNIVERSITY ON YOUTH AND DEVELOPMENT MINDELO – CAPE VERDE 3 – 10 MAY 2013
PROJECT MANAGEMENT PROFESSIONAL PREPARATION COURSE, MILESTONE TRAINING CENTER KHARTOUM, SUDAN – 11 – 25 APRIL 2016
MS. MAYSA IBRAHIM
HR Executive Director
SUDATEL TELECOMMUNICATION COMPANY
MR. ADAM MOHAMED ALRAHAMA
UNITED NATIONS HIGH COMMISSIONER FOR REFUGE