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Executive Assistant Accounts Payable

Location:
Calgary, Alberta, Canada
Posted:
November 06, 2018

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Resume:

EDUCATION

Accounting and Payroll Administrator Diploma 2011 Reeves College Calgary, AB

Payroll Compliance Practitioner (PCP) Certificate 2011

Canadian Payroll Association

Office Computer Accounting Certificate 2005

Mt. Royal College Calgary AB

Bachelor of Science in Business Administration Degree 2001

SIC College, Philippines

SKILLS

Proficient in Simply Accounting, QuickBooks, Navisions, QByte System, JD Edwards Enterprise One, Microsoft AX and Entero

Microsoft Office 2007 including Word, Excel, PowerPoint and Access

Effective communicator with strong interpersonal skills

Exceptional time management and organizational skills

Independent worker with proven ability to deal with busy workload

Highly adaptable and able to shift priorities as required

EXPERIENCE Aux Sable Canada Calgary, AB

Sr.General Accountant Feb 2012 – Oct2018

GENERAL INVOICING

Ensure invoices / expense reports signed off and correctly coded

Process G & A and business development invoices in a timely and accurate manner

File invoices using Intact upload

GENERAL ACCOUNTING

Reconcile accounts payable and receivables sub-ledger to trial balance

Enter accounts payable and receivables in AX

Prepare and enter Journal Entry for month end

Prepare entry for Cash Distribution and Cash Call for the Owners

Payroll, ADP Processing Fees, Bank Charges / Interest, RRSP, EPSP, Equity Funding

Prepare GST and NET Filing

Maintain accounting department files

COMMERCIAL INVOICING

Assist with preparation of operations invoices

-NGL product sales / purchases

-Inducement invoices / statements

-Plant processing and transport fees

Ensure invoices signed off and correctly coded

Processing and filling of invoices

TREASURY

Generate payment listing in AX, for all entities

Bank Reconciliations for all entities

-G & A Accruals, APL, ASLP

-Insurance Accrual, Audit Tax Accrual, STIP Accruals, LTIP Accruals, H.S.A. Accruals, Catastrophic Accrual, CSOX Accrual

Prepare wires and bill payment

Prepare weekly cheque run (positive Pay)

Prepare weekly EFT (Treasury Software)

Confirms cash receipt / apply payment to invoices

CROSS TRAINING & MENTORING

Provide mentoring to part time AP & AR Accountant which could include duties such as: bank reconciliation, cash flow forecasting, systems maintenance of FX rates ( AX and Auxnet

Provide back up for AP & AR Supervisor which include Approving invoices in AX, approving payment register for EFT, Wire, Bill payments and Cheque Run

VENDOR MAINTENANCE / CUSTOMER SERVICE

Complete Credit forms for signature as required

Set up and maintain vendors in a timely manner, complete forms and enter to AX and ENTERO

Build and maintain good vendor relationships with both internal and external parties

Receive and coordinate resolution of queries from internal and external clients and vendors

PROJECT

Assist with other projects as required

Strategic Group Calgary, AB

Accounts Payable Clerk July 2011 – Feb 2012

Receiving and coordinating approval of invoices as received

Reconcile accounts payable ledgers on a monthly and quarterly basis

Employee expense report

Reconciliation of supplier statements as received

Regular data entry and job cost payables

Invoice coding and PO assigning

Manual generating of priority cheques as needed

Regular cheque processing

Credit application for new vendor accounts

Bank deposit

Grizzly Resources Ltd. Calgary, AB

Accounting Assistant April 2011 – July 2011 Accounts Payable Data Entry

Treasury Duties

a)Maintain daily cash control

b)Record monthly bank activity

c)Record monthly guaranteed note interest expense

d)Prepare bank reconciliations

Prepare bank deposits for office administration to deliver to the bank

Photocopy all cheques for deposit and record them on a spreadsheet

Input bank deposit information on QByte accounting system

Prepare invoices and other files as requested by Accounts Payable

Set up new vendor in QByte

Filling GST returns

Trinidad Drilling and Energy Services Calgary, AB

Payroll Data Entry Clerk (Temporary Only) Feb 2011 – April 2011

Employee time entry

Filing and Completing T2200

Helping Payroll Department

Data Entry in Payroll

Roca Care Giver Agency Ltd. Calgary, AB

Bookkepper (Part Time only) January 2010 to Present

Prepare monthly invoices

Payroll, Cheque run, Monthly Remittances

Maintain YTD income of employees

Monitor employees timesheets

Prepare Record of Employment

Prepare T4 slip for employees and T4 slip summary

Fedmet Tubulars Ltd. Calgary, AB

Accounts Payable Clerk 2008 - 2009

Matched, batched, coded and entered invoices

Entered, posted and reconciled batches

Researched and resolved Accounts Payable with customers or vendors

Matched invoices to purchase orders or vouchers

Performed cheque run every Friday

Triumph Tubular and Supply Ltd (Contract Only) Calgary, AB

Staff Accountant 2008

Accounts Payable

Coded and posted invoices from vendors

Dealt with issues concerning errors in pricing

Approved credits from vendors and forward them to inside sales

Weekly cheque run

Input vendor cards

Reconciled quarterly – pending purchase orders

Accounts Receivable

Generated invoices

Attached required documents to invoices before mailing out

Verified pricing / quantities on invoicing

Costing of invoices & attached vendor invoice for particular sale

Printed out receivable statement weekly

Month – End Duties

Bank reconciliation

Inventory reconciliation / revaluation

Ensured that invoicing / costing for the present month had been completed

Other Accounting Duties

Commissions for salesman, and or customers

Reported to head office with collections

Input vendor invoices into freight allocations accounts

TG Engineering Inc. Calgary, AB

Executive Assistant 2007 – 2008

Aided Accounting Assistant on Accounts Receivable

Prepared month end reports for all office supplies

Coordinated preparation of all proposals

Updated the project status sheet weekly

Attended weekly management meetings

Prepared & distributed meeting notes

Maintained appointment calendar for VP and President

Arranged travel through internal or outside agents

Set venues for quarterly or annual meetings

Handled venue and invitations for select client / company functions

Provided back up to reception and to document control

Mostar Directional Technologies Inc. Calgary, AB

Assistant Staff Accountant 2006 – 2007

Processed Accounts Payable and Accounts Receivable

Researched and resolved AP and AR issues with customer or vendor

Matched, batched, coded, posted and entered invoices

Reconciled employee expenses statement and invoices

Compiled sales and marketing reports and end of well reports

Maintained customer database and document tracking

Prepared and distributed correspondence and reports

Completed BHA Insurance form

Maintained schedules, filing and email-management

Aided sales personnel; generated sales quotes, letters & Customer Call List

Prepared “txt” files and “Excel” template for well planning department.



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