Administrative Assistant Executive

KENYA J. CALLOWAY

**** ***** *****, ******, ** **084

C-770-***-**** ************@*****.***

QUALIFICATIONS SUMMARY

Articulate, hard-working professional with experience in all aspects of the support field. Strong background providing administrative support, including fielding incoming telephone calls, scheduling appointments and conferences, and maintaining company documents. Skilled in conducting research via the Internet, maintaining customer records, database manipulation. Technically proficient in Microsoft: Access, Excel, PowerPoint, Word, Outlook, PageMaker and Publisher

PROFESSIONAL EXPERIENCE

Parallon Healthcare (Temp)-USA-Norcross, GA 11/2017-Present

Executive Assistant/CEO & CFO

Performing complex administrative duties including responding for executive when he/she is unavailable, composing correspondence, and coordinating resources across corporate functions.

Handling various administrative details with initiative and good judgment.

Providing general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, and scheduling meetings.

Answering inquiries and/or referring callers/visitors to appropriate person/department.

Gathering information and developing summaries as requested.

Developing and implementing office procedures related to coordination of interoffice communication, records and systems.

Ensuring adequacy of office supplies and equipment.

Assisting other staff as requested.

Attending meetings as assigned and reporting on actions.

Participating in educational activities and programs.

Maintaining strictest confidentiality.

Performing related work as required.

Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”.

Arauco Wood Products-USA-Atlanta, GA

Administrative Assistant/Office Administrator 2/2016-9/2017

Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments

Manages correspondence by answering emails and sorting mail

Assists in planning and arranging events, including organizing catering

Handles expenses and billing cycles

Manages reception area and looks after visitors

Answers phone calls and transfers them as necessary

Drafts, formats, and prints relevant documents

Maintains stock lists and orders office supplies as needed

Manages staff expense requests

Interacts with directors and carries out their requests

Creates agendas and takes meeting notes

Assists in purchase orders and invoicing

Maintains accurate records for employee holiday requests

Manages outgoing post and records data on special deliveries

Photocopies and files appropriate documents as needed

Attends workshops and conferences when requested

May take care of website functions and social media profiles

Communicates with relevant agencies to produce travel itineraries for business directors and employee events

Mercedes-Benz, USA-Atlanta, GA (Temp) 3/2015-2/2016

Administrative Assistant HR

Perform general administrative tasks (printing, faxing, copying, ordering supplies).

Maintain, handle, and process confidential information, along with Passports, Visas, and subscriptions

Screen and log calls in a heavy telephone environment and respond directly to inquiries.

Handle correspondence, including typing and drafting letters, memos and contracts.

Organize and maintain files on all projects and keep updated.

Determine importance of meeting requests and schedule accordingly

Schedule appointments, maintain and coordinate dual calendars, travel arrangements domestic and international

Arrange travel and all accommodations including comprehensive and detailed itineraries.

Act as liaison with internal and external clients/departments.

Manage special projects as designated, specifically, dealing with administrative and coordination issues.

Assist with internal communications with staff as well as communications with client groups.

Coordinate staff meetings, conferences and client meetings and agendas as necessary

AXIALL Corporation-Atlanta, GA 3/2014-2/2015

Administrative Assistant/Office Manager

Schedule travel and file expense reports for two department directors

Assist corporate office HR Business Partner with special projects and events

Partner closely with front-desk receptionist to provide facilities support services to Atlanta corporate office

Pay all corporate office invoices

Manage Venders

Liaison to Property Management

Manage Receptionist

Office Communications

Order and maintain office supplies

Maintain Business License renewal

Manage office security badges

Main repair of audio visual equipment

EDENS Commercial Real Estate-Atlanta, GA 6/2011-3/2014

Executive Administrative Assistant HR/Office Manager-Property Management

Assists all managers in the office of daily management, maintain and update managers calendar

Answer telephone, screen and direct calls

Opens & distributes mail

Maintains appropriate inventory of office supplies

Maintains office and tenant lease files as required

Assist with day to day operations of the HR functions and duties

Provide clerical and administrative support to Human Resources executives

Compile and update employee records (hard and soft copies)

Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances)

Deal with employee requests regarding human resources issues, rules, and regulations

Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)

Communicate with public services when necessary

Properly handle complaints and grievance procedures

Conduct initial orientation to newly hired employees

Types letters, memos, and other documents for manager as required

Reviews and process all invoices for approval in Nexus

Set up New Account Vendors

Assist with collection of tenant sales, run sales reports

Assist with entering insurance certificates in Angus

Assist with updating contact information in Angus

Assist with credit reports, travel arrangements domestic and international, rent rolls, expense reports, MRI program

Duties also include all Office Manager

Gray Ghost Fund, AMEC, HC Brill- Atlanta& Tucker, GA

Executive Assistant/Administrative Assistant/ Personal Assistant 9/23/06-6/2011

Answer the phone and transfer calls

Administrative support to First Light & Gray Ghost Ventures & Owner Robert Pattillo

Maintain physical and electronic filing system

Provide travel arrangements and support for FL Advocates

Handle all expense reports, prioritize and distribute mail

Perform invoices, reports, memos, letters, financial statements

Make travel arrangements for Management Team, maintain and update executives' calendar

Coordinate logistics for staff meetings and special events including visitor accommodations

Paging and locating employees for calls as necessary

Giving assistance to callers and taking messages

SOFTWARE SKILLS

Access, Excel, PowerPoint, Word, Outlook, PageMaker and Publisher

EDUCATION

Associates Degree in Arts, Merchandising & Retail Management-Art Institute of Atlanta

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