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Administrative Assistant Executive

Jupiter, Florida, United States
October 07, 2016

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*** ********** ****** / *******, ******* 33458 / 561-***-**** /

Qualifications Summary

• Accomplished Executive Assistant offering years of administrative experience reporting to CEO’s,

Presidents, Vice Presidents, Editors, General Managers and Directors.

• Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective

gatekeeper, prepare well researched and accurate documents; manage busy calendars; and efficiently handle

daily office tasks.

• Utilize my administrative skills by being detail oriented and completing tasks in a timely manner.

Professional Experience

2016 – 2016 Receptionist/Administrative Assistant – Rosen Law LLC

Answered multi-line phone system

Assisted in preparation of legal papers for court

Prepared mailings for legal documents

Provided organization of office materials

2007 – 2015 Administrative Assistant/Procurement Specialist/CRS Specialist – NextEra Energy (Florida Power and Light)

Handled corporate and departmental meetings. Example; Coordinating dates and times, sending out invitations, reserving conference rooms, transportation, catering, video/phone conferences, and live meetings for 5 directors and Vice President of the ISC department

Prepared all travel arrangements, and processed expense reports, for directors and procurement staff

Provided professional administrative assistance requiring organization, reliability, confidentiality and integrity to complete Integrated Supply Chain (ISC), and Logistics departments

Assisted accounts payables by paying incoming invoices from vendors through SAP

Liaison for Distribution, Transmission Substations, and the Plants throughout the state of Florida with waste management companies; ensured all roll offs were handled in a timely manner for delivery, empty/returns, and final pick ups

Experienced dedicated super-user in SAP Procurement and Accounting modules

2006 – 2007 Administrative Executive – Mark Lang, Realtor, Illustrated Properties

Assisted in maintaining client contact management database software “Top Producer”

Updated for accuracy, research and maintained accurate mass mailing lists

Organized and prepared images, ad copy, detailed information for advertising, local to international publications

Provided any and all administrative assistance as required from daily scheduled routines to assortment of tasks

2003 – 2006 Executive Assistant Affiliate Relations Manager - Paxson Communications Corp.

Worked directly with the President and Regional VP of PAX Station Group

Handled all travel arrangements and expense reports for management

Set agenda's for all departmental meetings

Primary liaison between PAX TV and 43 affiliated stations

Acted as “lifeline” between affiliates and PAX corporate departments

Executed contracts and other paperwork between PAX, its owned stations, and


Detailed oriented and resourceful in completing projects


Proficient user of MS Office (Word, Excel, PowerPoint, Access, Outlook and Visio), Lotus Notes, SAP (Procurement and A/P), Internet Explorer and all office machines and equipment.


Lake Wales High School, Lake Wales, FL (Diploma)

Advance Banking Courses

FPL Management Courses


Six Sigma - Yellow Belt

SAP Super User (Trainer)

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