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Administrative Assistant Human Resources

Atlanta, Georgia, United States
October 25, 2016

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*** ********* ******* *****

Stockbridge, Georgia 30281

Cell: 404-***-****

I am proficient in core office administrative functions, document preparation, internal/external communications, and data and records management. Regarding confidentiality and/or certain classifications, I have a current Top Secret Security Clearance. WORK EXPERIENCE:

Nuclear Regulatory Commission (NRC)

Region II

8/15/2011 to 4/16/2016

Branch Administrative Assistant (GG-07)

Atlanta, GA

Hours per week: 40

Security Clearance: Q (Top Secret)

I performed a wide range of administrative duties to support the operations of Division of Reactor Safety

(DRS) and Division of Construction Inspection (DCI)

Top Secret Clearance (Q)

selected the most appropriate software for automating office work based on the nature of the work, and results needed

typed/processed letters, memorandums, inspection reports, inspection feeders, and various other correspondence (including Official Use Only–Security-Related Information (OUO-SRI), Secret-RD, Safeguards Information, and Allegations documents)

had NRC Courier Authorization Card to hand-carry Classified Information up to Secret level; assisted in the securing and arming the Secure Room

incorporated changes/replacements to Security Plans received from the Licensees

reviewed, edited, prepared, and tracked my documents; ensured proper grammar, spelling, punctuation, and formatting (complying with Regulations); identified conflicts or departure from Regulations, clarified and resolved before presenting them for final signature/approval, and publishing; monitored suspense dates

regularly checked status and progress of work, and made day-to-day adjustments based on situational priorities

appointed Acting Division Administrative Assistant (AA) as needed for DRS and Division of Fuel Facility Inspection (DFFI)

regularly assisted other divisions/branches with memos, letters, inspections reports, and miscellaneous administrative documents/tasks

provided advice and guidance on clerical and administrative matters and procedures to all staff

maintained Excel spreadsheets for tracking purposes

converted documents to a PDF file for publishing in the Agencywide Documents Access and Management System (ADAMS) (a repository/database for Public and Nonpublic documents); created and organized folders in ADAMS to store documents for future referencing

monitored time and labor entries in the PeopleSoft HRMS system to ensure that employees input their time correctly, and all Exceptions were corrected before the deadline; coordinated Group Changes and Permissions in the HRMS system

retrieved information from the Reactor Programs System (RPS) database, as needed

prepared SF52s (Personnel Action Forms) for signature for various personnel transactions

completed NRC Forms 20, 30, and 40 as needed (copying request, supplies request, and FedEx form; respectively)

created PowerPoint slides and Excel Spreadsheets for inter-office needs

referred to, updated, and maintained electronic calendars for status on attendance, meetings, training, events, deadlines, and inspections; coordinated meetings (with bridge lines, if needed) 2

L. Gruhler

experience updating SharePoint site to track requests for information, reports, plans, and inspections

handled the Performance Appraisals (Evaluations) process for my branches (proofed, edited, prepared for signatures, and tracked; ensuring all are processed before the deadline)

maintained various logs, rosters, and spreadsheets; regularly maintained my document activity logbook

(personal tracking system) and spreadsheets for tracking purposes (a great reference tool)

managed electronic file system (and paper)

efficiently handled my assignments and additional duties, with competing priorities, and met all deadlines

created a Standing Operating Procedures (SOP) binder for DCI, and helped with updating the Desktop Guides

setup job interviews by contacting the applicant to schedule the interview and invitational travel arrangements

some experience with travel arrangements using Web-based E2 Solutions (E-Travel)

answered inquiries for information and assistance daily

setup, prepared for, and received visitors for Public and Closed Meetings

other duties as needed

U.S. Army (04/2000 – 05/09/2008)

Admin Asst / Secretary (OA) / Personnel Services SGT / Human Resources Assistant NCO Atlanta, Ellenwood, and Fort Stewart GA

My duties were in the G4 and G1 (Logistics, Personnel, and Admin ) Sergeant and GS-6, Step 6 (Dual Status; Active Duty Soldier and Federal Technician (MilTech)) GS-0318-06, Step 6

Hours per week: 40+


had Secret Security Clearance (Department of Defense)

worked directly for the upper echelon (Colonels, a Chief Warrant Officer 5, and a Sergeant Major)

completed 5 years of backlogged NGB 22’s (Discharge certificates) in 7 months, single- handedly; approximately 1,400 in-depth discharge certificates (much enjoyed project)

I graduated from the Personnel Services SGT Course with a 98.34% GPA.

prepared/input/submitted SF86 Security Clearance Forms

kept and updated my Supervisor's calendar (MS Outlook)

input payroll into MIAP Technician/Civilian Payroll System

input Drill pay/splits in main payroll system for Reserve Soldiers

managed payroll for 132-man organization at MATES at Fort Stewart

completed, maintained, and forwarded SF 52s (personnel actions), SF71s (leave forms), and NGB 46-14s (Comp-Time Forms)

prepared Federal Technician Evaluations (Appraisals) and Incentive Awards

managed employee attendance, leave forms, and comp-time forms

prepared information for entry into databases, and maintained those databases

received visitors and telephone calls, and responded to requests for information

drafted and finalized letters and memos; maintained logs, rosters, and spreadsheets

retrieved factual information from various databases, compiled reports, produced charts, monitored status, and maintained records

created PowerPoint slides and Excel Spreadsheets for inter-office needs and various meetings

filed correspondence and made changes to Publications

had direct contact with employees (all over State of GA), support personnel, Management Analysts, Program Managers, Admin Officers, and Managers to obtain, clarify, or provide facts or information

scanned Army personnel records into Personnel Electronic Records Management System (PERMS)

provided personnel services to many Units throughout Georgia and responding to various issues and requests

maintain section’s Web site

worked the unliquidated funds list several times a month

input, extended, modified, or terminated travel orders and Active Duty orders

maintained field DD 201-files (personnel records) and medical records

scheduled interviews for job applicants


L. Gruhler

prepared and distributed monthly newsletter

managed NCOERs & OERs (Army Officer and Enlisted Performance Evaluations) for my Unit

handled postage meter (funding, usage, inspections, and supplies)

received a Technician Commendation Certificate for Outstanding Service. (also a Quality Step Increase)

earned an Army Physical Fitness Badge for scoring 290 points out of 300 points. EDUCATION:

Columbus Business University; Columbus, Ohio; 15 semester hours earned River Valley High School; Marion, Ohio (High School Diploma) Military Education / Courses:

Equates to 9 – 15 Semester Hours (some colleges convert Military Education into semester hours) ADDITIONAL INFORMATION:

United States Marine Corps 3/4/1985 – 2/26/1993 (Honorably Discharged) U.S. Army 4/17/2000 – 5/9/2008 (Honorably Discharged; dates include one year as a civilian)

(My total Military Service (U.S. Marine Corps and U.S. Army) is 15 years.) I have experience in many computer software applications; to name a few:

PeopleSoft (HRMS)

ADAMS P8 FileNet Workplace XT

Reactor Programs System (RPS)

E2 Solutions / E-Travel (some)


Several Windows operating systems

MS Outlook e-mail and calendars

MS Word 1997, 2003, 2007, 2010, 2013

MS Excel 1997, 2003 2007, 2010, 2013

MS Power Point 1997, 2003, 2007, 2010, 2013

SharePoint 2003, 2007, 2010, 2013

MS Access 1997, 2003, 2007 (not often)


CMSwebservices, MIAP, and DCPS civilian payroll system (Military)

FormFlow and JetForms, Pure Edge Viewer (Military) My approximate typing speed is 75 wpm or so.

TRAINING: Noted below is some of my civilian and Military courses/training.

NRC Administrative Assistant Qualification Program (AAQP)

Safeguards Information Local Area Network and Electronic Safe User Manual (SLES) training for Designator Access (NRC)

Safeguards Information Local Area Network and Electronic Safe User Manual (SLES) training for Viewer Access (NRC)

Management Skills for Executive Secretaries and Administrative Assistants Seminar (NRC)

The Indispensable Assistant Seminar (NRC)

NRC Correspondence Management Course for Regions

NRC Punctuation Classroom Course

NRC Proofreading Classroom Course

Administrative Professionals: Common Administrative Support Tasks

Records & Information Management (RIM) for Administrative Support Personnel

SharePoint 2007 Essentials

ADAMS P8 - Advanced

Human Resources Noncommissioned Officer (NCO) Certification Course (42A)

Trusted User System Administrator/Information Assurance Security Officer (TUSA/IASO) 4

L. Gruhler

Human Resources Specialist Course (42A)

Personnel Services SGT Course (75H) (graduated with a 98.34% GPA)

Supervisor Development Course

Manager Development Course

Administrative Course (71L)

Unit Clerk Course

USMC NCO Leadership Academy (6 weeks)


Army Commendation Medal (2)

Army Achievement Medal (2)

United States Marine Corps (USMC) Good Conduct Medal

National Defense Service Medal (2)

Global War on Terrorism Service Medal

Army Service Ribbon

Army Physical Fitness Badge for scoring 290 points out of 300 points

Letter of Appreciation

Letter of Commendation

State Command Sergeant Major Certificate of Appreciation

Excellence Award

Federal Technician Commendation Certificate for Outstanding Service (received a Quality Step Increase as well)


Certificate of Commendation signed by the Executive Director of Operations, NRC, 2013

(4) Performance Award Certificates, NRC (2012, 2013, 2014, and 2015)

(2) Values Coin Awards for Cooperation, NRC

(1) Values Coin Award for Service, NRC



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