Administrative Assistant/Sales Coordinator

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Cell: 009**-********

Email: **********@*****.***

Seeking a Suitable position in a challenging environment where my skills can be utilized to its fullest potential for the betterment of the organization.

Knowledge of handling a diverse range of operations including Administration & HR management.

Strong communication skills with the people of all levels and roles

Enthusiastic, Creative, and willing to assume increased responsibility

Unique ability to adapt quickly to challenges and changing environments

Ability to coordinate multiple business tasks and work under pressure. Master of Business Administration (MBA) in Human Resource and Marketing – 2007

Passed with A grade, Specialized in HR and Marketing from Manipal University Bachelors of Arts (BA) in History and General Economics as subsidiary-2002

Passed in First Class from Calicut University, Kerala State, India. Post Graduate Diploma in Computer Applications (PGDCA) NIIT – 2005

Proficient in MS Application.

OBJECTIVE

PROFILE

EDUCATIONAL QUALIFICATION:

VINEETHA JAYAGOPAL

2

Advanced Business Group General Trading & Contracting Co. W.L.L. Administration Manager Since September 2017

Responsible for new employee hiring processes.

Preparing Job offer, Payroll, Leave salary and indemnity documents.

Maintaining Employee Files.

Assisting with the performance review and termination processes. Sales Coordinator since February 2013.

Job Functions as Sales Coordinator

Responsible for accurate and timely issue of quotations and proforma invoices to customers

Collecting price quotations from suppliers.

Processing all outgoing communication in the form of emails, letters, voice messages or other forms of communication.

Undertake word processing duties, including formatting letters, memos.

Manage incoming and outgoing courier, faxes, emails and follow up correspondence.

Prepare RFQs and purchase orders.

Coordination with shipper, agents and internal department for smooth shipments.

Prepare MOUs and contracts.

Schedule and coordinate meetings and appointments.

Prepare Minutes of Meeting.

Arrange documents for ISO certification.

Prepare Invoices, Delivery Notes, Good Received Voucher and Goods Issued Voucher.

Coordination with shipper, agents and internal department for smooth shipments.

Use computer for Microsoft Office (Word, Excel, PowerPoint) applications

Type general correspondence, including letters, memos, faxes and reports etc.

Communicate effectively with the internal/external customers and in turn pass the message to the concerned person on time

Making travel and accommodation arrangements for Company Directors and senior managers.

Keeping the office files up to date.

EXPERIENCE

3

SOL Group General Trading & Contracting Co. W.L.L. worked as Sales Coordinator since July 2009 to January 2013.

City Centre Commercial Co. (KSC) Closed, Kuwait. Worked as Administrative Assistant in HR Department Since August 2007 to September 2008.

Duties & Responsibilities

Handling employee leave programme

Preparing contracts & allied documentation

Validation of employee details

SML Finance Pvt. Ltd. (NBFC) Kerala, S. India. Worked as Settlement Assistant from April 2004 to November 2004.

Nature of Work

Ledger posting

Maintaining accounts payables & receivables

Reconcile bank statements

Computer Expertise

Packages : MS Excel, MS Word, MS Power point, MS Outlook. Languages Known

Proficient in English and working knowledge of Arabic. Date of Birth : 6-May– 1982

Sex : Female

Nationality : Indian

Marital Status : Married

Visa Status : Article No-18 (Transferable)

Permanent Address : Trichur Dist. 680 503 (Pin), Kerala, India Personal Profile

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