Gina Stewart

Dallas-Fort Worth, TX Area 214-***-****

ad3efm@r.postjobfree.com www.linkedin.com/in/gina-stewart-609a63159

BOOKKEEPER A/P, A/R Office Manager

Over 15 years of experience that includes an extensive background in office/administrative management, accounting/bookkeeping, data management, and project management functions. Consistent record of meeting and exceeding deadline, goals, and overall expectations.

Extensive experience in managing a broad range of responsibilities within fast-paced environments.

Maintain high level of accuracy, efficiency, and confidentiality in all office and project activities.

Proficient in a variety of technology applications, including productivity and proprietary applications.

Engaging, poised professional who builds productive, trusting relationships within and outside a company.

IT Skills: MS Office Suite (Word, Excel, PowerPoint, Outlook), QuickBooks, SharePoint, SAP (Coupa, QuickPay), Data Warehouse, DocuSign, CostPoint, UltraTax, ProSeries, Practice CS, Notary Public.

SELECTED KNOWLEDGE & SKILL AREAS:

Project Lifecycle Management; Strategic Planning & Execution; AR; AP; Budget Reconciliations; P&Ls and Balance Sheets; Meticulous Attention to Detail; Deadline Commitments; Regulatory & Corporate Compliance; Files & Records Management; Workflow Planning & Prioritization; Vendor Relationships; Organizational Chart; Calendar Management; Process Improvement; Invoicing; Banking Relationships; Interdepartmental Coordination

“Gina, you have a unique and critical role and you consistently ensure positive results…you do a good job of ensuring vendors are set up in a timely manner…your wireless stakeholders consider you a vital part of the vendor/payment process…thank you for your contributions!” – Performance Review Excerpts

Professional Experience

SMALLWOOD & ASSOCIATES 2022- Present

Bookkeeper/AP/AR/Accounting Assistant

ACH collection, EFT payments and wires

Full Cycle AP and reporting

Travel and Expense Reports

QuickBooks, W2, 1099 and General ledger

BNSF RAILWAY COMPANY – 2011-2020

Senior Accounts Payable Analyst

Converted from temporary staff member to FTE team member. Reported to the Manager I, Technology Services. Serve as a wireless policy compliance liaison for bulk payments and create SAP tables for bulk payment accounts. Manage headcount reporting involving ~2,300 employees and contractors.

Handle paid invoices that represented ~$65M annually; managed 3rd-party payments of $2.7M per month. Perform budget reconciliations for Small Enhancement projects, with a TS annual budget of $270M. Set up vendors in a timely manner to ensure on-time payment processing. Manage processing of errors within 48 hours of approvals and available images. Provide support and decisions on all Tangoe activities.

Improved data processing speed and accuracy by identifying and implementing a new method for entering data into tables. Additionally, maintained a consistent record of entering all error information into SAP within 24 hours of approval, as well as processing invoices every 7 days vs. 14 days.

Assumed multiple new duties to help the company meet its goals, including working with Tangoe on the wireless inventory and developing a new formation for reporting to assist the Provisioning team.

Created and implemented a seamless technique for receiving data from HR as part of developing the Organizational Chart, with the Chart now published every month than the promised date (15th).

Recognized by stakeholders in A/P and Telecom areas for top-level support, as well as by management for communication, support, and problem resolution contributions (e.g. vendor issues).

Improved the Organizational Chart publication in terms of accuracy and on-time completion.

PRIOR POSITIONS:

BNSF RAILWAY COMPANY / CORNERSTONE STAFFING – 2010-2011

Accounts Payable Clerk / Administrative Assistant

Worked for BNSF as an employee of Cornerstone Staffing. Managed headcount and vacancies reporting for the organization. Created and managed the Organizational Chart for the TS department comprised of 2,500 employees and contractors. Assisted in processing $55M in annual invoices.

Controlled time management for multiple projects, including Small Enhancement initiatives; established meetings, maintained calendar, and communicated with department heads to gather research and data.

ABBRO FLUIDS SERVICES – 2008-2010

Accounts Payable / Bookkeeper

Held multiple roles and responsibilities throughout tenure. Managed all AP and AR functions utilizing QuickBooks, with ~$400K in invoices annually. Maintained all bank records as a Bookkeeper.

Worked with broker boards to route 4 trucks across the U.S. as a Dispatcher. Oversaw insurance compliance for all equipment. Managed payroll for 6 employees.

TRAVIS & THOMPSON, LLP – 2002-2003

Legal Administrative Assistant

Drafted pleadings related to all aspects of litigation lawsuits. Provided general administrative and customer support, including the use of a multi-line phone system.

Education & Credentials

Business & General Courses

Tarrant County Community College; Brookhaven Community College

Professional Training

Version One Foundation; Project Management; Multiple Harvard Training Courses

Professional Affiliations

Women’s Networking, BNSF Railway

Contact this candidate