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Executive Assistant Manager

Location:
Atlanta, Georgia, United States
Posted:
August 09, 2018

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Resume:

PROFESSIONAL SUMMARY

SKILLS

WORK HISTORY

CAROLE BOURLAND MATZ

*** ****** ***** **, *******, Georgia 30328 • 404-***-**** • ac6lyu@r.postjobfree.com SENIOR EXECUTIVE ASSISTANT / OFFICE MANAGEMENT Consummate executive assistant with over 25 years aiding C-level management with all aspects of their duties. Highly recommended and praised by direct superiors, winner of overall company recognition for outstanding service. Excels at organizing complex projects, defining priorities, delegating responsibilities, and improving work processes. Total confidentiality and discretion assured.

Microsoft Office, Word, Excel, Outlook, Power Point; PeopleSoft, Concur, Redtail (CRM Manager System)

Quick Books

Notary Public

Process implementation

Team leadership

Methodology implementation

Interpersonal and written communication

Extremely organized, analytical

Strong verbal communication

10/2016 - Current

Senior Executive Assistant to President and CIO

Boulegeris Investments, Inc. - Atlanta, GA

Serves as primary contact for President, CEO and CCO of the firm. Maintaines executive's heavy appointment calendars by planning and scheduling speaking engagements, teleconferences, etc.

Provide logistical support for programs, including event locations, catering, room set-up, agenda preparation, materials printing.

Supportes CIO and CCO with personal document management, organization and collateral preparation for meetings.

Interacts and corresponds personally with clients via email, telephone. Composes and drafted all outgoing correspondence and reports. Coordinates travel accommodations for CIO and CCO. In and out-of-town visitors, agendas, and transportation. Verified require travel documentation and determining appropriate time lines to proactively avoid conflicts. Create comprehensive and detailed itineraries. Greetes clients, visitors, numerous CEO's and VP's of various organizations. Maintaines a wide range of administrative support, overall office management. Working directly with Portfolio Manager on clients behalf. Discrete in maintaining a high level of confidentiality and professionalism. EDUCATION

07/2015 - 09/2016

Executive Assistant to President

Simmons Bedding Company - Atlanta, GA

Majority of responsibilities mirror the above current employer. Managed Presidents appointment calendar by planning and scheduling meetings, personal calendar management requiring interaction with both internal and external executives and assistants. Managed inbound calls, emails, correspondence with vendors, clients, and CEO's, CFO's, CIO's of companies with relationships with Simmons.

Provided support with expense reports through the Concur reporting system. Approved management expense reports for payments.

Attended staff meetings, recording minuets, transcribed, formatted and edited presentations. 09/2006 - 06/2015

Executive Assistant to SVP Tax Department

Simmons Bedding Company - Atlanta, GA

Office Manager for Tax Department, processing work performed by Tax and Audit specialists. Assisted Senior Tax Manager with GL Tax Account analyses of M+E accounts, donations documentation, and other account analyses.

Created and organized a filing system to reflect transactions taking place before, during, and after bankruptcy filing and corporate restructuring.

Processed 1200 tax returns annually.

Secured documentation for Registered and Certified mailings. Read and evaluated incoming memos and reports to determine significance prior to distribution. Assisted Legal Department with company-wide business license renewals. CAREER HIGHLIGHTS/ACHIEVEMENTS

Simmons Bedding Company - Atlanta, GA

Saved employer over $2 million in multi-state tax audits by locating and retrieving relevant documents in storage or filed in off-site locations.

Recipient of corporate-wide People's Choice Award for assisting five different departments during reorganization following bankruptcy.

Often cited for motivation, organization, positive attitude, willingness to help, and professional demeanor. Excellent multi-task, at one time reporting directly to four department heads simultaneously. RECOGNITION/TESTIMONIALS "Carole is the type of person who only needs to be shown something new one time, and she's got it."

She is a take-charge professional who keeps everything orderly, timely, organized, and efficient. 1970

High School Diploma

Forest Park Sr. High - Forest Park, GA



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