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Executive Assistant, Sales, Marketing

Spring, TX, 77373
March 28, 2018

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***** ********* **, ******, ** ***88 • C: 281-***-**** •

Highly ambitious, motivated, self-starter with background in sales, marketing, event planning, accounting, legal and customer service. Desire to utilize professional experience and abilities to take on new challenges.


Contract negotiation

Presentation development

Effective conflict resolution

Official Notary Public


Event Coordinating

Meeting and travel support

Business correspondence

Report generation



05/2016 - Current

Real Estate Agent

RE/MAX Northwest, Realtors - Spring, TX

Awarded RE/MAX Northwest 2016 Rookie of the Year.

Negotiated, facilitated and managed real estate transactions. Marketed and sold properties for clients by hosting open houses and advertising online and in print. Oversaw the advertising of properties for web and print media. Managed contracts, negotiations and all aspects of sales to finalize purchases and exceed customer expectations. Developed and maintained relationships with clients through networking, postcards and cold calling. Consult with title companies, lenders, home warranty companies and home inspectors to ensure terms and conditions of contracts were met prior to closing date. 01/2013 - 04/2016

Executive Assistant

Exterran Energy Solutions LP - Houston, TX

Provided administrative support to Vice President Sales & Marketing and Vice President Product Lines and their teams.

Managed and maintained promotional marketing items, stock and budget for company store and tradeshow events.

Coordinated and planned tradeshow events, team building events, customer meetings and customer events. Coordinated and planned quarterly and annual meetings for Sales & Marketing and Product Line teams. Compiled and analyzed monthly sales and marketing reports for upper management. Assisted with inside sales.

Managed and maintained season tickets for various Houston sports. Applied for and maintained employee passports and visas. Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.

Reconciled and processed travel expenses and reimbursements. 01/2012 - 01/2013

Vendor Coordinator

Quanta Services, Inc. - Houston, TX

Collaborated with appropriate business units in functional areas to support due diligence, risk and performance EDUCATION


assessments in vendor selection and periodic vendor assessment process. Researched, proposed and implemented vendor services to decrease costs to organization. Maintained and monitored centralized contract database ensuring all required documents are stored and current according to Policy Compliance throughout duration of vendor's contract. Verified correct signature authority levels on contracts. Adhered to established Vendor Management policies and procedures to ensure internal and external regulatory compliance.

Responsible for preparing complete and accurate vendor 1099's. 08/2009 - 01/2012

Executive Assistant

Quanta Services, Inc. - Houston, TX

Provided administrative support to Vice President of Tax and Tax department. Assisted in preparing and filing tax returns and extensions. Responsible for communicating with state taxing authorities regarding tax payments, invoices and notices. Follow-up communications with state taxing authorities to reconcile tax accounts. Responsible for maintaining Tax SharePoint site and company organizational chart. Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.

01/2006 - 08/2009

Litigation Assistant

Quanta Services, Inc. - Houston, TX

Assisted up to 5 attorneys at a time.

Monitored legal matters and notified appropriate attorney and operating unit of new lawsuits and upcoming important dates.

Generated and maintained monthly, weekly and daily reports to ensure legal department, outside counsel and all operating units were aware of new matters, answers, motions, mediations and trials. Responsible for monthly reconciliation of reserve and paid to date amounts on all open legal matters confirming all reserve amounts were accurate.

Constant communication with Litigation Attorneys, Risk Director and operating unit management regarding legal matters.

Scheduled and coordinated monthly Proactive Planning Committee meetings with Litigation Attorneys, Risk Management department and operating unit personnel. Maintained electronic and manual legal files.

Assisted in gathering due diligence information for mergers and acquisitions. 2019

Bachelor of Science: Business Administration

University of Phoenix - Spring, TX

Texas Real Estate License

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