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Manager Accounts Payable

Location:
Plainview, NY
Posted:
October 11, 2018

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Resume:

BETH RUBIN

OBJECTIVE:

To secure an Accounting position with a corporation in a computerized environment. I look forward to being a team player and complete assignments in a timely and efficient manner.

EXPERIENCE:

ACCOUNTS PAYABLE SPECIALIST HAIN CELESTIAL GROUP

LAKE SUCCESS, NY

APRIL 2018- PRESENT (CONTRACT)

Sorting and stamping incoming mail

Enter invoices into the JD Edwards system

Filing / Scanning of paid invoices

Mailing checks to vendors

Time and Expense on concur

Handle any discrepancies

ACCOUNTS PAYABLE SPECIALIST DCI-DESIGN COMMUNICATIONS

GARDEN CITY, NY

FEBRUARY 2018-MARCH 2018 (CONTRACT)

Check daily incoming e-mails on G-Mail.

Match invoices to purchase orders using QuickBooks and Tigerpaw.

Code invoices to enter them into QuickBooks.

Enter coded invoices into QuickBooks and print out completed purchase orders and Proof of Delivery from Tigerpaw.

Get approval from Project Managers for Subcontractor invoices and get Service Orders from Tigerpaw to use as documentation to enter invoice into QuickBooks.

Add any shipping charges to Tigerpaw that was not on original invoice.

Scan entered invoices to M: Accounting section, Accounts Payable folder, 2018, and proper vendor for backup.

On weekly basis, give completed invoices to Staff Accountant to review what is to be paid.

Check vendor statements for any missing invoices or credit memos not on QuickBooks.

Discuss with vendors any discrepancies

TELECOMMUNICATIONS ANALYST ARROW ELECTRONICS

MELVILLE, NY

DECEMBER 2017-FEBRUARY 2018 (CONTRACT)

Receive approved invoices from Manager and reconcile them to the Accounting system.

Assist with implementation of AP system from Oracle GFS and ECS to new program Oracle Unity.

Code approved telecommunications invoices and scan them to Corporate AP for processing.

Receive invoices in Web Center and reassigned them to Manager.

Enter invoice data on Invoice Tracking log for reference.

Once checks are run at Corporate AP, update Invoice Tracking log with payment information.

Contact vendor regarding invoice copies, misapplied cash, and payment information to avoid disconnection.

Resolved issues regarding outstanding invoices to request refunds or apply credit to future invoices.

ACCOUNTS PAYABLE SPECIALIST LUTHER SALES

HAUPPAUGE, NY

SEPTEMBER 2017-OCTOBER 2017 (CONTRACT)

Match purchase orders to invoices

Enter invoice into Storis system in batch listing.

After Cash Requirements report is run, invoices are selected to be paid and checks are run.

Compare checks to corresponding invoices.

Once approved, checks are posted.

Checks with the corresponding invoices are brought to the Director to be signed.

Updated and processed invoices from April 2017 to October 2017.

Contact vendors for missing Proof of Delivery and missing invoices after analyzing statements.

Contact Operations department regarding problems with freight invoices and contact freight companies for further clarification.

ACCOUNTS PAYABLE CLERK CATHOLIC CEMETERIES

WESTBURY, NY

SEPTEMBER 2016-AUGUST 2017

Match purchase orders to invoices.

Give invoice and purchase order to Manager and Director to approve.

Voucher approved invoice with proper coding and give to Financial Service Manager for approval.

Enter invoice into Abila system in batch listing.

Run Unposted G/L Transaction Report and submit for approval.

After Financial Service Manager posts the transactions, the Posted G/L Transaction Report is run.

Invoices are selected to be paid and checks are run.

Compare checks to corresponding invoices.

Once approved, checks are posted and spoil check if needed.

Check Register is run.

Checks with the corresponding invoices are brought to the Director to be signed.

Once signed, the checks are mailed out with proper documentation.

Compare vendor statements with A/P Vendor Balance on system.

Issue checks for Surrenders and Cancellations after input of documentation.

Assist with special projects upon request.

ACCOUNTS PAYABLE/ACCOUNTS RECEIVABLE PROCESSOR EWC LOGISTICS

ROCKVILLE CENTRE, NY

JULY 2016-AUGUST 2016 (CONTRACT)

Input daily invoices received from freight carriers

Entered daily deposit and applied cash to reduce Accounts Receivable

Paid bills using wire transfers, AMEX, manual checks and prepaid checks

Created check run on a weekly basis

Compared vendor statements to system for variances

Special projects as needed

ACCOUNTS PAYABLE PROCESSOR AMBASSADOR EDUCATION SOLUTIONS

MELVILLE, NY

AUGUST 2009 – MARCH 2016

Input daily invoices received from publishers

Distributed tax-exempt certificates to all vendors who requested them

Compared vendor statements to PICK General Ledger system to search for missing invoices

Communicated with vendors regarding incorrect invoices and payment details

Prepared quarterly reconciliations for publishers with large activity

Prepared weekly UPS expense report based upon interface with UPS

Entered UPS weekly expense report into General Ledger system

Prepared Request for Refund report and distributed to vendors

Provided proof of debit memos for returned merchandise to request refund for old returns

Input credit memos and manual credit entries on a regular basis

Assisted on various research projects

Processed various checks to be sent overnight through the UPS system

Processed various freight invoices

EDUCATION:

QUEENS COLLEGE-CUNY, FLUSHING, NY

BACHELOR OF ARTS DEGREE – ACCOUNTING AND INFORMATION SYSTEMS



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