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Sales Administrative Assistant

Fullerton, California, 92831, United States
January 10, 2019

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Adriana C. Ramirez

Anaheim, CA



Seeking a position in which I can utilize my excellent computer and communication skills to help contribute to company growth.


3/2016-Present Executive Administrative Assistant Rentex Inc.


Assistant to General manager for Audio Visual and computer rental company. Bi-weekly Payroll review time cards and approve, process and approve vacation requests. I-9 verification and process all new hire paperwork. Assist new employees in benefit enrolling for health, vision, dental, and FSA flex plans. Process injury and workers comp reports. Process any D.O.T preplacement requests. DMV verification of records for all drivers. Enrolling new employees in time clock ADP system. Processing and verifying expense reports for petty cash or expense reimbursements. Handle any employee injury.

Assign and return any gear to each order in Nav System. Process any missing and damaged gear including notifications to sales executives, process reports for billing to customers on missing and damaged gear. Requests re-acquire reports for gear that is back into inventory. Process daily reports on gear going out and gear received back in.

Purchasing of office supplies, water for breakroom, Uline orders for boxes and any warehouse needs. Process petty cash requests and keep petty cash balances. Process PO’s in billing system. File, fax, email, pay bills and coordinate travel and hotel arrangements for employees working out of town and process truck rentals. Generate daily and monthly sales report, Manage daily calendar of delivery and returns. Keep track of credit card purchases.

1/2014-1/2015 Office Manager Bridgeline Financial/

Bella Sky Recovery Services


Office Manager for financial office that helped small business become incorporated. California State and out of State corporation filing for LLC’s, DBA’s, file sellers permits, tobacco permits and other business permits. Help small businesses acquire corporate credit by establishing them with Dunn and bradstreet,411 and acquire merchant services.

This company also offered credit restoring and credit repair services. I was a liaison between the client and credit bureaus including Experian, Trans-union and Equifax. Handle day to day task such as answering phones, retain sales, payment collections, billing customers, and customer service, schedule meetings and trips for Owner of the business. Cold call customers to acquire new clients.

2/2013-12/2014 Executive Sales Assistant The Press Enteprise AH Belo/

Freedom Communications


Assistant to Director of Sales for the Major and National Team. Process weekly, monthly, quarterly and Yearly Sales reports and discrepancies. Assist all sales representatives for the major and National team with ordering of Ads and ROP ads. Manage monthly saver ad, track sales and entire printing process and distribution. Build relationships with major and national customers such as Best Buy, Target, Sears, Macys, Walmart. Assist other department Managers and sales representatives as needed. Perform general office duties such as answering phones as needed, filing, send out proof of printing for billing, build relationships between the finance department and major store customers. Assist the publisher with quarterly and yearly reports.

Sales Assistant to Local Team manager and sales representatives. Assist reps with ordering of ROP ads and PID orders. Track Sales reports and assist other departments as needed. Maintain sales for open territories, retain sales and offer customers promotions and specials. Find customer to fill in special promotions such as monthly magazines, air shows, and other special projects.

4/2008 – 8/2011

Data Analyst

Kia Motors America, Inc. /Mobis parts America


Assist Manager and Warehouse Supervisors. Create Power Point Presentations for Manager. Process Special Reports (Weekly Activity Report, Daily Activity Report) Log Tracking of Transportation Receipts and Dealer Returns. Answer phones, file, and copy. Assist with Translating. Assist dealers with mis-shipped parts/orders and coordinate call tags/reconsignment authorizations. Data entry of receiving and dealer returns parts tickets. Verify Transportation (Logistics) receipts for corporate and request Packing lists and Bill of Ladings/POD’s and track Containers (Domestic, Air, & Sea Freight). Process locations to each part in warehouse. Log Timesheets in Excel and in AS400. Keep track of Monthly and Year to Date Hours and Errors. Train other employees on database systems. Receive new parts in database system, cut New Vehicle Keys. Update all Bulletin Boards.

1/2005 – 5/2007

Administrative Assistant

AmeriPride Uniform Services


Data entry including company confidential information, handle special orders, answer phones, filing, prepare employee time cards, distribute paychecks, and mail, handle special projects, preparing meeting information packets, preparing and printing reports (sales commissions report, revenue report, install reports), copying, faxing, & company researching attend meetings and training. Train other employees. Update office inventory supply’s and maintain office orders. Prepare Marketing Idea Boxes. Design Company logo’s for emblems and logo mats. Prepare customer proposals/bids. Support to Sales Representatives and Sales Manager.

10/2002 - 7/2004


EXPO Design Center


Expedited special order merchandise for customer. Dealt with broken merchandise, re-orders, measure, installations and proposal bids, schedule deliveries. Cross trained in different departments.

Cashier/ Returns Desk/ Customer Service/ Will Call- Returned in-stock and special order merchandise, reordered special order merchandise, assisted customers with merchandise issues, set up deliveries and assist customer with will call orders. Train other employees.

Phone Operator-Answered phones, organized everyday schedules, distribute paychecks, filing, and report typing and printing, prepared meetings for managers. Trained other employees.


Anaheim High School 1997-2001

High School Diploma

FIDM- Fashion Institute of Design and Merchandising 7/01-10/02

General Education and Interior Design Courses

Art Institute 1/03-12/03

General Education and Interior Design Courses

Fullerton Jr. College 1/04-12/2004

General Education


Business Technology

Office 2000-10 (Microsoft Word, Power Point, Excel, Access).

Auto Cad/ Citrix-Meta Frame/ Goldmine/ Crystal Reports

FileMaker-Pro/ Apparel Magic

AS400 (Data Entry, maintenance)


Lotus Notes / Microsoft Outlook / Internet Explorer/ Google Chrome and Gmail


English/ Spanish

85+ WPM

10 Key





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